This ppt has short cuts of MS excel Windows and Mac

1. Excel shortcuts for Windows & Mac
Excel Shortcut Function
Shortcut Keys for Format
Bold all cells in the
highlighted section.
Ctrl ⌘
B B
Puts italics on all cells in the
highlighted section.
Ctrl I ⌘ I
Underlines all cells in the
highlighted section.
Ctrl U ⌘ U
Changes the format of the
selected cells.
Ctrl 1 ⌘ 1
Bolds all cells in the
highlighted section.
Ctrl 2 ⌘ 2
Puts italics all cells in the
highlighted section.
Bolds all cells in the
highlighted section.
Underlines all cells in the
highlighted section.
Puts a strikethrough all cells in
the highlighted section.
Shows or hides objects.
Ctrl 3 ⌘ 3
Ctrl 4 ⌘ 4
Ctrl 5 ⌘ 5
Ctrl 6 ⌘ 6
Ctrl 7 ⌘ 7
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2. Excel Shortcut Function
Applies time formatting. Ctrl ⌘ ⇧
Applies comma formatting.
Applies currency formatting.
Applies date formatting.
Applies percentage
formatting.
Applies exponential
formatting.
Allows formatting on a
dialog box.
Fill the Content of the selected cell
on top to bottom. CTRL + D (i.e.
Ctrl+ Down)
Pastes everything copied onto
the clipboard.
Alt ' ⌥ '
Ctrl D ⌘ D
Ctrl V ⌘ V
Toggles the outline symbols. Ctrl 8 ⌘ 8
Shift @ @
Ctrl ⌘ ⇧
Shift ! !
Ctrl ⌘ ⇧
Shift $ $
Ctrl ⌘ ⇧
Shift # #
Ctrl ⌘ ⇧
Shift % %
Ctrl ⌘ ⇧
Shift ^ ^
Shortcut Keys for Data Entry
Cuts all cells within the
highlighted section.
Ctrl X ⌘ X
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3. Excel Shortcut Function
Copies a formula from the
cell above.
Copies value from the cell
above.
Applies currency formatting.
Fills the selected cells with the
current entry.
Inserts argument names
into a formula.
Undo.
It allows the user to edit a
cell comment.
Inserts a chart.
Shift F2 Fn ⇧ F2
D
Alt F1
Repeats the last entry. Ctrl Y ⌘ Y
Ctrl ⌘ ⇧
Shift " "
Ctrl ⌘ ⇧
Shift $ $
Ctrl ⌘ ⇧
Shift A A
Ctrl ' ⌘ '
Ctrl Enter ⌘ Return
Alt Backspace ⌥ Backspace
Performs calculate function
on the active sheet.
Shift F9 Fn ⇧ F9
Fn ⌥ F1
Shortcut Keys for Function Commands
Edits the selected cell. F2 Fn F2
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4. Excel Shortcut Function
Repeats the last action. For example, if
you changed the color of the text in
another cell, pressing F4 will change the
text in a cell to the same color.
Move to the next pane.
Enters Extend Mode.
Recalculates every workbook.
Activates the menu bar.
Creates a chart from selected
data.
Opens the "What's This?"
window.
Moves to the previous
worksheet window.
Shift F1 Fn ⇧ F1
After a name has been
created, F3 will paste names.
Brings up a search box. Shift F5 Fn ⇧ F5
Creates names by using those
of either row or column labels.
F3 Fn F3
F4 Fn F4
F6 Fn F6
F8 Fn F8
F9 Fn F9
F10 Fn F10
F11 Fn F11
Ctrl ⌘ ⇧
Shift F6 Fn F6
Ctrl ⌘ ⇧
Shift F3 Fn F3
Ctrl ⌘ ⇧
Shift F12 Fn F12
Prints the current worksheet.
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5. Excel Shortcut Function
Saves the current worksheet.
Search the current sheet.
Go to a certain area.
Opens the drop-down menu
for fonts.
Opens the system menu.
Save as.
Opens the drop-down menu
for the point size.
Opens the Help menu.
Goes to a specific cell. For
example, C6.
Alt F2 Fn ⌥ F2
Creates a new worksheet. Alt Fn ⌥
Shift F1 ⇧ F1
Alt Fn ⌥
Shift F2 ⇧ F2
Shortcut Keys for Menu
Ctrl F ⌘ F
Ctrl G ⌘ G
Ctrl H ⌘ H
Find and replace.
Ctrl ⌘ ⇧
Shift F F
Ctrl ⌘ ⇧
Shift P P
Alt Spacebar ⌥ Spacebar
F1 Fn F1
F5 Fn F5
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6. Excel Shortcut Function
Opens the Excel formula
window.
Move to cell A1.
Move between Two or more
open Excel files.
Move to the previous page.
Spell check selected text or
document.
Activates the previous
workbook.
Next workbook.
Save as.
Ctrl Home
Move to the last cell on a
worksheet.
Ctrl ⌘ Tab
Tab
Ctrl ⌘ ⇧
Shift Tab Tab
F7 Fn F7
F12 Fn F12
Shift F3 Fn ⇧ F3
Opens the macro dialog box. Alt F8 Fn ⌥ F8
Shortcut Keys for Navigation
Fn ⌃ ←
Ctrl End Fn ⌃ →
Shift F6 Fn ⇧ F6
Ctrl F6 Fn ^ F6
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7. Excel Shortcut Function
Fill Right.
Open Excel Name Manager.
Hides rows.
Hides columns.
Inserts a hyperlink.
Ctrl F3
Inserts a macro sheet
F7
Closes the current workbook.
Fn ⌃ F3
Ctrl F11 Fn
Shortcut Keys for Other Ctrl Shortcuts
Ctrl K ⌘ K
Print the current sheet.
Undo the last action.
Ctrl P ⌘ P
Ctrl R ⌘ R
Ctrl W ⌘ W
Ctrl Z ⌘ Z
⌘ F11
Opens a file. Ctrl F12 Fn
⌘ F12
Shortcut Keys for Rows and Columns
Ctrl 9 ⌘ 9
Ctrl 0 ⌘ 0
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8. Excel Shortcut Function
Insert.
Unhide columns.
Select all contents of a
worksheet.
Selects the current region
around the active cell.
Deletes the selected column or
row.
In a single column, highlights all
cells above that which are
selected.
F7
Delete.
Shift pg up
Ctrl - ⌘ -
Inserts a new column or row.
Unhide rows.
Ctrl + ⌘ +
Ctrl - ⌘ -
Shortcut Keys for Select
Ctrl A ⌘ A
Ctrl ⌘ ⇧
Shift = =
Ctrl ⌘ ⇧
Shift ( (
Ctrl ⌘ ⇧
Shift ) )
Fn ⇧ ↑
In a single column, highlights all
cells above that which are
selected.
Shift pg dn Fn ⇧ ↓
Ctrl ⌘ ⇧
Shift * *
Selects the array containing
the active cell.
Ctrl / ⌘ ⇧ )
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9. Excel Shortcut Function
Selects cells that contain formulas
that reference the active cell.
Extends the highlighted area
up to one cell.
Extends the highlighted area
down one cell.
Selects the cells that have a static
value or don’t match the formula in
the active cell.
F7
Selects all cells directly or indirectly
referenced by formulas in the
highlighted section.
Shift
Ctrl ⌘
Ctrl ] ⌘ ]
Ctrl ⌘ ⇧
Shift } }
Ctrl ⌘ Spacebar
Spacebar
⇧
Shift Home Fn ⇧
Extends the highlighted area
down one cell.
Selects all cells referenced by
formulas in the highlighted section.
Ctrl [ ⌘ [
Ctrl ⌘ ⇧
Shift { {
Selects cells that contain formulas that
directly or indirectly reference the
active cell.
Selects the entire column.
Selects the entire worksheet. Spacebar
Ctrl Spacebar
⌘
Highlights all text to the left of
the cursor.
←
Shift End Fn ⇧
Highlights all text to the right
of the cursor.
→
Shift ↑ ⇧ ↑
Shift ↓ ⇧ ↓
Shift ↑ ⇧ ↑
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10. Excel Shortcut Function
Minimize the current window.
Maximize the currently
selected window.
Places border around selected
cells.
Extends the highlighted area
left one character.
Shift ← ⇧ ←
Add to selection. Shift ⇧
F8 F8
Fn
Shortcut Keys for View
Restores window size. Ctrl F5 ^ F5
Fn
Moves the window. Ctrl F7 Fn F7
Resizes the window. Ctrl F8
Ctrl F9
Ctrl F10
⌘
Fn F8
⌘
Fn F9
⌘
Fn F10
⌘
Shortcut Keys for Border
Ctrl ⌘ ⇧
Shift & &
Removes a border. Ctrl ⌘ ⇧
Shift _ _
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11. Excel Shortcut Function
Saves the open worksheet.
Exits Excel.
Extends the highlighted area
left one character.
Shift ⇧
Shortcut Keys for Copy Paste
Enters the current date. Ctrl ; ;
Changes between displaying cell
values or formulas in the worksheet.
Ctrl `
Ctrl S
`
⌘
S
⌘
Opens the Visual Basic editor.
Insert Insert
Shortcut Keys for Date
⌘
Shortcut Keys for Display
Shortcut Keys for File
Closes current Window. Ctrl F4 ^ F4
Fn
Alt F4 Fn ⌥ F4
Alt F11 Fn ⌥ F11
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12. Excel Shortcut Function
Switches between showing Excel
formulas or their values in cells.
Shortcut Keys for Formula
Shortcut Keys for Toggle
Ctrl ⌘ ⇧
Shift ~ ~
It creates a formula to sum all of
the above cells.
Alt ⌥
= =
Shortcut Keys for Time
Enters the current time. Ctrl ⌘ ⇧
Shift : :
Cycles through applications. Alt ⌥
Tab Tab
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