Fulfillment Breakout – Christiaan Van der Valk, TrustWeaver: “Electronic Invoicing – A Global Perspective”

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This document discusses e-invoicing and invoice controls from a global perspective. It notes that value-added tax (VAT) is critical for public finance in many countries and there can be a large VAT gap. It analyzes invoice controls and compliance requirements by different world regions. Maintaining compliance is challenging given the large number of requirements and regular changes. The document presents example invoice flows to illustrate the controls and stakeholders involved in different parts of the world like the EU, US, Turkey, and Latin America. It suggests working with third-party providers and using a supply chain network to help integrate partners and manage diverse global compliance requirements.

Technology

Highways SchoolsDefense Hospitals
Why
VAT
is
critical
to
public
finance
Value-‐Added
Tax
(VAT)
30-‐50%
VAT
Gap
examples:
EU
20%
(193
billion
€)
-‐-‐-‐
LATAM
10-‐30%

Invoice
Controls
for
VAT
–
main
categories
Prepare

Ex
ante
Process

Clearance
Archive

Ex
post

Invoice
Controls
–
regional
analysis
USA
ASIA
(-‐TURKEY)
LATAM
(-‐BRAZIL)
TURKEY
RUSSIA
BRAZIL
EUROPE
COMMONWEALTH
Tax
authorizaVon
needed
E-‐invoicing
mandate
PrescripVveness
Integrity
&
authenVcity
Archiving

DigSig/Timestamp
mandatory
Mandatory
XML
Clearance
(CL)
CL
+
buyer
acknowledgement
Full
cycle
CL
AccounVng
doc
compliance
LocalizaVon
Limited 
Availability

Compliance
maintenance
Average
65
requirements
per
country,
2
changes
per
year
and
country

1000s
of
configuration
permutations

Compliance
change
management
incompatible
with
business
change
management
adjust
deploy
testaudit
monito
r

How
Best
to
Support
Compliance
Maintenance?

7
Build
Application
or
API
with
3rd
Party?

Working
Together
in
a
Diverse
Global
Landscape
Supply
Chain
Operating
Network

Integrate
with
suppliers,
customers,
and
logistics

Receive
and
transform
invoice
data

Orchestrate
and
manage
data
flows
Work
with
local
authorities

Identify
compliant
local
providers

Sign,
timestamp,
validate,
and
archive

4
Examples
▪ EU
Example
Flow

▪ US
Example
Flow

▪ Turkey
Example
Flow

▪ LATM
Example
Flow

EU
Example
Seller Buyer
Elemica
Trustweaver
Government
1)
Invoice

Format
1

or
Image
2)
Invoice

Original
Invoice

3)
Invoice

Format
2
and
Original
Image
5)
VAT
Refund
Local
Providers
Sign
and

Archive
Archive

Ex
post
4)
Archive
Copy
Government
5)Pay
VAT

US
Example
Seller Buyer
Elemica
1)
Invoice

Format
1

2)
Invoice

Format
2

Turkey
Example
Seller Buyer
Elemica
Trustweaver
Government
1)
Invoice

Format
1

2)
Invoice

Government
Format
Local
Providers
Sign
and

Archive
Process

Clearance
4)
Receive
Invoice 
/
Refund
Government
4)Pay
VAT
3)
Invoice

Format
2

LATM
Example
Government
Seller Buyer
Elemica
Trustweaver
Government
1)
Invoice

Format
1

2)
Invoice

Format
3

3)
Invoice

Format
2

4)
Compliance 
/
Refund
Local
Providers
Sign
and

Archive
Process

Clearance
Note:

Brazil,
Chile,
and
Mexico
all
are
different
4)Pay
VAT

Tax Gap Analysis and Digital Transformation Advisory for Tax Administrations Tax gap reduction Increased tax revenue collection Decreased costs of tax administration info@taxtech.digital https://taxtech.digital Digital Tax Technologies (DTT) is an international expert in tax gap minimization, a trusted digital transformation advisor & solution provider for national tax administrations. We help tax administrations around the world to reduce the tax gap, improve tax revenue collection and reduce the share of the shadow economy. Our mission is to increase global fiscal transparency, improve tax compliance and administration, and ensure fair competition and welfare. Our team consists of experts with experience in digital tax administration advisory and implementation in various European, CIS, Middle East, and African countries. Tax Gap Minimization Strategy To realize when and where the state loses potential taxes government should: Apply the concept of the tax gap Evaluate tax gaps for the main taxes Develop a tax gap minimization strategy Digital Tax Administration Concept To minimize the tax gap revenue, tax authorities should: Develop a concept of digital tax administration using objective data about taxpayers and the tax base Build the digital infrastructure for data collection and interaction with taxpayers Digital Transformation Roadmap and Implementation Plan The digital tax administration concept should include a roadmap and implementation plan With key initiatives aimed at minimizing the tax gap and increasing the collection of tax and excise revenues Experience and Contacts We are a global team of tax and digital experts working with tax administrations, global tax consultants, and top technology providers on the most important aspects of the digital transformation of national tax systems. Our key areas of expertise are: Digital transformation of tax administrations and transition to the real-time economy for the tax gap reduction Implementation of digital track & trace solutions Implementation of online cash registers Effective taxation of platform sellers and self-employed taxpayers in sharing and gig economies with eVAT / eInvoicing solutions Advanced analytics/Big Data/AI for value-added tax administration Tailor-made and off-the-shelf software product development End-to-end IT solutions design, implementation & support in cooperation with top software & hardware vendors and tax consultants Contact Us for More Details info@taxtech.digital https://taxtech.digital

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