The document summarizes Directive 2010/45, which refined the framework for electronic invoicing established in Directive 2001/115. It discusses requirements for buyer consent, integrity and authenticity of electronic invoices, and archiving of invoices. Member states had until 2013 to implement the directive's provisions requiring evidence to guarantee the integrity and authenticity of invoices, regardless of whether they are electronic or paper. The directive did not preclude existing methods like qualified electronic signatures, EDI, or reliable audit trails between invoices and supplies, but gave more freedom and responsibility to businesses to demonstrate invoice integrity and authenticity.
Fulfillment Breakout – Christiaan Van der Valk, TrustWeaver: “Electronic Invo...Elemica
This document discusses e-invoicing and invoice controls from a global perspective. It notes that value-added tax (VAT) is critical for public finance in many countries and there can be a large VAT gap. It analyzes invoice controls and compliance requirements by different world regions. Maintaining compliance is challenging given the large number of requirements and regular changes. The document presents example invoice flows to illustrate the controls and stakeholders involved in different parts of the world like the EU, US, Turkey, and Latin America. It suggests working with third-party providers and using a supply chain network to help integrate partners and manage diverse global compliance requirements.
The document provides an overview of electronic invoicing and archiving requirements in the EU and Belgium. It discusses the current legal framework and evolution towards 2013 implementation of the EU Directive. It also addresses practical questions and sharing of experiences related to e-invoicing formats, cross-border applicability of rules, and audit of authenticity and integrity.
E invoicing, the new vat legislative framework for electronic invoicesFriso de Jong
The document discusses the Spanish Tax Agency's perspective on the new VAT legislative framework for electronic invoices. It outlines how the Tax Agency has been accepting digitally signed tax returns and invoices from suppliers since 1998. It also details how the Tax Agency works with other groups to define standards like an XML format for electronic invoices. Both parties in a transaction need proof of authenticity, integrity, and legibility of electronic invoices according to the new regulations. Electronic invoices must be stored in a way that ensures the conditions for authenticity of origin and integrity of content.
CEN ISSS workshop e-invoicing N Pope Wg3[1]Friso de Jong
This document summarizes a meeting of the CEN eInvoicing Workshop Working Group 3 on cost-effective authenticity and integrity of electronic invoices. The working group discussed developing standards for authenticating electronic invoices through technical controls like digital signatures or EDI to ensure integrity during transfer and long-term storage. They also discussed baseline security controls and examples of requirement and control options for electronic signature-based and EDI-based authenticity. The working group plans to continue guidance on example mechanisms and controls in collaboration with Working Group 2.
This document summarizes a meeting of the CEN eInvoicing Workshop Working Group 3 on cost-effective authenticity and integrity of electronic invoices. The working group discussed developing standards and controls to ensure authenticity and integrity of eInvoices throughout transfer, storage, and processing. Two approaches were proposed: procedural and technical controls without long-term signatures, or advanced electronic signatures protecting data from creation to storage. Baseline security controls would apply in both approaches. Examples of potential controls for each approach were also presented and next steps discussed developing further guidance.
Streamlining Your Accounts Receivables with Outbound InvoicingSAP Ariba
b-process has over a decade of experience in invoice management. It provides an e-invoicing platform called billManager that connects over 32,000 buyers and suppliers who exchange over 40 million invoices worth $80 billion annually. The billManager platform allows for tax-compliant electronic invoicing in 24 countries and 9 languages. It offers options for structured files, legal e-invoicing, and print invoices to meet different client needs and capabilities. B-process manages the entire invoice lifecycle from dematerialization to archiving and ensures projects are compliant.
E invoicing, measures guaranteeing integrity and authenticityFriso de Jong
1) The document discusses e-invoicing and measures to guarantee the authenticity and integrity of invoices from the perspective of businesses.
2) It provides an overview of the Tax Executives Institute (TEI) and notes that while VAT makes up the visible part of an invoice, the commercial value submerged below is on average 5 times more important.
3) The chairman argues that converting from paper to e-invoices should not be an anti-fraud measure and that equal treatment between paper and e-invoices is needed for high adoption.
Fulfillment Breakout – Christiaan Van der Valk, TrustWeaver: “Electronic Invo...Elemica
This document discusses e-invoicing and invoice controls from a global perspective. It notes that value-added tax (VAT) is critical for public finance in many countries and there can be a large VAT gap. It analyzes invoice controls and compliance requirements by different world regions. Maintaining compliance is challenging given the large number of requirements and regular changes. The document presents example invoice flows to illustrate the controls and stakeholders involved in different parts of the world like the EU, US, Turkey, and Latin America. It suggests working with third-party providers and using a supply chain network to help integrate partners and manage diverse global compliance requirements.
The document provides an overview of electronic invoicing and archiving requirements in the EU and Belgium. It discusses the current legal framework and evolution towards 2013 implementation of the EU Directive. It also addresses practical questions and sharing of experiences related to e-invoicing formats, cross-border applicability of rules, and audit of authenticity and integrity.
E invoicing, the new vat legislative framework for electronic invoicesFriso de Jong
The document discusses the Spanish Tax Agency's perspective on the new VAT legislative framework for electronic invoices. It outlines how the Tax Agency has been accepting digitally signed tax returns and invoices from suppliers since 1998. It also details how the Tax Agency works with other groups to define standards like an XML format for electronic invoices. Both parties in a transaction need proof of authenticity, integrity, and legibility of electronic invoices according to the new regulations. Electronic invoices must be stored in a way that ensures the conditions for authenticity of origin and integrity of content.
CEN ISSS workshop e-invoicing N Pope Wg3[1]Friso de Jong
This document summarizes a meeting of the CEN eInvoicing Workshop Working Group 3 on cost-effective authenticity and integrity of electronic invoices. The working group discussed developing standards for authenticating electronic invoices through technical controls like digital signatures or EDI to ensure integrity during transfer and long-term storage. They also discussed baseline security controls and examples of requirement and control options for electronic signature-based and EDI-based authenticity. The working group plans to continue guidance on example mechanisms and controls in collaboration with Working Group 2.
This document summarizes a meeting of the CEN eInvoicing Workshop Working Group 3 on cost-effective authenticity and integrity of electronic invoices. The working group discussed developing standards and controls to ensure authenticity and integrity of eInvoices throughout transfer, storage, and processing. Two approaches were proposed: procedural and technical controls without long-term signatures, or advanced electronic signatures protecting data from creation to storage. Baseline security controls would apply in both approaches. Examples of potential controls for each approach were also presented and next steps discussed developing further guidance.
Streamlining Your Accounts Receivables with Outbound InvoicingSAP Ariba
b-process has over a decade of experience in invoice management. It provides an e-invoicing platform called billManager that connects over 32,000 buyers and suppliers who exchange over 40 million invoices worth $80 billion annually. The billManager platform allows for tax-compliant electronic invoicing in 24 countries and 9 languages. It offers options for structured files, legal e-invoicing, and print invoices to meet different client needs and capabilities. B-process manages the entire invoice lifecycle from dematerialization to archiving and ensures projects are compliant.
E invoicing, measures guaranteeing integrity and authenticityFriso de Jong
1) The document discusses e-invoicing and measures to guarantee the authenticity and integrity of invoices from the perspective of businesses.
2) It provides an overview of the Tax Executives Institute (TEI) and notes that while VAT makes up the visible part of an invoice, the commercial value submerged below is on average 5 times more important.
3) The chairman argues that converting from paper to e-invoices should not be an anti-fraud measure and that equal treatment between paper and e-invoices is needed for high adoption.
WINC. Australia and New Zealand: Collaborating with Direct Spend Suppliers - ...SAP Ariba
As enterprises evolve from bricks to clicks, it becomes essential to integrate to and collaborate with suppliers on key planning and execution processes to obtain instant supply chain visibility and to help ensure uninterrupted delivery to end customers. Come join this session to hear how WINC. Australia and New Zealand has engaged suppliers to collaborate on ordering, fulfillment, and invoicing processes. Learn about the technical details of how to make this happen.
Using E-Commerce to Integrate Your Collaborative Business Transactions - SID ...SAP Ariba
Leading suppliers are using B2B e-commerce to automate business collaboration and coordinate with customers. E-commerce enables suppliers to reduce costs associated with manual keying of documents; increase customer satisfaction with faster, more-accurate response rates to purchase orders; and achieve cleaner, more-accurate invoices. Hear this panel of leading suppliers discuss how suppliers can leverage the various transactional and integration options available on Ariba Network.
The Road to Strategic Finance: Characteristics of a Highly Effective Finance ...SAP Ariba
Oxford Economics surveyed 1,700+ CFOs and finance leaders globally, with 300+ in ANZ. The results revealed interesting insights on how finance in ANZ compares to global leaders. Join this session to hear key themes that emerged and use cases of SAP solutions helping finance leaders become more effective in the digital age. Key themes include supporting strategic growth and line-of-business collaboration, staying on top of technology and innovations, and closing the gap between finance and risk.
The Future of How Work Gets Done: Are You Seeing the Big Picture? - SID 51473SAP Ariba
While sourcing and contracting capabilities continue to mature, operational procurement, especially for services, remains a challenge. Complete services category management can help your organization reduce excess spend, inefficiency, and significant risk. This is where SAP Fieldglass solutions come in. Join us to learn how organizations can use these solutions to power the agile enterprise and streamline statement of work management.
Simplify Supplier Risk Management Across Your Procurement Processes - SID 51538SAP Ariba
Suffering from sporadic supplier due diligence and fragmented risk information? Getting burned from engaging with at-risk suppliers? You are not alone. Come learn how to simplify supplier risk management across your procurement processes. Industry experts will share their experience using the SAP Ariba Supplier Risk solution to help ensure focused risk due diligence during supplier selection, detect early warning signals, and proactively monitor and address risks for each supplier engagement.
SAP Ariba Solutions Realized: Stories of Effective Implementation and Forward...SAP Ariba
Hear how an SAP customer used change management to deploy multiple SAP Ariba solutions. Discover how the company overcame competing priorities and cultural resistance to automate manual procurement processes. Join us to learn how the company is successfully implementing SAP Ariba solutions, seeing results, and learning lessons along the way.
Rio Tinto: Sourcing Multiple Spend Categories in a Single Platform - SID 51255SAP Ariba
One of the biggest challenges enterprises face in their sourcing processes is managing multiple types of spend – direct materials, indirect, and services. Join this session to learn how Rio Tinto is using SAP Ariba solutions to manage multiple types of spend, including complex spend. Obtain strategic frameworks and best practice recommendations for sourcing tactics and templates. Hear about new capabilities that simplify the sourcing of complex spend.
Preparing for Awesomeness: 12 Keys to Success - SID 51270SAP Ariba
"Effective use of SAP Ariba solutions can drive significant results, but to maximize value, a focus on factors such as governance, compliance, and success measurement is critical. Changing the behavior of people is at the heart of delivering on this vision. In this session, learn about 12 key areas on which to focus and hear from others on how they are achieving success. We also review actions you can take now to get a plan on track.
Workshops have a different format from that used for traditional theater-style breakout sessions. They offer more intimate, team-style environments with hands-on and group activities. In order to provide the best possible experience, we limit these sessions to 50 attendees. The first 50 people who schedule a workshop session in the agenda builder will be registered to attend. There will be a waitlist for those who sign up after the initial 50. Please plan to arrive 10 minutes before the scheduled start time in order to check in. Those who have not checked in by the start time will forfeit their seats, and waitlisted attendees will be allowed to take any open slots."
Paperless Supply Chain Collaboration at DuluxGroup - SID 51254SAP Ariba
As manufacturers become more reliant on their direct spend suppliers, supply chain processes become more iterative and collaborative. Learn from DuluxGroup, a major process manufacturer, how it has leapfrogged traditional collaboration means like EDI and extended collaboration efforts to large and small suppliers alike in its paperless factory initiative.
Leading Change and Diversity in Procurement - SID 51537SAP Ariba
Join us for a provocative Women in Leadership panel discussion featuring successful female leaders who will share their personal experiences of opportunities and barriers to success for women in the procurement and supply chain industry. We will explore recruiting and developing female talent for leadership, leveraging diversity as a change agent, and the importance of honing effective communication skills to succeed.
Key Strategies for Procurement to Increase Savings and Contribute to Strategi...SAP Ariba
Procurement can have a significant impact on financial results, negotiating beyond price reduction while strengthening both the supply chain and supplier relationships. Learn how procurement can use payment terms to increase savings and income for the company via early payment discounts or help the company increase DPO and cashflow. Find out how these strategies are helping procurement partner with the CFO to support corporate goals such as growth, innovation, R&D, and financial objectives.
Redefining Procurement Transformation in the Digital Age - SID 51413SAP Ariba
Hear how the provider of the largest electricity network in Australia, Ausgrid, has gained real advantages and procurement efficiencies. Learn how this company is using a single platform in the source-to-contract and procurement environment with minimal customization.
Redefining Procurement Transformation in the Digital Age - SID 51413SAP Ariba
Hear how the provider of the largest electricity network in Australia, Ausgrid, has gained real advantages and procurement efficiencies. Learn how this company is using a single platform in the source-to-contract and procurement environment with minimal customization.
Recent Innovations in Sourcing, Contracts, and Spend Visibility - SID 51373SAP Ariba
The SAP Ariba solutions team has embarked on a journey to bring persona-based user experience (UX) to both sourcing and contract management. Enhanced with in-context intelligence and analytics, smart sourcing and contracts are now a reality. See demos of some of our recent innovations such as the shared services application and mobile and enhanced authoring. You will also get a preview our future innovation plans and upcoming features.
More Ways to Buy Means More Savings: Maximizing the Value of SAP Ariba Soluti...SAP Ariba
There are always opportunities to improve your spend management program. If you have your eye on areas of spend, but are uncertain how to tackle them, this session is for you. We explore different ways of buying with SAP Ariba solutions, and discuss which categories of spend are best suited to each. You’ll leave the session well-armed to take on projects for invoice against contract, spot buy, non-PO invoicing, and more, maximizing the value your organization derives from SAP Ariba solutions.
How to Get Mass Supplier Enablement: Transform Your Supplier Enablement Progr...SAP Ariba
Hear how e-commerce innovators have digitalized their companies beyond their four walls, enabling diverse, global supply bases to transact across Ariba Network. Learn about best practices for setting up a project, communicating with suppliers, and developing an effective on-boarding strategy. The session will also discuss support from the SAP Ariba SMO/ACO team, as well as the opportunity to engage one-time or low-volume suppliers through the recently announced light account capability.
How to Craft a World-Class Commerce Program with Your Suppliers - SID 51263SAP Ariba
This document discusses how to craft a world-class commerce program with suppliers using digital collaboration. It outlines how SAP can help companies develop and run supplier enablement programs to maximize success. The benefits of digital commerce networks for both customers and suppliers are described, such as improved process efficiency, cost reductions, and sales growth. Successful strategies for supplier onboarding onto digital networks through active and light enablement approaches are also presented.
How Procurement Leaders Are Changing to Manage in the Digital Economy - SID 5...SAP Ariba
Hear how businesses are driving change in procurement to meet the digital demands of today’s economy and prepare for the future. Listen to how these companies have leveraged the SAP Ariba Procurement solutions to improve compliance, gain efficiency, and ensure better controls in their processes.
How Do Our Most Successful Customers Do It? The Must-Have Ingredients for Val...SAP Ariba
This document discusses key ingredients for successful business transformations. It identifies program vision and business case, executive sponsorship, supporting policy, cross-functional collaboration, and communication as critical success factors. The document provides best practices for each success factor and explains how they can increase the likelihood of a transformation effort achieving its goals. Executive sponsorship in particular is emphasized as essential for gaining company-wide support, ensuring goals are prioritized, and removing barriers to progress. Strong program vision and business case are also highlighted as important to define expected outcomes and benefits in a clear and tangible way.
How Do Our Most Successful Customers Do It? The Must-Have Ingredients for Val...SAP Ariba
Companies are looking to solve different challenges and to achieve different outcomes. Despite all the factors that differentiate these companies, the key ingredients in the recipe for success are the same. Attend this session if you are interested in understanding how to build a strong program with SAP Ariba solutions that will lead to long-term value realization. Learn about the critical elements that our most successful customers share, and that all customers should strive for.
WINC. Australia and New Zealand: Collaborating with Direct Spend Suppliers - ...SAP Ariba
As enterprises evolve from bricks to clicks, it becomes essential to integrate to and collaborate with suppliers on key planning and execution processes to obtain instant supply chain visibility and to help ensure uninterrupted delivery to end customers. Come join this session to hear how WINC. Australia and New Zealand has engaged suppliers to collaborate on ordering, fulfillment, and invoicing processes. Learn about the technical details of how to make this happen.
Using E-Commerce to Integrate Your Collaborative Business Transactions - SID ...SAP Ariba
Leading suppliers are using B2B e-commerce to automate business collaboration and coordinate with customers. E-commerce enables suppliers to reduce costs associated with manual keying of documents; increase customer satisfaction with faster, more-accurate response rates to purchase orders; and achieve cleaner, more-accurate invoices. Hear this panel of leading suppliers discuss how suppliers can leverage the various transactional and integration options available on Ariba Network.
The Road to Strategic Finance: Characteristics of a Highly Effective Finance ...SAP Ariba
Oxford Economics surveyed 1,700+ CFOs and finance leaders globally, with 300+ in ANZ. The results revealed interesting insights on how finance in ANZ compares to global leaders. Join this session to hear key themes that emerged and use cases of SAP solutions helping finance leaders become more effective in the digital age. Key themes include supporting strategic growth and line-of-business collaboration, staying on top of technology and innovations, and closing the gap between finance and risk.
The Future of How Work Gets Done: Are You Seeing the Big Picture? - SID 51473SAP Ariba
While sourcing and contracting capabilities continue to mature, operational procurement, especially for services, remains a challenge. Complete services category management can help your organization reduce excess spend, inefficiency, and significant risk. This is where SAP Fieldglass solutions come in. Join us to learn how organizations can use these solutions to power the agile enterprise and streamline statement of work management.
Simplify Supplier Risk Management Across Your Procurement Processes - SID 51538SAP Ariba
Suffering from sporadic supplier due diligence and fragmented risk information? Getting burned from engaging with at-risk suppliers? You are not alone. Come learn how to simplify supplier risk management across your procurement processes. Industry experts will share their experience using the SAP Ariba Supplier Risk solution to help ensure focused risk due diligence during supplier selection, detect early warning signals, and proactively monitor and address risks for each supplier engagement.
SAP Ariba Solutions Realized: Stories of Effective Implementation and Forward...SAP Ariba
Hear how an SAP customer used change management to deploy multiple SAP Ariba solutions. Discover how the company overcame competing priorities and cultural resistance to automate manual procurement processes. Join us to learn how the company is successfully implementing SAP Ariba solutions, seeing results, and learning lessons along the way.
Rio Tinto: Sourcing Multiple Spend Categories in a Single Platform - SID 51255SAP Ariba
One of the biggest challenges enterprises face in their sourcing processes is managing multiple types of spend – direct materials, indirect, and services. Join this session to learn how Rio Tinto is using SAP Ariba solutions to manage multiple types of spend, including complex spend. Obtain strategic frameworks and best practice recommendations for sourcing tactics and templates. Hear about new capabilities that simplify the sourcing of complex spend.
Preparing for Awesomeness: 12 Keys to Success - SID 51270SAP Ariba
"Effective use of SAP Ariba solutions can drive significant results, but to maximize value, a focus on factors such as governance, compliance, and success measurement is critical. Changing the behavior of people is at the heart of delivering on this vision. In this session, learn about 12 key areas on which to focus and hear from others on how they are achieving success. We also review actions you can take now to get a plan on track.
Workshops have a different format from that used for traditional theater-style breakout sessions. They offer more intimate, team-style environments with hands-on and group activities. In order to provide the best possible experience, we limit these sessions to 50 attendees. The first 50 people who schedule a workshop session in the agenda builder will be registered to attend. There will be a waitlist for those who sign up after the initial 50. Please plan to arrive 10 minutes before the scheduled start time in order to check in. Those who have not checked in by the start time will forfeit their seats, and waitlisted attendees will be allowed to take any open slots."
Paperless Supply Chain Collaboration at DuluxGroup - SID 51254SAP Ariba
As manufacturers become more reliant on their direct spend suppliers, supply chain processes become more iterative and collaborative. Learn from DuluxGroup, a major process manufacturer, how it has leapfrogged traditional collaboration means like EDI and extended collaboration efforts to large and small suppliers alike in its paperless factory initiative.
Leading Change and Diversity in Procurement - SID 51537SAP Ariba
Join us for a provocative Women in Leadership panel discussion featuring successful female leaders who will share their personal experiences of opportunities and barriers to success for women in the procurement and supply chain industry. We will explore recruiting and developing female talent for leadership, leveraging diversity as a change agent, and the importance of honing effective communication skills to succeed.
Key Strategies for Procurement to Increase Savings and Contribute to Strategi...SAP Ariba
Procurement can have a significant impact on financial results, negotiating beyond price reduction while strengthening both the supply chain and supplier relationships. Learn how procurement can use payment terms to increase savings and income for the company via early payment discounts or help the company increase DPO and cashflow. Find out how these strategies are helping procurement partner with the CFO to support corporate goals such as growth, innovation, R&D, and financial objectives.
Redefining Procurement Transformation in the Digital Age - SID 51413SAP Ariba
Hear how the provider of the largest electricity network in Australia, Ausgrid, has gained real advantages and procurement efficiencies. Learn how this company is using a single platform in the source-to-contract and procurement environment with minimal customization.
Redefining Procurement Transformation in the Digital Age - SID 51413SAP Ariba
Hear how the provider of the largest electricity network in Australia, Ausgrid, has gained real advantages and procurement efficiencies. Learn how this company is using a single platform in the source-to-contract and procurement environment with minimal customization.
Recent Innovations in Sourcing, Contracts, and Spend Visibility - SID 51373SAP Ariba
The SAP Ariba solutions team has embarked on a journey to bring persona-based user experience (UX) to both sourcing and contract management. Enhanced with in-context intelligence and analytics, smart sourcing and contracts are now a reality. See demos of some of our recent innovations such as the shared services application and mobile and enhanced authoring. You will also get a preview our future innovation plans and upcoming features.
More Ways to Buy Means More Savings: Maximizing the Value of SAP Ariba Soluti...SAP Ariba
There are always opportunities to improve your spend management program. If you have your eye on areas of spend, but are uncertain how to tackle them, this session is for you. We explore different ways of buying with SAP Ariba solutions, and discuss which categories of spend are best suited to each. You’ll leave the session well-armed to take on projects for invoice against contract, spot buy, non-PO invoicing, and more, maximizing the value your organization derives from SAP Ariba solutions.
How to Get Mass Supplier Enablement: Transform Your Supplier Enablement Progr...SAP Ariba
Hear how e-commerce innovators have digitalized their companies beyond their four walls, enabling diverse, global supply bases to transact across Ariba Network. Learn about best practices for setting up a project, communicating with suppliers, and developing an effective on-boarding strategy. The session will also discuss support from the SAP Ariba SMO/ACO team, as well as the opportunity to engage one-time or low-volume suppliers through the recently announced light account capability.
How to Craft a World-Class Commerce Program with Your Suppliers - SID 51263SAP Ariba
This document discusses how to craft a world-class commerce program with suppliers using digital collaboration. It outlines how SAP can help companies develop and run supplier enablement programs to maximize success. The benefits of digital commerce networks for both customers and suppliers are described, such as improved process efficiency, cost reductions, and sales growth. Successful strategies for supplier onboarding onto digital networks through active and light enablement approaches are also presented.
How Procurement Leaders Are Changing to Manage in the Digital Economy - SID 5...SAP Ariba
Hear how businesses are driving change in procurement to meet the digital demands of today’s economy and prepare for the future. Listen to how these companies have leveraged the SAP Ariba Procurement solutions to improve compliance, gain efficiency, and ensure better controls in their processes.
How Do Our Most Successful Customers Do It? The Must-Have Ingredients for Val...SAP Ariba
This document discusses key ingredients for successful business transformations. It identifies program vision and business case, executive sponsorship, supporting policy, cross-functional collaboration, and communication as critical success factors. The document provides best practices for each success factor and explains how they can increase the likelihood of a transformation effort achieving its goals. Executive sponsorship in particular is emphasized as essential for gaining company-wide support, ensuring goals are prioritized, and removing barriers to progress. Strong program vision and business case are also highlighted as important to define expected outcomes and benefits in a clear and tangible way.
How Do Our Most Successful Customers Do It? The Must-Have Ingredients for Val...SAP Ariba
Companies are looking to solve different challenges and to achieve different outcomes. Despite all the factors that differentiate these companies, the key ingredients in the recipe for success are the same. Attend this session if you are interested in understanding how to build a strong program with SAP Ariba solutions that will lead to long-term value realization. Learn about the critical elements that our most successful customers share, and that all customers should strive for.
2. Contents
1. What is a (VAT) Directive?
2. VAT and invoicing: why do they go together?
3. VAT Directives 2001/115 and 2010/45
4. Status Member State implementation
3. What is a Directive?
What is the VAT Directive?
4. A directive is a legislative act of the European
Union, which requires member states to achieve
a particular result but without having dictated
the means of achieving that result.
VAT Directive since 1977, current version is
2006/112/EC, modified by 2010/45/EU.
8. Long-term auditability challenges: biz economics are in the audit 8
Physically archived: ESLU
Technically received:ZA
Legally received: RO
Technically issued: US
Legally issued:
10. 2001 Directive (transposed 2004) introduced
EU-wide e-invoicing concept:
– Buyer consent
– Integrity and authenticity
– Archiving in EU
• 2010 Directive (deadline 2013) refines
framework:
– Buyer consent
– Integrity and authenticity
– Archiving in EU
11. Buyer consent Art 232
• Drafting does not preclude tacit consent
• « An electronic invoice » - singular
12. I&A: is 2013 a compelling event…?
…even if no-one moved the bar…?
13. Integrity and authenticity, Art 233
• No options for Member States
• Strict integrity and authenticity evidence
requirements.
– Lifecycle requirement for both trading partners
– Freedom of choice main rule
– Paper and electronic treated equally under catch-
all « method »
• Reliable audit trail between invoice and supply
– For e-invoices e.g.
• Secure EDI based on 1994 model agreement
• Qualified Electronic Signatures
14. Equal treatment vs BCAT only
Booking record Booking record
Accounting Accounting
system Supplier Buyer system
Evidence Evidence
Archive: Archive:
original original
invoice invoice
15. BCAT only evidence is a novelty
Evidence Evidence
Booking record Booking record
Accounting Accounting
system Supplier Buyer system
VAT-focused tax audits without an « original invoice »
as (partial) evidence are not common today
16. The bar is unchanged and pretty high
Most ordinary
2001 mortals need to
learn a technique
to jump it…
Fosbury Scissors
It’s the result that
counts, of course
2010 (sorry, did we
forget to say
that…?)
Western roll Straddle
…but there are infinite ways to jump it…
17. You are free to use Said the
politician
any method*
* next time you vote
remember I freed you from
the tyranny of form.
Scissors Straddle
Said the referee
Western roll Fosbury
…but you still have only three
attempts or you’re out
18. Misunderstandings..
• Proving supply not a VAT requirement
• Proving supply not sufficient
• Internal controls not a VAT requirement
• Having internal controls not sufficient
• The only requirement is integrity and authenticity
evidence
(…even if tax consulting firms like to claim otherwise…)
• « You can now send unsigned PDF » is the wrong
question, for which any short answer will be misleading
– Freedom means responsibility – enterprises have to learn
19. Summary
Any evidence that Business controls Qualified electronic EDI based on an
does the job establishing a signatures agreement
reliable audit trail consistent with EC
between an invoice Recommendation
and a supply 94/820/EC.
Electronic invoices Yes (good luck) Yes (completely new, Yes (reversal of Yes
no existing guidance evidence burden i.e.
grounded in the tax auditor has
practical audit to prove the
experience) integrity and
authenticity of the
No guidance can be invoice are
provided: all unreliable)
controls can be a
Paper invoices Yes (major example: No No
« contribution » to
archiving your paper
evidence
invoice, which
suffices)
20. Archiving Art 246
• Member State may restrict or prohibit storage
in country without relevant mutual assistance
treaty
• Online access if stored abroad
• If invoice electronic, Member State can
require that I&A evidence must be electronic
• Form conversion allowed as a default rule,
option for Member States to require same
form
22. Transposition status
United Kingdom
Czech Republic
Luxembourg
Netherlands
Lithuania
Germany
Denmark
Romania
Slovenia
Portugal
Slovakia
Belgium
Hungary
Bulgaria
Sweden
Finland
Estonia
Greece
Austria
Ireland
Poland
Cyprus
France
Malta
Latvia
Spain
Italy
Transposition Status x x x x
I&A BCAT specifically
x x x x x x x x
mentioned
I&A EDI x x x x x x x x
I&A QES x x x x x x x x
I&A AES specifically
mentioned
If e-invoice I&A must
be electronic
Exotic
options/requirements
23. Summary & Questions
I&A must still be guaranteed
More freedom brings more responsibility
Good business control audit trails are a possibility
but must prove I&A – which is new
If you are multinational, with diverse activities,
technology is your best bet.
Higher legal certainty, quicker, cheaper, everywhere,
guaranteed
Questions???
Editor's Notes
Base message:Whatdoesitmean to be TrustWeaver-enabled?By relying on TrustWeaver’s unique legal, IT security and business process expertise deployedthrough a zero-hassle Cloud service, TrustWeaver-enabledenterprisesget the highestlevels of legalcertaintythroughguaranteedcompliance, evidence and control.These services are used by many of the world’slargest and mostsuccessfulcompanies, many of which are todayusing the TrustWeaver-enabled logo to distinguishtheir services fromvendorswhocannotprovidesimilarlevels of assurance.
EINV SPECIFICThis slideplays down the evolution of EU legislation – in 2001 legislatorsfocused on the methodsthatcanbeclearlydefined and that are needed for manycompaniesgiventheirevidencedeficitfrom normal processes. In 2010 a fixwas made to more clearly state that the techniques aren’t a goal in themselves – soitisnowclearlyspelt out thatitis the resultthatcounts, and you are OK as long as youachievethatresult.