Recollection Wisconsin + DPLA

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This document summarizes the development of Recollection Wisconsin's partnership with the Digital Public Library of America (DPLA). It discusses how Recollection Wisconsin began in 2004 as Wi Heritage Online and became the official Wisconsin Service Hub for the DPLA in 2015. The first metadata ingest from 185 Wisconsin collections included over 400,000 records. Recollection Wisconsin provides consulting services to help smaller institutions contribute content. Lessons learned include solving problems incrementally, having patience, utilizing existing consortial strengths, and learning from other DPLA hubs.

Education

WI + DPLA
UPPER MIDWEST DIGITAL COLLECTIONS CONFERENCE
AUGUST 9, 2016
Emily Pfotenhauer
Recollection Wisconsin Program Manager, WiLS
emily@wils.org
recollectionwisconsin.org/dpla

South Wood County Historical Museum
 2004 - Wi Heritage Online
 2013 - Recollection Wisconsin
 Metadata aggregation
 Standards and guidelines
 Training and consulting
 Content hosting
DIGITAL
COLLABORATION
IN WISCONSIN

UW-Madison Archives
 2013 First conversations
about DPLA partnership
among stakeholders
 2014 Governing Board,
Steering Committee and
Metadata Work Group
established
 2015 Service Hub
application approved
 2016 First metadata ingest
(400,000 records from
185 collections)
OUR ROAD TO DPLA

Funding Sources – 2016
• In-kind contributions from Governing Partners
• Harvesting and hosting fees from Content Partners
• LSTA funding from IMLS (administered by
Wisconsin DPI)
• Nicholas Family Foundation
• Bradley Foundation
• NEH planning grant

Listening to War: Uncovering Wisconsin’s
Wartime Oral Histories
recollectionwisconsin.org/wioralhistory

SERVICE MODEL: CONSULTING
Consultation
instead of
Training
WHY:
volunteers,
short-term
staff, and
sporadic
digital
project
needs

Milwaukee-area
pilot sites:
• Shorewood
Historical
Society
• Medical College
of Wisconsin
SERVICE MODEL: CONSULTING

THE CONSULTATION MODEL
Making it work
• Provide some infrastructure
• Content hosting by Milwaukee
Public Library
• Metadata templates
• Make use of our best assets:
knowledge and expertise

WI + DPLA:
BIGGEST LESSONS
• Solving one problem at a time
• Patience!
• Consortial ownership helps: utilize
existing strengths
• Other Hubs are happy to share

Thank You!
Mineral Point Historical Society
Emily Pfotenhauer
Recollection Wisconsin Program
Manager, WiLS
emily@wils.org
recollectionwisconsin.org/dpla

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Delivered by Kim Boldt, Branch Manager, Milwaukee Public Library; Melody Clark, Community Liaison and Service Specialist, WiLS; Andi Coffin, Community Liaison and Service Specialist, WiLS; Nathan Dowd, Library Director, Edgewood College for WiLSWorld 2019 on July 23rd in Madison, Wisconsin. According to a Gallup study, employees who are “engaged and thriving” are 59 percent less likely to look for a job with a different organization in the next 12 months. How do people stay “engaged and thriving?” One key component is feeling supported. The structure in organizations to support employees is more than just chance, and thoughtfully developing a structure for peers to support one another can be a valuable component in developing employee well-being.. In this program, presenters will share deliberately developed approaches to peer support in their institution.

Engaged and Thriving: Building Peer Support Systems for Staff

WiLS

Presented by Melody Clark, WiLS and Sara Gold, WiLS for Peer Council 2019 on June 3rd at Madison Public Library in Madison, WI If you are like us, you are always on the lookout for technology that will help improve your productivity, make better use of your time, eliminate duplicate efforts, and simplify processes. As a virtual organization, WiLS relies heavily on tools to help manage tasks and groups, improve communication, and streamline workflows. This session will share information about tools WiLS uses in everyday life for project management (like Basecamp and something we call "Megasheets"), communication (like Slack and Front), and data management (like Airtable). Feel free to bring your own favorite tools that help you in your work to share with attendees!

Productivity Tools You Won't Believe You Lived Without!

WiLS

Presented by Denis Brunke, UW-Madison Memorial Library and Shawn King, UW-Madison Law Library for Peer Council 2019 on June 3rd at Madison Public Library in Madison, WI. In 2015, the Program for Cooperative Cataloging (PCC) approved UW-Madison's proposal for a NACO funnel project in the state of Wisconsin. The funnel project allows libraries around Wisconsin to join together to contribute authority records to the LC/NACO Authority File. The presenters will describe the Wisconsin NACO Funnel project, how it works, and how you can participate.

The Wisconsin NACO Funnel

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1. WI + DPLA UPPER MIDWEST DIGITAL COLLECTIONS CONFERENCE AUGUST 9, 2016 Emily Pfotenhauer Recollection Wisconsin Program Manager, WiLS emily@wils.org recollectionwisconsin.org/dpla

2. South Wood County Historical Museum  2004 - Wi Heritage Online  2013 - Recollection Wisconsin  Metadata aggregation  Standards and guidelines  Training and consulting  Content hosting DIGITAL COLLABORATION IN WISCONSIN

3. UW-Madison Archives  2013 First conversations about DPLA partnership among stakeholders  2014 Governing Board, Steering Committee and Metadata Work Group established  2015 Service Hub application approved  2016 First metadata ingest (400,000 records from 185 collections) OUR ROAD TO DPLA

4. First ingest = 400,000 records

5. Service Hub Governing Partners

6. Funding Sources – 2016 • In-kind contributions from Governing Partners • Harvesting and hosting fees from Content Partners • LSTA funding from IMLS (administered by Wisconsin DPI) • Nicholas Family Foundation • Bradley Foundation • NEH planning grant

7. Listening to War: Uncovering Wisconsin’s Wartime Oral Histories recollectionwisconsin.org/wioralhistory

8. SERVICE MODEL: CONSULTING Consultation instead of Training WHY: volunteers, short-term staff, and sporadic digital project needs

9. Milwaukee-area pilot sites: • Shorewood Historical Society • Medical College of Wisconsin SERVICE MODEL: CONSULTING

10. THE CONSULTATION MODEL Making it work • Provide some infrastructure • Content hosting by Milwaukee Public Library • Metadata templates • Make use of our best assets: knowledge and expertise

11. WI + DPLA: BIGGEST LESSONS • Solving one problem at a time • Patience! • Consortial ownership helps: utilize existing strengths • Other Hubs are happy to share

12. Thank You! Mineral Point Historical Society Emily Pfotenhauer Recollection Wisconsin Program Manager, WiLS emily@wils.org recollectionwisconsin.org/dpla

Editor's Notes

Recollection Wisconsin is a portal website that provides free, centralized access to digitized cultural heritage resources from the collections of libraries, archives, museums and historical societies across the state.
But it’s more than that. Recollection Wisconsin is also a resource to help those libraries, archives, historical societies and museums bring their collections online in a standardized way, adhering to nationally-recognized best practices. We’ve developed guidelines for digital imaging, metadata, and digital preservation, and one of my roles is to offer training to help small institutions digitize and share their collections.
As Recollection Wisconsin expands into a Service Hub, we’re also expanding our collecting scope. In addition to the state and local history resources the program has brought together for the past decade, we’re also encompassing many significant research collections that are held by Wisconsin institutions but are not about Wisconsin. Some examples from Wisconsin Historical Society include the Freedom Summer collection, American Journeys, and the International Harvester collection. It also includes the vast holdings of the American Geographical Society Library at UW-Milwaukee and much of the scholarly research content from the University of Wisconsin Digital Collections Center. All together, that amounts to approximately 400,000 records from 184 digital collections that we’ll be providing to DPLA in our initial launch of the Service Hub. That makes Wisconsin the fifth largest service hub, after Mountain West Digital Library, Texas, Minnesota, and Georgia.
The first planning conversations for a Service Hub in Wisconsin began among stakeholders almost three years ago. Moving forward as a Service Hub meant that Recollection Wisconsin needed to do some work to formalize our governance structure and service model. Seven governing partners have each made ongoing in-kind commitments of specific resources to support the Hub. WiLS, Wisconsin Library Services, is the project manager and fiscal agent for the consortium. UW-Madison has created the metadata harvester and aggregator and an OAI feed provided to DPLA. The Department of Public Instruction administers LSTA funding, including some support directly to Recollection Wisconsin as well as grants to public libraries to support digitization of local history resources. Milwaukee Public Library hosts content for small institutions on their CONTENTdm server. And UW-Milwaukee and Marquette University are beginning to develop a digitization consulting service for small organizations. Wisconsin Historical Society provides assistance with governance and technology, as well as outreach to their hundreds of local affiliate organizations
--Digital preservation

Recollection Wisconsin + DPLA

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