This document provides an overview of RDA elements and access points. It discusses the core elements required for describing resources and entities. Preferred names, titles, and other identifying information are used to create access points representing works, expressions, manifestations, and items, as well as people, families, and corporate bodies. Relationships between these entities, such as creator, contributor, and other roles, are also recorded using authorized access points and relationship designators. The document offers examples and guidelines for constructing authorized access points and recording relationships according to RDA.

1. RDA ELEMENTS
Part 1 (Access Points)
September 2, 2014
Harriet Wintermute
UNL Libraries

2. RDA Training, UNL Libraries, Sept 2, 2014 2
Image from
handknitsbysus
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project)
http://www.rav
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3. Core
•CORE elements (0.6)
• Mandatory for describing the resource/entity
• When applicable and the information can be ascertained
• Only first instance is required
• Labeled with CORE ELEMENT in RDA Toolkit
•CORE IF elements
• Only in certain situations
• Core element missing…
• Needed to distinguish…
• Labeled with CORE ELEMENT and explanatory text in RDA Toolkit
NOTE: (#) refer to chapter, section, etc. in RDA Toolkit
RDA Training, UNL Libraries, Sept 2, 2014 3

4. Sources of information (2.2.2)
•In order of preference:
• Title page or…
• Anywhere else on the resource itself (or images of…)
(2.2.2.2)
• Cover or jacket
• Caption
• Colophon
• All other sources (2.4)
• Accompany materials
• Other published descriptions of the resource (e.g. author’s website)
• Any other source (e.g. reference)
•If information comes from outside source, enclose
with square brackets []
•May vary by format
RDA Training, UNL Libraries, Sept 2, 2014 4

5. Transcribing v. Recording
•Transcribe (1.7) certain elements
Title information
Statement of responsibility
Edition
Production/publication/distribution/manufacture
Series
•Exactly as they appear on source of information
• But…
• Local practices
• Using record created by another agency
•Record
•Information may be adjusted from how it appears on
source
9780439023528 (ISBN without hyphens)
RDA Training, UNL Libraries, Sept 2, 2014 5

6. More on Transcribing
•Do not abbreviate unless done so on resource
Third ed. v. Third edition
•Prefer sentence capitalization
The ADVENTURES of Huckleberry FINN
The adventures of Huckleberry Finn
•Errors
Include a note, if needed
Z is for zooology
Corrected title: Z is for zoology
Third editition
RDA Training, UNL Libraries, Sept 2, 2014 6

7. Access Points
•Unique units of information that are “points of
entry” into an organized database
• Utilized in catalog searches
•Hyperlinked
•Controlled vocabulary (authority records, thesauri…)
RDA Training, UNL Libraries, Sept 2, 2014 7

8. Access Points (0.7)
•Represent Works or Expressions
•Preferred Titles
•Represent Person, Family, or Corporate Body
•Preferred Names
•Help with relationships between any of these
entities
•WEMI (FRBR Group 1)
•PFCb (FRBR Group 2)
•COEvPl (FRBR Group 3)
RDA Training, UNL Libraries, Sept 2, 2014 8

9. Access Points for Person
•Preferred name CORE (9.19.1.1) is basis
Snicket, Lemony
Daniel, Jessica
Wilce, Ysabeau S.
100/600/700 ‡a
RDA Training, UNL Libraries, Sept 2, 2014 9

10. Access Points for Person…
•Add as needed to distinguish CORE IF:
• Title or other designation associated with person (9.19.1.2)
Luke, Saint
Socks (Cat)
Daniel, Jessica (Fictitious character)
• Date of birth and/or death (9.19.1.3)
Twain, Mark, 1835-1910
Smith, John, 1718–1791
100/600/700 ‡a ‡c
100/600/700 ‡a ‡d
RDA Training, UNL Libraries, Sept 2, 2014 10

11. Access Points for Person…
•Fuller form of name (9.19.1.4)
Smith, J. A. (John Arnold)
•Period of activity of person and/or profession or
occupation (9.19.1.5)
Smith, John, active 1719–1758
Smith, John (Clergyman)
100/600/700 ‡a ‡q
100/600/700 ‡a ‡d / ‡c
RDA Training, UNL Libraries, Sept 2, 2014 11

12. Access Points for Person…
•Other terms of rank, honor, or office (9.19.1.6)
Smith, John (Captain)
•Other designation (9.19.1.7)
Budd, Henry (Cree Indian)
100/600/700 ‡a ‡c
RDA Training, UNL Libraries, Sept 2, 2014 12

13. Access Points for Family
•Name CORE (10.11.1.1) is basis AND
•Type of family CORE (10.11.1.2)
Dazhin (Family)
Sakakibara (Clan)
100/600/700 ‡a
RDA Training, UNL Libraries, Sept 2, 2014 13

14. Access Points for Family…
•Add as needed to distinguish CORE IF:
•Dates associated with family (10.11.1.3)
Romanov (Dynasty : 1613-1917)
•Place associated with family (10.11.1.4)
Yan (Family : China)
Yan (Family : Philippines)
•Prominent member of family (10.11.1.5)
Medici (Royal house : Medici, Lorenzo de', 1449–1492)
100/700 ‡a ‡d
100/700 ‡a ‡c
100/700 ‡a ‡g
RDA Training, UNL Libraries, Sept 2, 2014 14

15. Access Points for Corporate Body
•Preferred name CORE (11.13.1.1) is basis
International Quilt Study Center & Museum
University of Nebraska – Lincoln
Nebraska Arts Council
110/610/710 ‡a
RDA Training, UNL Libraries, Sept 2, 2014 15

16. Access Points for Cb…
•Add as needed to distinguish CORE IF:
•Type of corporate body (11.13.1.2)
• Especially for “corporate-ness”
Harvey Specter (Firm)
John E. Smith (Schooner)
GNATS (Association)
Gnats (Musical Group)
•Place associated with the body (11.13.1.3)
Mall of America (Bloomington, Minn.)
110/610/710 ‡a
RDA Training, UNL Libraries, Sept 2, 2014 16

17. Access Points for Cb…
•Associated institution (11.13.1.4)
Conservation and Research Center (National Zoological Park)
•Date associated with the body (11.13.1.5)
Nebraska. Department of Health and Human Services (2007- )
•Type of jurisdiction (11.13.1.6)
Cork (Ireland : County)
110/610/710 ‡a
RDA Training, UNL Libraries, Sept 2, 2014 17

18. Access Points for Cb…
•Other designation associated with the body (11.13.1.7)
World Cup (Cricket)
World Cup (Soccer)
•Number, date, & location of a conference (11.13.1.8)
Olympic Winter Games (22nd : 2014 : Sochi, Russia)
110/610/710 ‡a
111/611/711 ‡a ‡n ‡d ‡c
RDA Training, UNL Libraries, Sept 2, 2014 18

19. Practice Book
•What access points for PFCb might we need for
this resource?
RDA Training, UNL Libraries, Sept 2, 2014 19

20. Practice Book…
•What access points for PFCb might we need for
this resource?
Sloane, David E. E., 1943-
Twain, Mark, 1835-1910
Finn, Huckleberry (Fictitious character)
RDA Training, UNL Libraries, Sept 2, 2014 20

21. Access Points for Works
•Preferred title CORE (6.2.2) is basis
•If special type of work, access point instructions
are separate
Musical works (6.28)
Legal works (6.29)
Religious works (6.30)
Official communication (6.31)
RDA Training, UNL Libraries, Sept 2, 2014 21

22. Preferred Title
•For works created after 1500, choose as the
preferred title the title in the original language
by which the work has become known either
through use in resources embodying the work or
in reference sources
Sun also rises
Connecticut Yankee in King Arthur’s Court
Hamlet
NOT
The tragicall historie of Hamlet, Prince of Denmarke
RDA Training, UNL Libraries, Sept 2, 2014 22

23. Preferred Title…
•Generally, initial articles are omitted, unless needed for
access (Appendix C)
Ángeles borrachos
NOT
Los ángeles borrachos
BUT
Los Angeles street maps
•Do not include alternate title information such as
subtitles, parallel title, variant title, etc.
RDA Training, UNL Libraries, Sept 2, 2014 23

24. Access Points for Works…
•Works created by 1 PFCb (6.27.1.2)
•Authorized access point representing that PFCb as
applicable
•Preferred title for the work
Hemingway, Ernest, 1899–1961. Sun also rises
Twain, Mark, 1835-1910. Connecticut Yankee in King Arthur's
court
100/600/700 ‡a ‡t
RDA Training, UNL Libraries, Sept 2, 2014 24

25. Access Points for Works…
•Collaborative Works (6.27.1.3) – if two or more
PFCb are collaboratively responsible for creating
the work
•Authorized access point representing the PFCb with
principal responsibility (or first named PFCb)
•Preferred title for the work
Wallace, Robert. Spycraft
FROM Spycraft : the secret history of the CIA’s spytechs /
Robert Wallace and H. Keith Melton
100/600/700 ‡a ‡t
RDA Training, UNL Libraries, Sept 2, 2014 25

26. Access Points for Works…
•Compilations of Works by different PFCb
(6.27.1.4)
• Preferred title for the compilation
Anthologie de la poésie baroque française
FROM Anthologie de la poésie baroque française / textes
choisis et présentés par Jean Rousset
• If collective title is lacking, devise a title
Three Russian novels
130/630/730 ‡a
RDA Training, UNL Libraries, Sept 2, 2014 26

27. Access Points for Works…
•Add as needed to distinguish CORE IF (6.27.1.9)
•Form of work
•Date of work
•Place of origin or work
•Other distinguishing term
Charlemagne (Play)
Charlemagne (Tapestry)
Ocean’s eleven (Motion picture : 1960)
Ocean’s eleven (Motion picture : 2001)
130/630/730 ‡a
RDA Training, UNL Libraries, Sept 2, 2014 27

28. Access Points for Expressions
(6.27.3)
•Use authorized access point representing the work as
basis
•Add one or more elements to identify the expression
• content type
• date of the expression
• language of the expression
• another distinguishing characteristic of the expression
RDA Training, UNL Libraries, Sept 2, 2014 28

29. Access Points for Expressions…
Goncourt, Edmond de, 1822–1896. Frères Zemganno.
English
FROM The Zemganno brothers / by Edmond de Goncourt
Brunhoff, Jean de, 1899–1937. Babar en famille. English.
Spoken word
FROM Babar and his children. (audio recording of an
English translation of the children’s story)
700 ‡a ‡t ‡l
700 ‡a ‡t ‡l ‡h
RDA Training, UNL Libraries, Sept 2, 2014 29

30. What about…
•Access points for MI?
•Only WE given in RDA
•Access points for COEvPl?
•Utilize controlled vocabularies
RDA Training, UNL Libraries, Sept 2, 2014 30

31. Practice Book…
•What access points for WE might we need for
this resource?
RDA Training, UNL Libraries, Sept 2, 2014 31

32. Practice Book…
•What access points for WE might we need for
this resource?
Twain, Mark, 1835-1910. Adventures of Huckleberry
Finn
RDA Training, UNL Libraries, Sept 2, 2014 32

33. Relationships
Section 5: Recording Primary Relationships Between
Work, Expression, Manifestation, & Item (17)
Section 6: Recording Relationships to Persons,
Families, & Corporate Bodies (18-22)
Section 7: Recording Relationships to Concepts,
Objects, Events, & Places (23)
Section 8: Recording Relationships between Works,
Expressions, Manifestations, & Items (24-28)
Section 9: Recording Relationships between Persons,
Families, & Corporate Bodies (29-32)
Section 10: Recording Relationships between
Concepts, Objects, Events, & Places (33-37)
RDA Training, UNL Libraries, Sept 2, 2014 33

34. Relationships to PFCb associated
with resource
•Generally, indicate the nature of the relationship
between a resource and PFCb associated with
that resource
•Authorized access point is basis (18.4)
•Add a relationship designator (18.5)
•Suggested terms in Appendix I
actor
author
Composer
director
RDA Training, UNL Libraries, Sept 2, 2014
34

35. Relationships to PFCb associated
with…
Work
• Creator CORE (19.2)
• Other CORE IF (19.3)
Expression • Contributor (20.2)
Manifestation
• Producer (21.2)
• Publisher (21.3)
• Distributor (21.4)
• Manufacturer (21.5)
• Other (21.6)
Item
• Owner (22.2)
• Custodian (22.3)
• Other (22.4)
RDA Training, UNL Libraries, Sept 2, 2014 35

36. Creator
•CORE (19.2) – identify PFCb with principal or
joint responsibility for creation of a work
•Person (9.19)
•Family (10.11)
•Corporate body (11.13) if work is administrative,
collective, legal, etc.…
Hamill, Dorothy. author
Amelon, Deborah. author OPTIONAL
FROM A skating life / Dorothy Hamill with Deborah Amelon
100/110/700/710 ‡a ‡e
111/711 ‡a ‡j
RDA Training, UNL Libraries, Sept 2, 2014 36

37. Other PFCb Associated with Work
•CORE IF (19.3) important in providing access to
the work, or resource is an aggregate, with 2 or
more different works by different PFCb
•Person (9.19)
•Family (10.11)
•Corporate body (11.13)
Brook, Barry S. honouree
FROM Music in the classic period : essays in honor of Barry S. Brook /
[edited by] Allan W. Atlas
700/710 ‡a ‡e
711 ‡a ‡j
RDA Training, UNL Libraries, Sept 2, 2014 37

38. Contributor (20.2)
•Record PFCb contributing to an expression –
editors, translators, performers…
•Person (9.19)
•Family (10.11)
•Corporate body (11.13)
Atlas, Allan W. editor
FROM Music in the classic period : essays in honor of Barry S. Brook /
[edited by] Allan W. Atlas
700/710 ‡a ‡e
711 ‡a ‡j
RDA Training, UNL Libraries, Sept 2, 2014 38

39. Relationships between WEMI
•Generally, indicate the nature of the relationship
between related WEMI
•Identifier for WEMI (24.4.1) and/or
•Authorized access point for WE (24.4.2) and/or
•Description (24.4.3)
•Add a relationship designator (24.5)
RDA Training, UNL Libraries, Sept 2, 2014
39

40. Relationships between WEMI…
•Suggested terms in Appendix J
novelization of (work)
adaption of (expression)
review of (manifestation)
reproduction of (item)
Parody of: Tolkien, J. R. R. (John Ronald Reuel), 1892–1973. Lord of
the rings
FROM Bored of the rings : a parody of J.R.R. Tolkien's The lord of the
rings / by Henry N. Beard and Douglas C. Kenney of The
Harvard lampoon
700 ‡i ‡a ‡t
RDA Training, UNL Libraries, Sept 2, 2014
40

41. Relationships between PFCb
•Generally, indicate the nature of the relationship
between related PFCb
•Authorized access point is basis (29.4)
•Add a relationship designator (29.5)
•Suggested terms in Appendix K
alternate identity
employee
descendants
Alternate identity: Snicket, Lemony
FOR Handler, Daniel
500 ‡i ‡a (in Authority Record)
RDA Training, UNL Libraries, Sept 2, 2014
41

42. Practice Book…
•What relationship designators would we need to
complete the relationship information for PFCb
or WEMI associated with this resource?
Sloane, David E. E., 1943-
Twain, Mark, 1835-1910
Finn, Huckleberry (Fictitious character)
Twain, Mark, 1835-1910. Adventures of Huckleberry
Finn
RDA Training, UNL Libraries, Sept 2, 2014 42

43. Practice Book…
•What relationship designators would we need to
complete the relationship information for PFCb
associated with this resource?
Sloane, David E. E., 1943- author CREATOR
Relationship designators are not used with subject
relationships
Twain, Mark, 1835-1910
Finn, Huckleberry (Fictitious character)
Twain, Mark, 1835-1910. Adventures of Huckleberry Finn
RDA Training, UNL Libraries, Sept 2, 2014 43

44. •Come back Thursday for….
•RDA Elements Part 2 (Description)
•RDA Elements dealing with Serials
•RDA Toolkit
•AACR2: Gone but not forgotten
RDA Training, UNL Libraries, Sept 2, 2014 44