The document provides information about changes from AACR2 cataloging rules to RDA, including: replacing the GMD with 336, 337, and 338 fields; removing abbreviations for marks of omission and abbreviations; not supplying other title information; recording the edition statement and publisher as they appear on the resource; handling reproductions; and no longer using abbreviations in field 362. Links are also provided to resources about RDA cataloging from the Library of Congress, JSC, and University of Chicago.
ALA Digital Reference Publisher Troy Linker joined Amigos Library Services at "RDA @ Your Library: An Online Conference about Resource Description and Access" in early February to present "AACR2 to RDA: Using the RDA Toolkit." He offered background and tips for making a successful transition from AACR2 to RDA and how the RDA Toolkit can help
This is intended to be a two day workshop on RDA for individuals experienced with cataloging and MARC. This workshop will explore RDA with a specific focus on theories, practicalities, authority work, change highlights, and hands on cataloging. Formats covered will include monographs, serials, audio/visual materials, and online resources (integrating and monographs). The workshop will take the student through understanding the theories behind RDA and then cataloging by RDA standards.
ALA Digital Reference Publisher Troy Linker joined Amigos Library Services at "RDA @ Your Library: An Online Conference about Resource Description and Access" in early February to present "AACR2 to RDA: Using the RDA Toolkit." He offered background and tips for making a successful transition from AACR2 to RDA and how the RDA Toolkit can help
This is intended to be a two day workshop on RDA for individuals experienced with cataloging and MARC. This workshop will explore RDA with a specific focus on theories, practicalities, authority work, change highlights, and hands on cataloging. Formats covered will include monographs, serials, audio/visual materials, and online resources (integrating and monographs). The workshop will take the student through understanding the theories behind RDA and then cataloging by RDA standards.
Multi-material kits are found in many library collections. From educational activity kits to test prep kits, these items consist of many different types of materials, and cataloging them can present some unique challenges. In this session, Emily Nimsakont, the NLC’s Cataloging Librarian, will share some tips to keep in mind when cataloging a kit.
ترجمة محمد عبد الحميد معوض / تقييم مجموعة أدوات RDAMuhammad Muawwad
يتناول هذا العرض التقديمي تقييما لمجموعة أدوات وصف وإتاحة المصادر و مقارنتها بالنسخة التحريبية RDA Toolkit. كما يتناول تطبيق نموذج الإفلا للمكتبة المرجعي LRM . وعرض فكرة عن مشروع إعادة هيكلة وإعادة تصميمي مجموعة أدوات RDA المعروف اختصارا بـ 3R وما تم من إضافات وتغييراتفي الكيانات والعناصر. كم تم عرض فكرة عن فصول المبادئ التوجيهية وطرق التسجيل للبيانات، ومفهوم التجميعات والأعمال المتعاقبة و معالجة الدوريات وفق معيار RDA
A Brief Introduction to Encoded Archival DescriptionKevin Schlottmann
A basic presentation prepared for Queens College (CUNY) Graduate School of Library and Information Science, May 2011. Describes what EAD is, how it is created, and how it is implemented.
On June 15, 2011 the Program for Cooperative Cataloging (PCC) affirmed its support of the US national libraries' decision to implement RDA and began preparing for this transition by forming several task groups to investigate, identify, and explore issues related to the PCC's transition to RDA. PCC's goal during the shift to RDA is to develop and foster effective and efficient means of implementing a new set of rules while gaining a maximum amount of benefits from them.To fulfill this goal, as the Cooperative Serials Program of the PCC, CONSER determined a set of RDA core elements for CONSER records through the effort of multiple task groups and members discussions in the course of a year's time. In this session, the presenters will discuss the considerations taken by the CONSER Standard Record RDA Core Elements Task Group and the CONSER Program membership in determining this core set of RDA elements for the CONSER records. The session will also cover the process of creating the CONSER standard record (CSR) RDA workflow as a guide to assist serial catalogers in the creation of RDA records for serials. The CSR-RDA workflow is openly shared on the CONSER website and also available in the online RDA Toolkit.
Presenters: Valerie Bross, UCLA, Les Hawkins and Hien Nguyen, Library of Congress
Multi-material kits are found in many library collections. From educational activity kits to test prep kits, these items consist of many different types of materials, and cataloging them can present some unique challenges. In this session, Emily Nimsakont, the NLC’s Cataloging Librarian, will share some tips to keep in mind when cataloging a kit.
ترجمة محمد عبد الحميد معوض / تقييم مجموعة أدوات RDAMuhammad Muawwad
يتناول هذا العرض التقديمي تقييما لمجموعة أدوات وصف وإتاحة المصادر و مقارنتها بالنسخة التحريبية RDA Toolkit. كما يتناول تطبيق نموذج الإفلا للمكتبة المرجعي LRM . وعرض فكرة عن مشروع إعادة هيكلة وإعادة تصميمي مجموعة أدوات RDA المعروف اختصارا بـ 3R وما تم من إضافات وتغييراتفي الكيانات والعناصر. كم تم عرض فكرة عن فصول المبادئ التوجيهية وطرق التسجيل للبيانات، ومفهوم التجميعات والأعمال المتعاقبة و معالجة الدوريات وفق معيار RDA
A Brief Introduction to Encoded Archival DescriptionKevin Schlottmann
A basic presentation prepared for Queens College (CUNY) Graduate School of Library and Information Science, May 2011. Describes what EAD is, how it is created, and how it is implemented.
On June 15, 2011 the Program for Cooperative Cataloging (PCC) affirmed its support of the US national libraries' decision to implement RDA and began preparing for this transition by forming several task groups to investigate, identify, and explore issues related to the PCC's transition to RDA. PCC's goal during the shift to RDA is to develop and foster effective and efficient means of implementing a new set of rules while gaining a maximum amount of benefits from them.To fulfill this goal, as the Cooperative Serials Program of the PCC, CONSER determined a set of RDA core elements for CONSER records through the effort of multiple task groups and members discussions in the course of a year's time. In this session, the presenters will discuss the considerations taken by the CONSER Standard Record RDA Core Elements Task Group and the CONSER Program membership in determining this core set of RDA elements for the CONSER records. The session will also cover the process of creating the CONSER standard record (CSR) RDA workflow as a guide to assist serial catalogers in the creation of RDA records for serials. The CSR-RDA workflow is openly shared on the CONSER website and also available in the online RDA Toolkit.
Presenters: Valerie Bross, UCLA, Les Hawkins and Hien Nguyen, Library of Congress
About the Webinar
Resource Description and Access (RDA) is a standard for descriptive cataloging, replacing AACR2, that provides instructions and guidelines on formulating bibliographic data in a linked data environment. Cataloging of special materials, such as reproductions, microforms, rare materials, etc. has always had unique requirements, which is also true when using RDA. Catalogers dealing with these special materials are experimenting with using RDA to meet the needs of their users and staff to effectively describe these resources.
Presenters during this joint NISO/NASIG Webinar will explore the topic of specialized RDA cataloging, the different formats requiring an extra level of data for cataloging, and share experiences with converting specialized collections into RDA.
Agenda
Introductions
Todd Carpenter, Executive Director, NISO
Melissa Johnson, MLIS, Electronic Resources and Serials Librarian, Reese Library, Georgia Regents University; Chair of the Continuing Education Committee, NASIG
Filling in the Blanks: RDA for Moving Images and Music
Mary Huismann, Music/Media Original Cataloger, University of Minnesota
CONSER Implementation of RDA
Les Hawkins, CONSER Coordinator, Library of Congress
Applying the RDA CONSER Standard Record to Rare Serials
Robert L. Maxwell, Senior Librarian, Harold B. Lee Library, Brigham Young University
Morgan McCune (Pittsburg State University) Ready for RDA?: Help for the Smaller Academic Institution from 2015 C&U/CULS (Joint NE & KS) Spring Meeting
RDA and serials: Theoretical and practical applications. PreconferenceNASIG
Content of the workshop will include discussion of RDA instructions used in the cataloging of serials; identification of RDA elements applicable to the FRBR entities work, expression, manifestation, and item; identification of roles played by persons, families, and corporate bodies in connection with serials; and creation of records for different categories of serials.
Presenter: Judith Kuhagen
Presentation given at the 24th annual COMO 2012 Conference in Macon, GA by Sofia Slutskaya and Tessa Minchew. A bird’s-eye view of academic library ebooks, outlining how different considerations can affect the decisions that libraries make regarding this format.
This workshop provides the basic principles of serials cataloging using RDA and MARC 21 applicable to both original and copy cataloging. The workshop focuses on applying CONSER RDA core elements for serials.
The workshop materials are based on RDA instructions, LC-PCC Policy Statements, and guidelines documented in the CONSER Cataloging Manual for identifying works and expressions, recording attributes of resources, and completing a description of a serial resource. The workshop will cover several aspects of CONSER’s implementation of RDA in the MARC 21 environment, including practices for coding the MARC field 246 for variant titles, fixed fields, and use of relationship designators to record relationships between resources.
Depending on the needs and interests of participants, the presenters will make available online introductory sessions to cover the basics of Functional Requirements for Bibliographic Records, RDA Toolkit, and the MARC 21 format for bibliographic data as prerequisites to the workshop.
The course is designed for those new to serials: beginning serials catalogers and technicians and monograph catalogers working with serials. Experienced AACR2 serials catalogers wishing to make the transition to RDA are welcome to take this course as a primer to RDA serial cataloging.
Les Hawkins
CONSER Coordinator, Library of Congress
Les Hawkins has been coordinator of the CONSER program at the Library of Congress (LC) since 2003. CONSER is the Cooperative Serials Program of the Program for Cooperative Cataloging (PCC), an authoritative source for bibliographic records, documentation, and training materials for serials cataloging. Les has been involved with RDA course development and instruction for Library of Congress catalogers as well as RDA serials bridge training for LC and CONSER serials catalogers. His current activities include participating as an editor of the CONSER Cataloging Manual being revised for RDA. Les received the 2014 Ulrich's Serials Librarianship Award, presented by the Continuing Resources Section (CRS) of ALCTS.
The workshop focuses on constructing authorized access points for records under RDA, utilizing the LC/PCC Policy Statements (LCC/PCC PS). This is NOT a NACO workshop. Authorized access points for personal names, corporate bodies, conferences, and works and expressions (titles) will be covered, as will relationship designators for personal names and corporate bodies. Subject headings will not be covered.
This session is from the COMO 2013 Preconference presented by Beth Thornton, University of Georgia. The full PPT is provided here on SlideShare; to follow along with the audio, visit this link: https://valdosta.sharestream.net/ssdcms/i.do?u=85661f8c97174ca
FRBR and RDA training sessions at the University Libraries, University of Nebraska-Lincoln, September 2 & 4, 2014. RDA Elements Part 1 introduces some important features of RDA (CORE, transcription, sources of information), and reviews Access points for FRBR Entities Group 1 (WEMI) & Group 2 (PFCb) and some Relationships. The Practice Book is available here: https://unl.box.com/s/frcdby5z7rp1vly7qxtm
Part 6 of 6: Key to the Exercises. For the new MARC 3XX fields when cataloging of Scores in RDA. Presented by Guy Frost, Valdosta State University at the Georgia COMO 2014 Pre-Conference
FRBR and RDA training sessions at the University Libraries, University of Nebraska-Lincoln, September 2 & 4, 2014. RDA Elements Part 2 covers basic description for print books. The Practice Book is available here: https://unl.box.com/s/frcdby5z7rp1vly7qxtm
A refresher on FRBR (Functional Requirements for Bibliographic Records) theory, its implementation in VTLS Virtua, and RDA (Resource Description and Access), the cataloging code set to be implemented in early 2013.
إرشادات لتنفيذ السياسة الجديدة لبرنامج الفهرسة التعاونية / ترجمة وإعداد محمد ...Muhammad Muawwad
تعتبر القيمة ( i ) في الموضع 18 من حقل الفاتح إحدى وسائل التعرف على تسجيلات مارك الببليوجرافية المتوافقة مع معيار وصف وإتاحة المصادر والتي تعني أن التسجيلة تتضمن علامات ترقيم تدوب ISBD
تتناول هذه الورقة إرشادات الواجب اتباعها اعتبارا من 8 أبريل 2019 لتنفيذ السياسة الجديدة التي اصدرها برنامج الفهرسة التعاونية بمكتبة الكونجرس بشأن استخدام نقاط الإنهاء من عدمه في تسجيلات مارك الببليوجرافية، وذلك بناء على شغل الموضع 18 من حقل الفاتح بالقيمة ( i ).
وتعتبر إرشادات برنامج الفهرسة التعاونية بمثابة أحد أهم الوثائق في مجموعة أدوات وصف وإتاحة المصادر والتي تتناول بالشرح تعليمات وإرشادات المعيار الجديد.
فهل ستقبل المكتبات العربية بتنفيذ هذه الإرشادات الجديدة الواردة في هذه الورقة، خاصة أن أغلب المكتبات المشاركة في برامج الفهرسة العربية مثل الفهرس العربي الموحد، وفهرس المكتبات الجامعة المصرية، وفهرس مركز التميز للمكتبات الجامعية الأردنية، وغيرها لا تشترك في برنامج PCC ولا تطبق تعليماته، ومن ثم فلن تتبع هذه الإرشادات الجديدة والتي تتوافق مع معيار RDA.
الأمر يحتاج للمناقشة بشأن تطبيق هذه الإرشادات على الأقل من عدمه وذلك من خلال تشكيل لجنة تتبع الاتحاد العربي للمكتبات لمناقشة ما جاء في هذه الورقة.
From: Linked Data: what cataloguers need to know. A CIG event. 25 November 2013, Birmingham. #cigld
http://www.cilip.org.uk/cataloguing-and-indexing-group/events/linked-data-what-cataloguers-need-know-cig-event
Accompanying write-up in Catalogue & Index 174: http://discovery.ucl.ac.uk/1449459/
The State Library of Pennsylvania's 2010 PALA PresentationWilliam Fee
This is the presentation we gave at Pennsylvania Library Association annual conference 2010 on Oct. 26. It deals with the State Library of Pennsylvania's testing of RDA, and breaks down the differences between RDA and AACR2 on a practical level.
The State Library of Pennsylvania's 2010 PALA Presentation
RDA Serials Cataloging
1. RDA Serials Cataloging:
Changes from AACR2 to RDA
Renette Davis
With thanks to Judith Kuhagen,
Library of Congress
Last updated: Oct. 6, 2010
2. Training documentation
Library of Congress Documentation for the
RDA (Resource Description and Access)
Test
http://www.loc.gov/catdir/cpso/RDAtest/rdatest.html
4. University of Chicago
documentation
http://www.lib.uchicago.edu/staffweb/depts/cat/rda.html
http://www.lib.uchicago.edu/staffweb/depts/cat/rda/
ChangingAACR2recordstoRDArecords.pdf
http://www.lib.uchicago.edu/staffweb/depts/cat/rda/
rdaexamples.pdf
5. GMD replaced by 336, 337, & 338
AACR2 RDA
245 $a Regional database. $p 245 $a Regional database. $p
Central Asia $h [electronic Central Asia.
resource]. 336 $a text $2 rdacontent
337 $a computer $2 rdamedia
338 $a online resource $2
rdacarrier
6. Marks of omission & abbreviations
AACR2 RDA
110 $a Friends of the 110 $a Friends of the Bodleian,
Bodleian. $e author.
245 $a Annual report ... 245 $a ... Annual report ...
300 $b illustrations, facsimiles ;
300 $a v. : $b ill. facsims. ; $c
$c 26 cm
26 cm.
7. No supplied other title information
AACR2 RDA
111 $a Conference on Tax 111 $a Conference on Tax
Planning for 501(c)(3) Planning for 501(c)(3)
Organizations. Organizations, $j author.
245 $a Conference on Tax 245 $a Conference on Tax
Planning for 501(c)(3) Planning for 501(c)(3)
Organizations : $b Organizations.
[proceedings]. 500 $a Proceedings of the
conference.
10. No more [S.l. : s.n.]
AACR2 RDA
245 $a A Journal of natural 245 $a A journal of natural
philosophy, chemistry and philosophy, chemistry and
the arts / by William the arts / by William
Nicholson. Nicholson.
260 $a [Place of publication not
260 $a [S.l. : $b s.n., $c 1797- identified] : [publisher not
1813] identified], $c [1797-1813] ;
$e (London : $f Printed by W.
Stratford for the author)
11. Multiple media & carrier types
AACR2 RDA
245 $a ASOR : $b American 336 $a text $2 rdacontent
Schools of Oriental 337 $a unmediated $2 rdamedia
$3 print version
Research newsletter.
337 $a computer $2 rdamedia $3
(Electronic access added to electronic version
print version record) 338 $a volume $2 rdacarrier $3
print version
338 $a online resource $2
rdacarrier $3 electronic
version
12. No abbreviations in 362
AACR2 RDA
245 $a Federal orrery. 245 $a Federal orrery.
300 $a 5 v. ; $c 43-47 cm. 300 $a 5 volumes ; $c 43-47 cm
362 $a Began with volume
362 $a Vol. 1, no. 1 (Oct.
1, number 1 (October
20, 1794)-v. 5, no. 4 (Oct.
20, 1794); ceased with
31, 1796).
volume 5, number 4
(October 31, 1796).
13. No abbreviations in 362 (cont'd)
AACR2 RDA
362 0 $a Vol. 10, no. 1- 362 1 $a Began with volume X,
number 1.
362 0 $a Vol. 1, no. 1- 362 1 $a Began with Vol. 1,
362 0 $a Jan. 2010- No. 1.
362 0 $a -n.s., v. 5. 362 1 $a Began with:
Volume 1 ( January 2010).
362 1 $a Ceased with: new
series, volume 5.
14. Recording inclusive dates
AACR2 RDA
110 $a Friends of the 110 Friends of the Bodleian, $e
Bodleian. author.
245 $a ... Annual report ...
245 $a Annual report ... 362 1 $a Began with 1st
362 0 $a 1st (1925/26)- (1925/1926).
15. Reproductions
AACR2 RDA
245 $a Federal orrery $h 245 $a Federal orrery.
[microform]. 260 $a New Canaan, Ct. : $b
260 $a [Boston] Mass : $b Readex, $c 1983.
Weld & Greenough, $c 776 $i Reproduction of original
1794-1796. print version: $t Federal
orrery $d [Boston]
362 Vol. 1, no. 1 (Oct. 20,
Massachusetts : Weld &
1794)-v. 5, no. 4 (Oct. 31,
Greenough, 1794-1796. $h 5
1796).
volumes ; 43-47 cm.
The Library of Congress has set up a Web page at the URL shown here with training materials for RDA , and it is available to everyone. It includes a link to training materials for RDA test participants, which is also available to everyone. On that page is a link to a Webcast that was given by Barbara Tillett on January 12, 2010, called RDA Changes from AACR2 for Texts.Also on that page is a link to the Train-the-Trainer workshop that was given by Barbara Tillett and Judy Kuhagen on January 15. This is the webcast that we used for training at The University of Chicago on Aug. 18 and 19, 2010. At the URL on this page there are also links to LC core RDA elements, choices in RDA, examples of RDA records, and Library of Congress Policy Statements, all of which are available to everyone.
The Joint Steering Committee for Development of RDA has also set up a Web page with presentations that have been done on RDA. On that page is a link to a presentation that Adam Schiff gave at the British Columbia Library Association Preconference on April 22, 2010. It is an excellent presentation containing many examples from AACR2 and RDA with the changes marked in red.Also on that page is a link to a presentation that Robert Maxwell gave to the Utah Library Association on May 14, 2010. It is also an excellent presentation with general information on RDA as well as specific examples of differences between AACR2 and RDA.
Here are some URLs for University of Chicago documentation relating to the RDA test. The main page includes links to Library of Congress Documentation and RDA Testers Documentation. It also includes a U of C Timeline for RDA Testing and University of Chicago's Decisions on Choices in RDA.We created a cheat sheet called Changing AACR2 Records to RDA Records which includes things that we thought would be different in RDA, based on the 2008 draft and on various training documents that we had seen. Feel free to use this any way you want, but remember that it is not authoritative. It was created before RDA was released and there are lots of things that we didn't know yet. The records that we created using this cheat sheet were just to enable us to start the conversation with public services staff about displays.We also created an RDA Examples page. Again, feel free to use any of these examples however you want, but remember that we really didn't know what we were doing when we created these records. We had lots of questions as we were doing them and we probably made a lot of mistakes. But it at least gave our public services staff something to look at so they could be thinking about displays. There are links to MARC views as well as PAC views, and they are live, so as we learn more and revise the records, you can see the changes in the examples.
One big difference between AACR2 and RDA is that in RDA, there will no longer be a GMD like [electronic resource] or [microform] following the title. Instead there will be three new fields: 336 for Content type, 337 for Media type and 338 for Carrier type.Content type reflects the fundamental form of communication in which the content is expressed. Media type reflects the general type of device that is required to use the resource and carrier type reflects the specific format of the storage medium that is required. This slide shows how the title looks in an AACR2 record with a GMD of [electronic resource], and then how it looks in an RDA record, which has no GMD, but a 336 for content type of text, a 337 for media type of computer, and a 338 for carrier type of online resource.
In AACR2, we are used to seeing marks of omission in the middle of the title, or at the end of the title, but not at the beginning of the title. In RDA, we will also have marks of omission at the beginning of the title in cases like this, where the title is First annual report 1925-26.You'll notice that in the RDA record, we have a relationship designator in the 110. Relationships are important in RDA but the relationship designator is not a core element. This shows the relationship between the corporate body and the resource. It is given only in the bibliographic record, not in the name authority record for the corporate body.We don't have a 300 $a in the RDA record because it is not required for serials unless the title has ceased. If we had included it, it would be volumes instead of v period. We applied the alternative to include facsimiles in addition to illustrations, and you'll notice that they are both spelled out in the $b in the RDA record. There is no period after cm in $c because cm is considered a symbol, not an abbreviation, and because there is no series statement in this record. The series area is preceded by a full stop in ISBD, so if there were a series statement, there would be a period at the end of the 300.
In AACR2, if the title needed explanation, such as when it consisted only of the name of a corporate body or conference, a brief addition was supplied in brackets as other title information. RDA has no provision for that, so there is no $b [proceedings] in the RDA record.In lieu of that, we can give the RDA element "Nature of the content“ as a 500 note, which we have done here.You'll notice that the relationship designator for the 111 is in $j instead of $e as it was in the 110 on the previous slide. The same would be true for a 711. That's because $e for 111 and 711 is Subordinate unit.
In AACR2, we abbreviated edition in the Edition statement, but in RDA we will spell it out if that's the way it is on the resource. If it had been abbreviated on the resource, then we would have had Western ed. We would also have had an extra period after the "ed" if the abbreviation was present on the resource because under new ISBD guidelines, when an element or area ends with a full stop, the full stop for prescribed punctuation is also added. You'll notice that California in the 260 $a is not abbreviated in the RDA record because it is spelled out on the piece. Again, if it had been abbreviated on the piece, it would have been abbreviated in the 260.In AACR2 if there was no date of publication, but there was a copyright date, we could use the copyright date preceded by c in lieu of the publication date. In RDA, we would not do that because the copyright date is a separate element. If there is no publication date, RDA encourages supplying a probable date of publication. If we can't do that for monographs we would say [date of publication not identified] followed by the copyright date. For serials and integrating resources, if the date of publication cannot be approximated, we don't give the date. In other words, we don't have to use [date of publication not identified] for serials and integrating resources.
In AACR2, we used [S.l.] if there was no place of publication on the resource and [s.n.] if there was no publisher. RDA says to give a probable place of publication, and if that is not possible, use [Place of publication not identified]. If there is no publisher, we will use [publisher not identified]. If the place of publication is not available, then we are supposed to give the place of distribution, and if that is not available, then we are supposed to give the place of manufacture. Similarly, if the publisher is not available, then we are supposed to give the distributor, and if the distributor is not available, then we are supposed to give the manufacturer. In this case we have the place where it was printed and the printer, so we have added those to $e and $f. Notice that each subfield in the 260 is now in its own set of brackets. That's not actually an RDA change but an ISBD change.
The University of Chicago uses a single record approach except for locally digitized resources, so this is a record for a print serial with online access added. There is only one content type of text, but there are two media types and two carrier types. The media type of unmediated and the carrier type of volume apply to the print version, and the media type of computer and carrier type of online resource apply to the electronic version. We have used $3 to indicate which 337 and 338 apply to the print version and which apply to the electronic version. Even though RDA recommends the separate record approach for multiple manifestations, it does seem like using media and carrier types like this makes it more clear what the record represents. I have had many people ask over the years if we could add a GMD of [electronic resource] to print version records where we have added access for the online version and of course I had to tell them no. However, we may be able to use the multiple media and carrier types in a creative way to indicate that we have both the print and online versions.
In the numbering area for serials, terms and months are to be transcribed as they are on the piece. If they are abbreviated on the piece, they would be abbreviated in the 362, but if they are spelled out on the piece, they would not be abbreviated as they would have in AACR2. Numerals can be recorded according to the policy of the agency or as they are on the piece, so unless the agency decides to transcribe Roman numerals as Arabic, if it says volume X on the piece, that's the way it would be recorded in the 362. An exception to recording numbers as they are on the piece is that numbers expressed as words are converted to numerals. That includes ordinal numbers such as first, second, etc. RDA allows an unformatted note for Began with and Ceased with, even if we have the first or last issue in hand, as in the CONSER Standard Record. Note that in this case, the title has ceased so we have the extent recorded in 300 $a, and it is 5 volumes instead of 5 v. Note also no period after cm in the 300.
Here are some more examples of changes in the way volume and date information may be represented in RDA. If captions and months are spelled out on the piece, they are spelled out in the 362. However, if they are abbreviated on the piece, then they would be abbreviated in the 362. Numerals can be recorded as they appear on the resource or according to the policy of the agency. For the RDA test, we have decided this will be cataloger's judgment, so Volume X in this first RDA example is where the cataloger has chosen to record it as it is on the piece. In the second example, volume and number were abbreviated and capitalized on the piece. The alternative at RDA 1.7.1 says that in-house guidelines can be used for capitalization, and the LCPS says that for capitalization, the cataloger can either "take what you see" on the resource or follow Appendix A. The University of Chicago has decided for the RDA test to follow the LCPSs for PCC cataloging and to use cataloger's judgment for the non-PCC cataloging. My personal feeling is that it is going to be easiest if we just say to record 362 and 588 information exactly as it is on the resource, including capitalization, except in those few cases where RDA specifies otherwise. As I mentioned in the last slide, RDA does not specify whether to use a colon or not in the unformatted 362. My personal preference is to do the same thing in the 362 and the 588, simply because that is easier to remember. I've shown examples both ways here. Again, I imagine CONSER will come up with some best practices regarding how to record the unformatted 362 and 588s.
When recording inclusive dates and other inclusive numbers in RDA, both the first and last number are to be recorded in full. In this example, the date actually appeared as 1925-26 on the piece. AACR2 already allowed us to replace the hyphen with a slash. RDA tells us not only to replace the hyphen with a slash but also to repeat the 19 in the second year.Notice again our ... at the beginning of the title in the RDA record. The ... before "Annual report" is for "first" and the ... after "Annual report" is for the "1925-26".
For reproductions, RDA says to describe the reproduction instead of the original resource. AACR2 actually also said that, but there was an LCRI which said to describe the original and make a note about the reproduction. This was a response to what libraries wanted at that time.For the RDA test, LC has decided to follow RDA, so we created a record to see what it would look like. You'll notice that the 260 information is for the reproduction instead of for the original. There is a 776 field pointing to the original, which includes all of the subfields that we could in order to give information about the original resource.We weren't sure whether to include 362 information in the RDA record, but one of the Library of Congress Policy Statements for the RDA test specifies that LC will catalog a reproduction of a serial as a serial rather than as a multipart monograph, which would be its true mode of issuance as a reproduction. Therefore, we think we can include the 362 information since it does appear on the reproduction. We also didn't know what to do with frequency, so we added a note that says, "Original publication issued as a semiweekly newspaper."No decision has been made yet on what LC will do about reproductions if RDA is adopted, so we decided we really don't have to worry about this yet.
This is the URL for the RDA toolkit. I have created a workflow called Cataloging a print serial, which walks you through the RDA rules that are used for the descriptive cataloging of a regular print serial. I don't know if you can see it on this screen shot, but it's under the Tools tab.
Here is the first RDA record that I created from scratch. It's kind of a weird serial, so not only was I not sure about some things relating to RDA but I wasn't sure about a number of things related to cataloging this resource. I did not make it CONSER because of these uncertainties. The title itself does not appear on the cover or what looks like it could be a title page, but only in the masthead. On the cover is Guy Davis in large red print, and then beneath that in smaller font is www.guydavisartworks.com. In the masthead, the title appears as GUY DAVIS ARTWORKS in all caps, followed by the numeration ( #1 / OCT 2009) with OCT also in all caps.RDA 1.7.1 has an alternative which says that in-house guidelines for capitalization can be used instead of the instructions given in the rules at 1.7.2-1.7.9 or in the appendices. The LCPS says that for capitalization, the cataloger can either "take what you see" on the resource or follow Appendix A. The University of Chicago has decided for the RDA test to follow the LCPSs for PCC cataloging and to use cataloger's judgment for the non-PCC cataloging. However, we also decided to change records coming from vendors, etc., if the title is all in caps, because we don't think our users would like the title all in caps for citation builders. Therefore, I decided not to use all caps in the 245.However, I did decide to use all caps in the 362 and 588s. My personal feeling is that it is going to be easiest if we just say to record 362 and 588 information exactly as it is on the resource, except in those few cases where RDA specifies otherwise. I did not add [distributor not identified] and [manufacturer not identified] to the 260 per LC guidelines to only address a missing sub-element for distribution or manufacturer if there was some sort of distribution or manufacturer information on the resource.
Feel free to use these slides however you want. Copy them, change them, add to them, delete parts, put them in your own template, whatever suits your needs. Please let me know if you see anything that needs to be corrected! Thanks!