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2. Purchase Process-Part 1
▪ RFQ to Vendor-Go to Slide
▪ Quotation from Vendor-Go to Slide
▪ Quotation Approved-Go to Slide
▪ Purchase Order to Vendor-Go to Slide
▪ Material from Vendor-Go to Slide
▪ Purchase Invoice-Go to Slide
▪ GRN for Material from Vendor-Go to Slide
▪ Stock updated for received material-Go to Slide
Purchase of Raw material

3. RFQ
Purchase OrderPurchase Invoice
Create RFQ of
type Vendor
Approve the Quotation
& Check status
GRNStock updated
Create PO for
Vendor
Create PI
for Vendor
Create GRN for
material from Vendor
Process Flow Chart
Quotation from Vendor
Save & Submit RFQ for
Quotation
Quotation Approved
Check Item for
Updated Stock

4. Create RFQ
1.Click RFQ
2.Click Add
Creation of RFQ
▪ Click on RFQ then click on plus icon to create new item.

5. 1.Click type
2.Select type
3.Click
Select Icon
Creation of RFQ
▪ Click on type then select type from opened window then click on select icon.

6. 2.Click Vendor
3.Select
4.Click
Select Icon
1.Select
RFQ type
Creation of RFQ
▪ Click Vendor select Vendor from search dialog then click on select icon.
▪ Select RFQ type.

7. 1.Select
Part, PO
4.Select
UOM
Creation of RFQ
2.Part cost filled automatically from selected part
3.Total cost
calculated
automatically
from tool and
part cost
▪ Select Part and Part PO then Part Cost automatically filled from selected part and Total Cost get
calculated from Part PO.
▪ Select UOM.

8. Creation of RFQ
▪ Click Attachments then Click on Add.
Add Attachments
1.Click
Attachment
2.Click
Add

9. Creation of RFQ
▪ Select File from search dialog then click on Select icon.
1.Select file
2.Click
Select icon

10. Creation of RFQ
▪ Attachment Added Successfully.
1.Added
Attachment

11. Creation of RFQ
▪ Click on Save icon.
Save RFQ
1.Click Save
Icon

12. Promote
1.Click Promote
Creation of RFQ
▪ Submitting RFQ click on promote icon.

13. 1.Select
2.Click
Select Icon
Creation of RFQ
▪ Select State from opened window then click on select icon.

14. Create RFQ Report
1.Click
2.Click RFQ Report
Creation of RFQ
▪ Click Report then click on RFQ Report icon.

15. RFQ Report
Creation of RFQ

16. Quotation from Vendor
1.Type
Changes to
Quotation
Creation of RFQ
▪ After submitting RFQ the RFQ type changes to Quotation.

17. Quotation Approved
1.Quotation
Approved
Creation of RFQ
▪ In RFQ check the status that changed to Quotation Approved.

18. Create Purchase Order
1.Click
Purchase Order
2.Click Add
Creation of Purchase Order
▪ Click on Purchase Order then click on plus icon to create new item.

19. 1.Click type
2.Select type
3.Click Select
Icon
Creation of Purchase Order
▪ Click on PO type then select type from opened window then click on select icon.

20. 1.Enter PO No, Name
2.Select PO Date,
Valid Date
Creation of Purchase Order
▪ Enter PO number, PO name and Select PO Date and Time.

21. 1.Click
Part
2.Select Part
3.Click
Select Icon
Creation of Purchase Order
▪ Click on Part then select Part from search dialog then click on select icon.

22. 1.Enter PO
Rate, Qty
4.Enter Amt2. Select
UOM
3.Select
GST Rate
5.Select
GST Rate
6.Total Qty
Creation of Purchase Order
▪ Enter the PO Rate, Qty and select UOM then select GST Rate the Amount get Calculated.
▪ Enter the transportation Amt and select GST Rate the Total Gross Amt get Calculated.

23. 1.Select Vendor,
Trans if Out of State
2.IGST
Amt
Creation of Purchase Order
▪ Select if Vendor/Transporter is out of state then IGST Amt get Calculated.

24. ▪ Click Additional Item then click Add .
Creation of Purchase Order
1.Click
2.Click Add
Add Additional Item

25. ▪ Select item from search dialog then Click Select Icon.
Creation of Purchase Order
1.Select item
2.Click Select
Icon

26. ▪ Enter PO Rate, Qty then Amt get Calculated.
Creation of Purchase Order
▪ Select GST Rate then CGST, SGST, Gross Amt get Calculated.
1.Enter Rate
2.Enter Qty
4.Select GST Rate
5.Calculated
Amt
6.Total Gross
Amt Cal
3.Cal Amt

27. Creation of Purchase Order
▪ If Vendor/Transporter is out of state then select and then IGST Amt get Calculated.
1.Select Vendor,
Trans if Out of State
2.IGST Amt Cal

28. ▪ Click Advance then Click Add.
Creation of Purchase Order
1.Click
2.Click Add
Add Advance

29. ▪ Select Advance Date, Amt, Tax Paid.
Creation of Purchase Order
▪ Advance Amt get Calculated.
3.Select
1.Select date
2.Select Amt
4. Amt Calculated from enter advance in Advance tab

30. ▪ Click on save then click on Close icon.
Creation of Purchase Order
1.Click Save
Icon
Save Purchase Order

31. Create PO Report
1.Click
2.Click PO
Report
Creation of Purchase Order
▪ Click on report then click on PO report.

32. Creation of Purchase Order

33. Create Purchase Invoice
1.Click
Purchase
Invoice
2.Click Add
Creation of Purchase Invoice
▪ Click on Purchase Invoice then click on plus icon to create new item.

34. 4.Select Vendor
1.Enter
Vendor No
2.Select
Date
3.Select Comp
Details
Creation of Purchase Invoice
▪ Enter Vendor no and Select Date, Details and Vendor.

35. 1.Click
Items
2.Click
Add
Creation of Purchase Invoice
▪ Click Items then click on add to add Item.
Add Items

36. 5.Select GST Rate
7.Gross Total Cal
6.Amt get
Added
Creation of Purchase Invoice
1.Select Part
3.Enter Qty
4.Rate filled from select PO, Amt Calculated after Enter Qty
2.Select PO
▪ Select Part, PO then Enter Qty then Amt get calculated.
▪ Select GST Rate then Total Amt & Gross Total get calculated.

37. 1.Click Save
& Close Icon
Creation of Purchase Invoice
▪ Click on save then click on close icon.
Save Purchase Order

38. Create GRN
1.Click
GRN
2.Click Add
Creation of GRN
▪ Click on GRN then click on plus icon to create new item.

39. 1.Click
Type
2.Select type
3.Click
Select Icon
Creation of GRN
▪ Click on type then select type from opened window then click on select icon.

40. 1.Enter
Invoice
No
2.Select Comp.
Detail, Suppliers
3. Select Part
6. Enter Qty
5.Item Rate
Calculated
4. Select PO
Creation of GRN
▪ Enter Invoice No & Select Company & Suppliers Details, Part, PO then Item rate get calculated.
▪ Enter Qty & select GST rate then Gross total get calculated.
7.Select
GST Rate
8.Total Cal

41. 1.Click on Save
Icon
Creation of GRN
▪ Click on save icon
Save GRN

42. Create GRN Report
1.Click
2.Click GRN
Report
Creation of GRN
▪ Click on report then click on GRN report.

43. GRN Report
Creation of GRN

44. GRN Detail Report
1.Click
2.Click GRN
Detail Report
Creation of GRN
▪ Click on report then click on GRN Detail report.

45. 1.Select date
3.Click Run Report
2.Select vendor
Creation of GRN
▪ Select Dates and Vendor then click on run report.

46. GRN Details Report
Creation of GRN

47. Material Stock Updated
1.Available
Qty
Creation of Stock
▪ Open Item from store and check the total available Qty.