PURCHASING MTM
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Purchasing is the second important step after planning a menu to ensure an effective restaurant operation. The objectives of purchasing are to maintain adequate supplies, minimize investments, run a smooth operation, and maximize quality. The key steps in the purchasing process are accurately describing needs, selecting suppliers, determining price and terms, issuing purchase orders, expediting and receiving orders, paying invoices, and maintaining records. Negotiation is an important method for determining price that requires planning and establishing ground rules. The best buy considers both technical factors like quality and usability as well as procurement factors like price, delivery times, and lead times. For a purchase to be legally binding it requires identifiable parties, a legal purpose, an offer and acceptance, and consideration
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Project procurement management PMBOK Sixth Edition
Project Procurement Management involves processes to purchase or acquire products, services or results from outside the project team. It includes three main processes: Plan Procurements, Conduct Procurements, and Control Procurements. Plan Procurements involves documenting procurement decisions, specifying the approach, and identifying potential sellers. Conduct Procurements obtains seller responses, selects a seller, and awards a contract. Control Procurements manages procurement relationships, monitors contract performance, and makes changes as needed.
Faid daoud updated cv 19 july 2016
•Over 10 years of professional experience, as expert procurement professional, inventory controlling, and overseas operation.
•Participated in developing tender and contract policies according to Abu Dhabi procurement regulations 2008, Article NO.6 to improve business performance and cut cost.
•Involved in Re-engineering Procurement Process and Procedures.
•Manage multiple projects, and budget controlling.
•Suppliers sourcing & negotiation skills. Contracts performance evaluation & raw material planning.
•High potential communication and analytic skills.
Presentation James Ball
TE is looking to reduce costs for connectors. They will evaluate alternative suppliers through benchmarking and assessing key performance indicators. A make vs. buy analysis will determine whether to outsource assembly. Negotiations will focus on pricing arrangements, contractual agreements, and establishing specifications and service level agreements. TE will also explore streamlining operations through a lean approach.
How I can help your company
Ray Gralewski has experience in various industries including restaurants, manufacturing, purchasing, sales, marketing, customer service and management. He takes pride in his work and has excellent work ethic. He likes to cross train himself to become a valuable employee and has a strong can-do attitude. He has experience negotiating contracts, finding cost savings, increasing sales and accounts, and implementing training programs.
Strategic Sourcing
The document discusses strategic sourcing and ADMA-OPCO's plans to implement it. The goals of strategic sourcing are to increase customer satisfaction, improve internal service levels and product quality, and significantly reduce total costs through coordinated purchasing across the organization. ADMA-OPCO aims to leverage its buying power to obtain goods and services efficiently for end users. The document outlines the strategic sourcing process and opportunities for ADMA-OPCO to analyze spending, the supplier base, and develop a sourcing strategy to better meet its goals.
Mubarak Adma Proposal Rev.01 Ma
The document discusses strategic sourcing and ADMA-OPCO's plans to implement it. The goals of strategic sourcing are to increase customer satisfaction, improve internal service levels and product quality, and significantly reduce total costs through coordinated purchasing across the organization. ADMA-OPCO aims to leverage its buying power to obtain goods and services efficiently for end users. The document outlines the strategic sourcing process and opportunities for ADMA-OPCO to analyze spending, the supply base, develop a sourcing strategy, manage negotiations, award contracts, and implement the strategy.
CONTEMPORARY PROJECT MANAGEMENT, 4ETimothy J. KloppenborgVit.docx
CONTEMPORARY PROJECT MANAGEMENT, 4E
Timothy J. Kloppenborg
Vittal Anantatmula
Kathryn N. Wells
‹#›
Project Supply Chain Management
Chapter 13
‹#›
Chapter 13 Core Objectives:
Identify the role of supply chain management in project management and its importance for ensuring project success.
Describe how to plan, conduct, & control project procurements.
Chapter 13 Technical Objectives:
Describe the various formats for supply contracts and when each is appropriate.
Given a project situation, determine which activities, supplies, or services should be purchased; create bid documents; determine criteria you would use to select a seller; & determine which type of contract you would use.
Chapter 13 Behavioral Objectives:
Explain how to use the contemporary approach to project partnering and collaboration.
Super Absorbent Polymer Turf (SAPTURF)
“The SAPTURF project required a strong team. Successful commercialization of IP is a long shot, so room for project management error is slim. I realized I would need to compensate for lack of in-house resources. Lack of in-house resources is an advantage! I was free to look for the best resources…”
Chris Tetrault, owner and founder, SAPTURF
6
Introduction to Project Supply Chain Management
Inter-organizational purchasing-related issues supply chain management
A supply chain consists of all parties involved in fulfilling a customer request
Integrating SCM into PM can significantly enhance the effectiveness of project management
Introduction to Project Supply Chain Management
Integration of related functions to acquire needed products and services
Purchasing
Supply management
Procurement
Project Supply Chain Management
A system approach to managing flows of physical products, information, & funds from suppliers and producers, through resellers the project organization for creating customer satisfaction
SCM Components
Make-or-buy decision
Contract types
Collaboration and cooperation
System integration
Make-or-buy decisions – deciding whether to make something in-house or purchase it from a vendor
SCM Factors
The importance of SCM to general project management depends on a number of factors:
Value of outsourced products/services relative to value of the project
The timing of the work being purchased
Capability of the project team
Role of the outsourced work in the entire project
Number of suppliers required
Structure of the procurement supply chain
SCM Decisions
Distribution network configuration
Inventory control in supply chain
Logistics
Supply contracts
Distribution strategies
Supply chain integration & strategic partnering
Outsourcing & procurement strategies
Product design
Information technology & decision-support systems
Matching internal inadequacies with external experience
Project Procurement Management Processes
Plan Procurement Management
Conduct Procurements
Control Procurements
Plan Procurement Management
Plan for purchasing and acquisition
Complete most of pr.
What is a Company? Where Can I Make An Impact? כנס IIA ישראל 4.1.18
The document discusses procurement risk management and provides advice on identifying risks at various stages of the procurement process such as developing specifications, selecting suppliers, contract negotiations, and contract management. It identifies common risks like unclear needs analysis, biased specifications, security breaches, and failure to fulfill contract conditions. The document recommends actions to mitigate these risks such as using clear functional requirements, evaluating suppliers objectively, and ensuring good contract administration.
Recommended
Project procurement management PMBOK Sixth Edition
Project Procurement Management involves processes to purchase or acquire products, services or results from outside the project team. It includes three main processes: Plan Procurements, Conduct Procurements, and Control Procurements. Plan Procurements involves documenting procurement decisions, specifying the approach, and identifying potential sellers. Conduct Procurements obtains seller responses, selects a seller, and awards a contract. Control Procurements manages procurement relationships, monitors contract performance, and makes changes as needed.
Faid daoud updated cv 19 july 2016
•Over 10 years of professional experience, as expert procurement professional, inventory controlling, and overseas operation.
•Participated in developing tender and contract policies according to Abu Dhabi procurement regulations 2008, Article NO.6 to improve business performance and cut cost.
•Involved in Re-engineering Procurement Process and Procedures.
•Manage multiple projects, and budget controlling.
•Suppliers sourcing & negotiation skills. Contracts performance evaluation & raw material planning.
•High potential communication and analytic skills.
Presentation James Ball
TE is looking to reduce costs for connectors. They will evaluate alternative suppliers through benchmarking and assessing key performance indicators. A make vs. buy analysis will determine whether to outsource assembly. Negotiations will focus on pricing arrangements, contractual agreements, and establishing specifications and service level agreements. TE will also explore streamlining operations through a lean approach.
How I can help your company
Ray Gralewski has experience in various industries including restaurants, manufacturing, purchasing, sales, marketing, customer service and management. He takes pride in his work and has excellent work ethic. He likes to cross train himself to become a valuable employee and has a strong can-do attitude. He has experience negotiating contracts, finding cost savings, increasing sales and accounts, and implementing training programs.
Strategic Sourcing
The document discusses strategic sourcing and ADMA-OPCO's plans to implement it. The goals of strategic sourcing are to increase customer satisfaction, improve internal service levels and product quality, and significantly reduce total costs through coordinated purchasing across the organization. ADMA-OPCO aims to leverage its buying power to obtain goods and services efficiently for end users. The document outlines the strategic sourcing process and opportunities for ADMA-OPCO to analyze spending, the supplier base, and develop a sourcing strategy to better meet its goals.
Mubarak Adma Proposal Rev.01 Ma
The document discusses strategic sourcing and ADMA-OPCO's plans to implement it. The goals of strategic sourcing are to increase customer satisfaction, improve internal service levels and product quality, and significantly reduce total costs through coordinated purchasing across the organization. ADMA-OPCO aims to leverage its buying power to obtain goods and services efficiently for end users. The document outlines the strategic sourcing process and opportunities for ADMA-OPCO to analyze spending, the supply base, develop a sourcing strategy, manage negotiations, award contracts, and implement the strategy.
CONTEMPORARY PROJECT MANAGEMENT, 4ETimothy J. KloppenborgVit.docx
CONTEMPORARY PROJECT MANAGEMENT, 4E
Timothy J. Kloppenborg
Vittal Anantatmula
Kathryn N. Wells
‹#›
Project Supply Chain Management
Chapter 13
‹#›
Chapter 13 Core Objectives:
Identify the role of supply chain management in project management and its importance for ensuring project success.
Describe how to plan, conduct, & control project procurements.
Chapter 13 Technical Objectives:
Describe the various formats for supply contracts and when each is appropriate.
Given a project situation, determine which activities, supplies, or services should be purchased; create bid documents; determine criteria you would use to select a seller; & determine which type of contract you would use.
Chapter 13 Behavioral Objectives:
Explain how to use the contemporary approach to project partnering and collaboration.
Super Absorbent Polymer Turf (SAPTURF)
“The SAPTURF project required a strong team. Successful commercialization of IP is a long shot, so room for project management error is slim. I realized I would need to compensate for lack of in-house resources. Lack of in-house resources is an advantage! I was free to look for the best resources…”
Chris Tetrault, owner and founder, SAPTURF
6
Introduction to Project Supply Chain Management
Inter-organizational purchasing-related issues supply chain management
A supply chain consists of all parties involved in fulfilling a customer request
Integrating SCM into PM can significantly enhance the effectiveness of project management
Introduction to Project Supply Chain Management
Integration of related functions to acquire needed products and services
Purchasing
Supply management
Procurement
Project Supply Chain Management
A system approach to managing flows of physical products, information, & funds from suppliers and producers, through resellers the project organization for creating customer satisfaction
SCM Components
Make-or-buy decision
Contract types
Collaboration and cooperation
System integration
Make-or-buy decisions – deciding whether to make something in-house or purchase it from a vendor
SCM Factors
The importance of SCM to general project management depends on a number of factors:
Value of outsourced products/services relative to value of the project
The timing of the work being purchased
Capability of the project team
Role of the outsourced work in the entire project
Number of suppliers required
Structure of the procurement supply chain
SCM Decisions
Distribution network configuration
Inventory control in supply chain
Logistics
Supply contracts
Distribution strategies
Supply chain integration & strategic partnering
Outsourcing & procurement strategies
Product design
Information technology & decision-support systems
Matching internal inadequacies with external experience
Project Procurement Management Processes
Plan Procurement Management
Conduct Procurements
Control Procurements
Plan Procurement Management
Plan for purchasing and acquisition
Complete most of pr.
What is a Company? Where Can I Make An Impact? כנס IIA ישראל 4.1.18
The document discusses procurement risk management and provides advice on identifying risks at various stages of the procurement process such as developing specifications, selecting suppliers, contract negotiations, and contract management. It identifies common risks like unclear needs analysis, biased specifications, security breaches, and failure to fulfill contract conditions. The document recommends actions to mitigate these risks such as using clear functional requirements, evaluating suppliers objectively, and ensuring good contract administration.
Procurement Managementxxxxxxxxxxxxxxxxxxxxxx.pptx
This document discusses project procurement management. It defines procurement as acquiring products, services, or resources from outside a project team. The key processes of procurement management are planning, conducting, controlling, and closing procurements. Planning involves identifying needs that can be outsourced and determining contract types. Conducting includes seller selection, developing statements of work, and establishing selection criteria. Controlling ensures contractual requirements are met through change management and documentation. Closing confirms all work is complete and records are updated for future use. Tools like audits and records systems help optimize the procurement process.
Purchasing (Procurement) By Starodubtsevtendering
The document outlines the purchasing (procurement) process and keys to its success. It defines purchasing as acquiring equipment or services at the needed time and price while meeting quality standards. The process involves a technical assignment, request documentation sent to suppliers, and commercial negotiations between the customer and potential suppliers. It then details the contracting and execution phases, and lists various purchasing tools that can be used. Finally, it identifies having a strong initial technical requirement, adequate negotiation time, and an experienced team as important for a successful purchase.
Goods Procurement
The document discusses procurement of goods and provides guidance on developing specifications for procured goods. It notes that specifications should be clear, concise, and allow for fair competition. Key points include that specifications (1) define the required quality standards and technical requirements, (2) impact the procurement process and outcomes, and (3) should be written by experienced professionals in an active voice style using clear language, measurements, and descriptive elements like figures and tables.
Strategic Sourcing & E Procurement
The document discusses implementing lean six sigma principles and eProcurement/strategic sourcing in a heavy machinery industry's MRO environment. It outlines the implementation highlights, including a focus on change management over technology. Benefits achieved included reduced costs, improved compliance, and faster processing times. The strategic sourcing roadmap included spend analysis, supplier evaluation, contracting, and an eProcurement system to streamline the procure-to-pay process. Key success factors included cross-functional involvement, standardization, and benefits realization monitoring.
How I Can Help Your Company
Ray Gralewski has experience in purchasing, sales, marketing, customer service, and management across both the restaurant and manufacturing industries. He takes pride in his work and has a strong work ethic. Ray has skills in developing purchase orders, negotiating contracts, performing cost analysis, and establishing supplier relationships. Additionally, he has experience in customer service, sales and marketing activities like generating leads, providing quotations, and developing marketing strategies. Ray holds a Bachelor's degree in Business Management with an emphasis in Marketing and an Associate's degree in IT networking.
Request for Quotation (RFQ): Comprehensive Guide
A Request for Quotation (RFQ) is a formal document issued by organizations to invite suppliers to submit price quotations for specific products or services. This guide provides a thorough overview of the RFQ process, detailing the essential steps, key components, and best practices for successful execution. From defining clear requirements and evaluating supplier capabilities to comparing quotes and making informed decisions, this guide aims to equip procurement professionals with the knowledge to optimize their RFQ processes. Whether you're new to procurement or looking to refine your strategy, this comprehensive guide will help you achieve cost-effective and efficient sourcing outcomes.
Purchasing mangement - Puchasing Process - Make Or Buy Decisions - Supplier S...
Purchasing department in any organization assist with the identification, selection and acquisition of required materials and services.
Accomplish this as economically as possible, within acceptable standards of quality and service.
“Purchasing profession can be defined as the act of obtaining merchandise; equipment; raw materials; services; or maintenance, repair and operating (MRO) supplies in exchange for money or its equivalent”.
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purchasing and contracting for projects
The document summarizes the key steps in a typical purchase cycle for projects:
1) Project engineers specify requirements and identify potential vendors.
2) Buyers send tender requests to shortlisted vendors detailing requirements.
3) Vendors submit bids in response to the tender which are evaluated.
4) The preferred vendor is selected based on both technical and commercial evaluations and a purchase order is placed.
5) The purchasing process is then monitored to ensure timely delivery of goods that meet specifications.
Procurement Process _gb.ppt
This document provides an overview of SAP MM purchasing training at level 2. It covers creating and managing purchase requisitions, requests for quotation, purchase orders, and outline agreements. The document defines key purchasing terms, describes the purchasing process and integration with other SAP modules. It also outlines standard menu options and explains the structure and types of common purchasing documents.
Procurement documentation & processes
This document discusses procurement documentation and processes. It begins with objectives of understanding procurement concepts, documentation, and management approaches. Key terms are defined, including purchase requisition forms, purchase orders, quotes, and pre-approved suppliers. The evolution of procurement from purchasing to strategic partner is described. Types of procurement include direct and indirect. Documentation checklists and the five P's of effective procurement management are outlined. Improving approaches include networking, continuous learning, and measuring performance. The conclusion emphasizes efficient procurement as a strategic tool.
PROCUREMENT & CONTRACT MANAGEMENT.pptx
The document discusses procurement and contract management. It begins by defining procurement as acquiring goods or services from outside sources. It then discusses defining contracts, contract management processes, and the key stages of contract management including planning, solicitation, selection, administration, and closure. The objectives of contract management are ensuring the product or service is delivered on time, at the agreed price and quality standards. The document provides details on each stage of the contract management process.
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The document discusses various costs that should be considered when analyzing the total cost of ownership for a purchased item. It identifies categories of costs such as acquisition, maintenance, repairs, returns, customs duties, and transportation. It also discusses different types of pricing discounts commonly offered by suppliers, such as cash discounts, trade discounts, quantity discounts, and cumulative volume discounts. Finally, it notes that many aspects of a purchase agreement are subject to negotiation, including quality, price, payment terms, transportation, and supply arrangements.
Procurement ManagementImportance of Project Procurem
Procurement Management
Importance of Project Procurement Management
Procurement means acquiring goods and/or services from an outside source
Other terms include purchasing and outsourcing
Debates on Outsourcing
Some companies, such as Wal-Mart, prefer to do no outsourcing at all, while others do a lot of outsourcing.
GM recently announced plans to switch from outsourcing 90% of IT service to only 10%
Most organizations do some form of outsourcing to meet their IT needs and spend most money within their own country
Why Outsource?
To access skills and technologies
To reduce both fixed and recurrent costs
To allow the client organization to focus on its core business
To provide flexibility
To increase accountability
PM Network – Risks of Outsourcing
Boeing’s Dreamliner
Following suit and not minding risks
Vendor Issues
Misunderstanding
Information Exchange
Schedule Overruns
PM Network – The More the Merrier
More providers, more problems
Differing methodologies and tools
Service and Operating Level Agreements
Find a balance that works for the organization
Contracts
A contract is a mutually binding agreement that obligates the seller to provide the specified products or services and obligates the buyer to pay for them
Contracts can clarify responsibilities and sharpen focus on key deliverables of a project
Because contracts are legally binding, there is more accountability for delivering the work as stated in the contract
Project Procurement Management Processes
Project procurement management: Acquiring goods and services for a project from outside the performing organization
Processes include:
Planning procurement management
Conducting procurements
Controlling procurements
Closing procurements
Planning Procurement Management
Identifying which project needs can best be met by using products or services outside the organization
Types of Contracts:
Fixed Price (or lump sum)
Cost Reimbursable
Time and Material
Unit Price
Point of Total Assumption
The Point of Total Assumption (PTA) is the cost at which the contractor assumes total responsibility for each additional dollar of contract cost
Contractors do not want to reach the point of total assumption, because it hurts them financially, so they have an incentive to prevent cost overruns
The PTA is calculated with the following formula:
PTA = (ceiling price – target price)/government share + target cost
Cost Reimbursable Contracts
Cost plus incentive fee (CPIF
Cost plus fixed fee (CPFF)
Cost plus percentage of costs (CPPC)
Contract Clauses
Contracts should include specific clauses to take into account issues unique to the project
Can require various educational or work experience for different pay rights
Often includes:
Termination clause
Limitation of liability clause
Tools and Techniques for Planning Purchases and Acquisitions
Expert judgment
Market research
Make-or-buy analysis: General management technique ...
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This document discusses the four main processes involved in project procurement management: plan procurement, conduct procurement, administer procurement, and close procurement.
It provides details on the inputs, tools and techniques, and outputs for each process. For plan procurement, it describes making make-or-buy decisions and developing procurement documents. Conduct procurement involves selecting sellers and awarding contracts. Administer procurement is managing contract performance through inspections, payments, and change requests. Close procurement completes each project procurement.
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Purchasing management
Purchasing Management
Principles of Purchasing Management OR (8 R'S)
Functions of Purchasing Management
Negotiating
Value Engineering
VALUE ANALYSIS
Receive Purchase Request
Supplier selection
Payment Authorization
Market research and Information
Selection of Source
Determination of Price and Availability
Follow Up
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Procurement Managementxxxxxxxxxxxxxxxxxxxxxx.pptx
This document discusses project procurement management. It defines procurement as acquiring products, services, or resources from outside a project team. The key processes of procurement management are planning, conducting, controlling, and closing procurements. Planning involves identifying needs that can be outsourced and determining contract types. Conducting includes seller selection, developing statements of work, and establishing selection criteria. Controlling ensures contractual requirements are met through change management and documentation. Closing confirms all work is complete and records are updated for future use. Tools like audits and records systems help optimize the procurement process.
Purchasing (Procurement) By Starodubtsevtendering
The document outlines the purchasing (procurement) process and keys to its success. It defines purchasing as acquiring equipment or services at the needed time and price while meeting quality standards. The process involves a technical assignment, request documentation sent to suppliers, and commercial negotiations between the customer and potential suppliers. It then details the contracting and execution phases, and lists various purchasing tools that can be used. Finally, it identifies having a strong initial technical requirement, adequate negotiation time, and an experienced team as important for a successful purchase.
Goods Procurement
The document discusses procurement of goods and provides guidance on developing specifications for procured goods. It notes that specifications should be clear, concise, and allow for fair competition. Key points include that specifications (1) define the required quality standards and technical requirements, (2) impact the procurement process and outcomes, and (3) should be written by experienced professionals in an active voice style using clear language, measurements, and descriptive elements like figures and tables.
Strategic Sourcing & E Procurement
The document discusses implementing lean six sigma principles and eProcurement/strategic sourcing in a heavy machinery industry's MRO environment. It outlines the implementation highlights, including a focus on change management over technology. Benefits achieved included reduced costs, improved compliance, and faster processing times. The strategic sourcing roadmap included spend analysis, supplier evaluation, contracting, and an eProcurement system to streamline the procure-to-pay process. Key success factors included cross-functional involvement, standardization, and benefits realization monitoring.
How I Can Help Your Company
Ray Gralewski has experience in purchasing, sales, marketing, customer service, and management across both the restaurant and manufacturing industries. He takes pride in his work and has a strong work ethic. Ray has skills in developing purchase orders, negotiating contracts, performing cost analysis, and establishing supplier relationships. Additionally, he has experience in customer service, sales and marketing activities like generating leads, providing quotations, and developing marketing strategies. Ray holds a Bachelor's degree in Business Management with an emphasis in Marketing and an Associate's degree in IT networking.
Request for Quotation (RFQ): Comprehensive Guide
A Request for Quotation (RFQ) is a formal document issued by organizations to invite suppliers to submit price quotations for specific products or services. This guide provides a thorough overview of the RFQ process, detailing the essential steps, key components, and best practices for successful execution. From defining clear requirements and evaluating supplier capabilities to comparing quotes and making informed decisions, this guide aims to equip procurement professionals with the knowledge to optimize their RFQ processes. Whether you're new to procurement or looking to refine your strategy, this comprehensive guide will help you achieve cost-effective and efficient sourcing outcomes.
Purchasing mangement - Puchasing Process - Make Or Buy Decisions - Supplier S...
Purchasing department in any organization assist with the identification, selection and acquisition of required materials and services.
Accomplish this as economically as possible, within acceptable standards of quality and service.
“Purchasing profession can be defined as the act of obtaining merchandise; equipment; raw materials; services; or maintenance, repair and operating (MRO) supplies in exchange for money or its equivalent”.
Sourcing & SRM
Un travail effectué par Soufiane AL KHATIRI et Fadel IDBRAIM, Option "Manager de Plateformes Offshoring" sur le Sourcing et le Supplier Relationship Management (Logistique)
Sourcing & SRM
Présentation sur le sourcing et le supplier relationship management (Logistique) réalisée par Soufiane AL KHATIRI et Fadel IDBRAIM (Managers de Plateformes Offshoring à l'ENCG Settat)
purchasing and contracting for projects
The document summarizes the key steps in a typical purchase cycle for projects:
1) Project engineers specify requirements and identify potential vendors.
2) Buyers send tender requests to shortlisted vendors detailing requirements.
3) Vendors submit bids in response to the tender which are evaluated.
4) The preferred vendor is selected based on both technical and commercial evaluations and a purchase order is placed.
5) The purchasing process is then monitored to ensure timely delivery of goods that meet specifications.
Procurement Process _gb.ppt
This document provides an overview of SAP MM purchasing training at level 2. It covers creating and managing purchase requisitions, requests for quotation, purchase orders, and outline agreements. The document defines key purchasing terms, describes the purchasing process and integration with other SAP modules. It also outlines standard menu options and explains the structure and types of common purchasing documents.
Procurement documentation & processes
This document discusses procurement documentation and processes. It begins with objectives of understanding procurement concepts, documentation, and management approaches. Key terms are defined, including purchase requisition forms, purchase orders, quotes, and pre-approved suppliers. The evolution of procurement from purchasing to strategic partner is described. Types of procurement include direct and indirect. Documentation checklists and the five P's of effective procurement management are outlined. Improving approaches include networking, continuous learning, and measuring performance. The conclusion emphasizes efficient procurement as a strategic tool.
PROCUREMENT & CONTRACT MANAGEMENT.pptx
The document discusses procurement and contract management. It begins by defining procurement as acquiring goods or services from outside sources. It then discusses defining contracts, contract management processes, and the key stages of contract management including planning, solicitation, selection, administration, and closure. The objectives of contract management are ensuring the product or service is delivered on time, at the agreed price and quality standards. The document provides details on each stage of the contract management process.
Cost Management
The document discusses various costs that should be considered when analyzing the total cost of ownership for a purchased item. It identifies categories of costs such as acquisition, maintenance, repairs, returns, customs duties, and transportation. It also discusses different types of pricing discounts commonly offered by suppliers, such as cash discounts, trade discounts, quantity discounts, and cumulative volume discounts. Finally, it notes that many aspects of a purchase agreement are subject to negotiation, including quality, price, payment terms, transportation, and supply arrangements.
Procurement ManagementImportance of Project Procurem
Procurement Management
Importance of Project Procurement Management
Procurement means acquiring goods and/or services from an outside source
Other terms include purchasing and outsourcing
Debates on Outsourcing
Some companies, such as Wal-Mart, prefer to do no outsourcing at all, while others do a lot of outsourcing.
GM recently announced plans to switch from outsourcing 90% of IT service to only 10%
Most organizations do some form of outsourcing to meet their IT needs and spend most money within their own country
Why Outsource?
To access skills and technologies
To reduce both fixed and recurrent costs
To allow the client organization to focus on its core business
To provide flexibility
To increase accountability
PM Network – Risks of Outsourcing
Boeing’s Dreamliner
Following suit and not minding risks
Vendor Issues
Misunderstanding
Information Exchange
Schedule Overruns
PM Network – The More the Merrier
More providers, more problems
Differing methodologies and tools
Service and Operating Level Agreements
Find a balance that works for the organization
Contracts
A contract is a mutually binding agreement that obligates the seller to provide the specified products or services and obligates the buyer to pay for them
Contracts can clarify responsibilities and sharpen focus on key deliverables of a project
Because contracts are legally binding, there is more accountability for delivering the work as stated in the contract
Project Procurement Management Processes
Project procurement management: Acquiring goods and services for a project from outside the performing organization
Processes include:
Planning procurement management
Conducting procurements
Controlling procurements
Closing procurements
Planning Procurement Management
Identifying which project needs can best be met by using products or services outside the organization
Types of Contracts:
Fixed Price (or lump sum)
Cost Reimbursable
Time and Material
Unit Price
Point of Total Assumption
The Point of Total Assumption (PTA) is the cost at which the contractor assumes total responsibility for each additional dollar of contract cost
Contractors do not want to reach the point of total assumption, because it hurts them financially, so they have an incentive to prevent cost overruns
The PTA is calculated with the following formula:
PTA = (ceiling price – target price)/government share + target cost
Cost Reimbursable Contracts
Cost plus incentive fee (CPIF
Cost plus fixed fee (CPFF)
Cost plus percentage of costs (CPPC)
Contract Clauses
Contracts should include specific clauses to take into account issues unique to the project
Can require various educational or work experience for different pay rights
Often includes:
Termination clause
Limitation of liability clause
Tools and Techniques for Planning Purchases and Acquisitions
Expert judgment
Market research
Make-or-buy analysis: General management technique ...
Procurement management
This document discusses the four main processes involved in project procurement management: plan procurement, conduct procurement, administer procurement, and close procurement.
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Purchasing management
Purchasing Management
Principles of Purchasing Management OR (8 R'S)
Functions of Purchasing Management
Negotiating
Value Engineering
VALUE ANALYSIS
Receive Purchase Request
Supplier selection
Payment Authorization
Market research and Information
Selection of Source
Determination of Price and Availability
Follow Up
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PURCHASING MTM
- 1. PURCHASING
- 2. INTRODUCTON Purchasing is the second important step for a complete operation. once the planning of menu is over, we concreate on purchasing so that the following steps to be verified for an effective opeartion.
- 3. OBJECTIVES Maintain adequete supplies Minimise investments To run a smooth operation Maximise quality
- 4. Accurate description of desired commodity or service Selection of possible sources of supply –Thomas Register Determination of price and terms Preparation of purchase order Follow-up or expediting Receipt and inspection of goods Clearing the invoice and payment •Maintenance of records StepsinPurchasingProcess
- 5. DescriptionofProductorservices Description by brand “or equal” Description by specification Specification by physical or chemical characteristics Specification by material & method of manufacture Specification by performance or function Description by engineering drawing
- 6. Use of quotations and competitive bidding Firm bidding Determination of most advantageous bid Collusive bidding The problem of identical prices Negotiation Provision for price changes Discounts Contract cancellation DeterminatonofPriceandTerms
- 7. NegotiationasaMethodofPrice Determination Framework for planning and preparing for negotiation Ground rules for successful negatiiation
- 8. BestBuy The best buy is the best combination of technical and procurement factors. Technical Factors Procurement Factors Useful Materials of Construction Design Price Delivery Lead time
- 9. LegalAspectofPurchasing Four Factors of a Valid Contract Component parties Legal subject matter or purpose An offer an acceptance Consideration
- 10. THANKYOU!