Formal project in Punjab govt. drug testing laboratory for establishment of system that should be capable of tracing back inventory, assets, suppliers and chemical issued and recieved

1. Presenter: Muhammad Talha

2. Project
To create a system that can Record and Manage
DTL Store Inventory
Chemicals, stationary, General items, Furniture, Equipment,
Accessory
DTL Assets Record
Furniture, Equipment, Accessory
DTL Employees Record
DTL vendors Record
And to traces back the Complete information whenever it is
required by the Authorities.

3. Microsoft Access
• Generate Self Required Queries for whatever information is
required.
• Generate Presentable Reports for Top-Level Management.
• Create Relationships among several different tables (RDBMS)
• Manage huge amount of Database.
• Improved Database Security.
• User friendly
• Strict Rules on Database Entry.
• Create Cloud based Forms to Enter Required Database only, by
selected employees, under strict rules and conditions.
• Work on cloud + intranets.

4. Prerequisite
Primary key:
unique key, Assigned to only single entity, no replication
Foreign key:
Primary key of one table used in another table to create
relationship
E.g. one parent to many children's.

5. Parent Primary
key
Parent name
1 Mr. Ali
2 Mr. Jehanzaib
3 Mr. Umair
4
5
6
Child Primary
key
Child name Parent Primary key
1 Samar 1
2 Aliya 2
3 Kanza 1
4 Ahmad 1
5 Bilal 3
6 Abdullah 2
7 Amir 1
8 Asad 3
9 Usama 3
10 Kirran 2

6. Work break down structure

9. Tables involved
Procurement Table:
Record the information about arrival of Items in
store
Record table:
Record the information about Quantity and Reorder levels, to
ensure steady availability
IOT (Inter office transaction):
Record the complete information about transfer of item from
store to concerned Lab/Location.

10. Information

11. IOT Procurement Table Record Table
IOT Primary key Procurement Primary key Record Primary key
Item name Item/ Chemical Name Item/ Chemical Name
Date Batch # stock level (To be stored)
Location (Foreign key from Lab record) S/N Reorder Level
Category (F, S, G, C, A, E) Model Available Stock
Procurement ID (A, G, C, E, G, S, F) Record foreign key
Units cost Status
Total cost Location of Placement in store
Expiry Date Unit Price
Units Received
Total Price
Expiry Date (LIFO, FIFO)
Order Purchase #
Order Purchase Date
Delivery challan #
Delivery Challan Date
Manufacturer
Supplier

12. Types of Queries

13. Types of Queries
• How much a particular Item has been procured during the last Week,
month, or year?
• How much a particular item is available in current stock?
• How much stock is been expired or is about to expire? How many
items should be reorder, in order to maintain on time availability?
• How much DTL has paid to procure a particular item during the last
week, month, year?
• Requiring a complete information about a particular item.

14. Types of Queries (cont.)
• How much a particular lab has ordered a particular item during the
last week, month, or year?
• What is the consumption level of a particular Lab?
• How much a particular lab costs for a year, month, week, day? in
regards of Chemical, accessory, furniture, stationary, glass ware,
general items, equipment?
• What are trends of ordering?
• What are the expiry dates of items issued to Lab/ rooms.

15. Labeling Procedure

16. Arrival
Procurement ID
Labeling

17. Equipment
Name:
Batch no: Manufacturer:
Model no: Serial no:
Equipment ID:

18. Furniture
ACC-DTLHR-1
FUR-DTLHR-1
Accessory

19. Process of Requesting an item

20. Goods Issuance
STORE MANAGER
Check Chemical in
tblChemicalRecord
Recording
- In IOT
- Print Report
-Receiving Signature on
IOT form lab in charge.
-Lab in charge will keep a
copy of Report
-one copy will remain
with Store Manager

22. Lab/ Room Asset
Lab room assets:
Record of current Furniture, Accessory, equipment
currently prevailing in Lab/ Rooms. Their calibration, prevention,
service maintenance dates.
Tables involved:
Calibration, prevention, service maintenance records
Furniture, Accessory, equipment Record

23. Accessory Equipment , Furniture Calibration, prevention,
service maintenance
records
Accessory ID Primary key Equipment/ Furniture ID Primary Key Primary key
ACCESSORY PROCUREMENT ID (LABEL) EQUIPMENT PROCUREMENT ID (LABEL) Equipment ID (foreign key)
Accessory Name Primary key Last Calibration Date
Equipment ID (Foreign key ) UNITS Next Calibration date
UNITS Equipment Name Calibration Service Provider
Model Model Preventive Maintenance
Date
Location (foreign key from Lab
record)
Location/ Lab # (foreign key from Lab record) Service Maintenance Date
Functional Status (F/N/Stock) Functional Status (F/N)
Product Sr # Product Sr #
Supplier (Supplier ID foreign key) Supplier (Supplier ID foreign key)

24. Types of Queries

25. Types of Queries
• Name of equipment's that are currently present in a particular lab ?
• Detail of any asset needed.
• What are their prices ?
• How many items are functioning and how many are not?
• Name of items who’s Next calibration dates are about to arrive?
• Accessories Details that are linked to one Equipment?
• Calibration, Service, Preventive maintenance dates information?