The document outlines the key aspects of a permit to work (PTW) system, including: 1) The PTW system controls and executes potentially hazardous jobs through a formal written process and serves as communication between departments on job safety. 2) Permit issuers and receivers must be trained and authorized based on their experience and knowledge of job hazards. They are responsible for providing a safe work environment. 3) The roles and responsibilities of issuers, receivers, safety officers, and management are defined to ensure jobs are properly planned, hazards are identified, and safety is maintained and overseen.

1. Permit to Work

2. • Work Permit: Permit to work (PTW) system is a formal written system used to
control and execute certain types of jobs safely, which are identified as potentially
hazardous. It is also a means of communication between different departments,
supervisors, operators, agencies etc. The Work Permit also serves as an official
record of those established conditions as agreed upon by the issuer and receiver of
the permit.

3. • Permit Issuer: The Permit Issuer is a company employee with relevant job
experience and authorized based on his/her knowledge of the hazards and safety
requirements for the equipment and process. He shall be trained in Work Permit
processes and shall be responsible to provide safe work environment to issuer.
• Permit Receiver: Permit receiver is either a company employee or a contractor
employee with relevant job experience and authorized based on his/her knowledge
of the hazards and safety requirements for the job and process. He shall be trained
in Work Permit processes and shall be responsible to ensure safety of the workers
performing the job.

4. • Charged network: Any equipment, pipeline, system with gas/electricity or any other
chemical content within it. Even if network is charged for trial purpose it will be
considered charged network.
• General Shift: Time between and including IST 09:30 AM to 06.30 PM
• Odd hours: Any time other than general shift, any job planned during public holidays
• Pre-Start up Safety Review: It is the process to ensure that facility is safe to start. It is to
be carried out by team using check sheet before any new commissioning /major
shutdown.
• Job Safety Analysis: A job safety analysis (JSA) is a technique that focuses on job tasks
to identify hazards before they Occur.

5. RICA MATRIX
• R- Responsible
• A- Accountable
• C- Consultant
• I- Informed

6. Major
Process/Area
Sub
Process/Area
Activity details R A C I
PTW
Procedure
PTW role
Authorization charged
network (steel pipeline)
PTW issuer/receiver authorization for
charged network(steel pipeline)
GA head Region Head Site HSE
Team
Business
HSE
Head
PTW
Procedure
PTW role
Authorization
uncharged network
PTW issuer/receiver authorization for
projects e jobs other than on charged
network(steel pipeline)
Dept/Function head GA head Site HSE
Team
Business HSE
PTW
Procedure
PTW
Procedure
PTW issue, renewal, transfer
8 suspension.
Circle Head/
Dept Head
Function head/
Engineer In
charge/lOAGPL
employee
GA Head Site HSE
Team
Business
HSE
Head
PTW
Procedure
PTW Procedure JSA approval Permit
issuer/Receiver/ Site
HSE
GA Head Business
HSE
Head
Business
HSE
Head
PTW
Procedure
Training PTW training validation. Refresher
training. Revalidation
Site HSE Team Business
HSE
Head
Group OHS GA Head
PTW
Procedure
Management Review Procedure annual renewal Site HSE Team Business
HSE
Head
Group OHS GA Head
PTW
Procedure
e consequences Take disciplinary action as per
procedure
HR Dept. HR Head Business
HSE
Head
Region Head

7. Procedure-
• Applicability-Valid Permit-To-Work (PTW) and approved Job Safety Analysis (JSA) shall be taken
for all jobs other than approved exception list.
• No person is authorized to start the non-operational, maintenance, inspection, modification or
servicing work or any project work at IOAGPL site without valid PTW.
• Separate work permit is required for working on two different systems, two different locations
(though same contractor), two different contractors and two different departments.
• For MS/PE laying projects & for domestic connections job issuer shall define scope of permit
considering the area easily manageable by receiver.
• PTW Should become null and void in case of emergency (Other than Mock drill) or any incident.
PTW
Annexure-5.pdf Activities included and excluded for PTW

10. Job Safety Analysis (JSA) format JSA

11. AUTHORITY AND RESPONSIBILITY:
• Responsibility of Permit Issuer:
• The Permit Issuer shall be responsible to review the information provided by receiver and amend it
if required.
• The Permit Issuer shall be responsible for the following:
• Confirm that all hazards associated with the job have been identified, assessed, managed and all
relevant parties have provided their inputs and agree with the precautions.
• Ensure that the PTW contains scope of the job and the documented controls mentioned are
adequate to ensure that the job can be completed safely.
• Ensure that all necessary supporting PTWs / Certificates / Checklist / JSA / drawings are attached
or referred to in the PTW.
• Ensure that the Permit receiver knows the exact location and scope of the job, all the hazards that
may be present and all the precautions and controls that must be taken and maintained during
execution of the job.

12. • Confirm that all operational preparations, including process clearance and isolations, de-energizing and
de-pressurizing have been completed. Lock out and Tag out (LOTO) shall be performed and isolation
shall be physically verified (Try-out).
• Confirm that excavation clearance is taken prior starting any excavation, such clearance can be taken for
complete job at any given location (i.e. no separate Clearance for each manual boring/pit for identified
length at given location)
• Confirm that the job site is safe for the job to proceed.
• Specify on the PTW any additional precautions that need to be taken during the job.
• Identify any conflicts between the proposed job and other jobs in the area, and if necessary, cross-
reference necessary controls in all such PTWs.
• Know the status of the job at all times till its completion.
• Inform all persons who may be affected by the job

13. Responsibility of Permit Receiver:
• The Permit Receiver shall be responsible for commencing and completing the authorized job while fully
complying with all the requirements as mentioned in PTW 8 JSA. His / Her responsibilities include the
following:
• Know and understand the potential hazards involved in the job.
• Know and understand how the hazards are controlled.
• Know the right kind of tools e tackles, PPEs required for the job 8 ensure its correct use and compliance
thereof
• Know the emergency situations likely to occur in the job / area and actions to be taken including evacuating
the area.
• Deliver the Tool-Box-Talk (TBT) to the workers involved prior to commence the job and record the same.
• Communicate all the hazards listed in the approved JSA to all the workers during tool box talk.

14. • Communicate all the hazards listed in the approved JSA to all the workers during tool box talk.
• Fill the all required details provided in the PTW as applicable for receiver Provide the true details
in the permit.
• Verify all the safety check points and mention additional measures in the PTW.
• Ensure all the safety measures listed in the PTW e JSA are in place throughout the job.
• Verify LOTO prior to start work wherever identified in PTW
• Continuously remain present at the site.
• Stop the work in case of abnormal condition and inform concern incharge/issuer.

15. Responsibility of Safety officer/site safety team:
• Review & Approve JSA submitted addressing any hazard/control missed during JSA preparation.
Site HSE Head can authorize site HSE team for JSA approval If require demand site photographs,
visit site prior JSA approval.
• Perform surprise visit at any job site to check PTW audit compliance
• Immediately bring PTW non compliances to the notice of PTW issuer
• For PTW violations with fatality potential jobs to be stopped immediately.
• Organize/provide permit to work, JSA e critical procedure training.
• Maintain training records
• Contractor Safety officers shall carry out Permit to work audit e share gaps with contractor in
charge for improving PTW compliance

16. Responsibility of GA Head:
• Review e approve authorization for issuer/receiver roles based on HSE training records
• Establish accountability for PTW roles
• Conduct periodic surprise PTW audits to check compliance to the procedure
• In case of any deviation with respect to the PTW procedure same shall be approved by GA Head
taking Region Head e Business HSE Head into consultation. Deviation format Annexure 6 to be
filled for such deviations For charged network (Steel pipeline network) play the role of issuer
as per procedure. In case of non-availability authorize any subordinate in consultation with
Region Head e Business HSE Head.
• Ensure adequate resources are available to follow permit to work procedure (i.e. sufficient
number of trained issuer/receiver/supervisors, required tools e tackles e any other resources).