This document provides instructions for creating a presentation in Microsoft PowerPoint 2010. It includes steps to add a date, create new slides, use SmartArt, change slide design and master, insert pictures, charts, videos, movies, apply transition effects and animation, insert audio, set up an automatic slide show, and share the presentation online. The instructions span 30 pages and provide details on key PowerPoint functions for developing and enhancing a digital presentation.

1. Problem Solving Session 7
Presentation Tool
MS PowerPoint 2010
Page 1

2. Today’s tasks
• Try out MS PowerPoint 2010 to create a draft
presentation for your project
• Share your ppt on slideshare.net
Page 2

3. Add a date
• Start a new PowerPoint file
• Put down the project topic, name and student ID in slide 1
• Add a date to the first slide (in the subtitle area)
– Click the Date & Time button under the Insert tab
– Choose Update automatically in the pop up window
Page 3

4. Create a new slide
• Use the New Slide button under the Home tab to
create new slides
• You can also use the
Layout button to change
the layout of the slide
Page 4

5. SmartArt
• Use SmartArt to create a flow chart to introduce the content
of the presentation
– Click the SmartArt button
under the Insert tab
– Use the Continuous Block Process layout in the Process
group
Page 5

6. SmartArt
– Fill in the appropriate content text into the SmartArt box
– You can press Enter to add more bullets
Page 6

7. Sample contents
• You may copy the sample PowerPoint slides from
source_ppt.pptx and paste them to your
PowerPoint file
Page 7

8. Slide Design
• Change the Slide Design and Color Scheme under the
Design tab
Change the color scheme
Select a design
Page 8

9. Slide Master
• Changes in the Slide Master will affect ALL slides in the file
• If we want to add an image to ALL pages, we can add it in the
Slide Master
• Choose the View tab
• Then click the Slide Master button in the Master Views group
Page 9

10. Insert a picture on a master slide
• Don’t close the Slide Master
Group
• Choose the Insert tab
• Click the Picture button
• Choose a picture and move it
to where you want
• You may dim the picture by
right-clicking on the picture
and choose Format Picture.
Page 10

11. Insert a picture on a master slide
• Select Picture Color group, and
choose Washout effect under Recolor
• You may also adjust the brightness
and contrast if you want
• Close the Master View under the
Slide Master group when you finish
editing the master slide
Page 11

12. Complete the sample slides contents
• Add another SmartArt object to slide 6
• Use the layout Horizontal Bullet List under List group
• The data can be found from the file source_table.docx
Page 12

13. Complete the sample slides contents
• Copy the tables from the file source_table.docx and
paste them to slides 7 and 8
• You can change the Table Styles under the Design tab
Change the Table Styles on
specific rows/columns
Change the Table Styles
Page 13

14. Insert Chart from Excel
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Choose the Insert tab
Click the Object button
Choose Create from file
Browse for the Excel file that contains the chart
– You may find some sample charts in sample-PSS6.xlsx
• DO NOT check the Link option
• If the desired chart is not shown,
double click on the chart
and choose for another worksheet
that contains the desired chart
Page 14

15. Embed a YouTube Video Clip (1)
• Open the video link
http://www.youtube.com/watch?v=eob532iEpqk
• Click the Share link
• Then click the Embed button
• Check the boxes for
– Enable privacyenhanced mode and
– Use old embed code
• Copy the code
Page 15

16. Embed a YouTube Video Clip (2)
• Go to the slide, choose the Insert tab
• Select the Video button, and choose
Video from Web Site
• Paste the code into the box of the pop-up window
• Change the embed code
highlighted below before
clicking the Insert button.
<object width="480" height="360"><param name="movie" value="http://www.youtubenocookie.com/v/eob532iEpqk?hl=en_US&amp;version=2&amp;rel=0"></param><param
name="allowFullScreen" value="true"></param><param name="allowscriptaccess"
value="always"></param><embed src="http://www.youtubenocookie.com/v/eob532iEpqk?hl=en_US&amp;version=2&amp;rel=0" type="application/xshockwave-flash" width="480" height="360" allowscriptaccess="always"
allowfullscreen="true"></embed></object>
Page 16

17. Insert a movie
• Insert the movie we made from the Video Editing Lab
• On the Insert tab, in the Media group, click the Video button
and select Video from file
• Choose the video file, e.g. Sample video: RFID_sample.wmv
• You may insert the movie by choose the following options:
– Insert to embed your movie into the PowerPoint file
– Link to File to link the video file placed in the same folder
with the PowerPoint file
Page 17

18. Transition Effects
• Apply transition effect to all slides under the Transitions tab
Select a transition effect
Apply the
effect to all
slides
Change the speed
Page 18

19. Add Animation
• Select any objects which you want to add animation
• Click the Add Animation button under the Animations tab,
and choose the effect from the list, you can preview the
effect as well
• Click the Animation Pane button
in the Advanced Animations group
• The Animation pane will be shown
• Adjust the timing, direction and speed by
right-clicking the object on the pane
Page 19

20. Insert audio tracks to the slide
• We would like to create an automatic slide show that the
PowerPoint slides can be run automatically
• You can also insert sound tracks to every slides for the
automatic slide show
– Choose the Insert tab
– Click the Audio button and choose Audio from File
– Go to slide 1
– Select the sound file, e.g. Sample file: s1.mp3
– Repeat the steps to insert audio track for other slides by choosing
corresponding mp3 files
Page 20

21. Insert audio tracks to the slide
• Move the sound icon to the bottom right corner
• Click the icon and select the Playback tab under Audio Tools
• Check the Hide During Show box to hide the icon when the
slide show runs
• Choose Play across slides in the Start option
• Move the sound object to the top in the
Animation Pane
Page 21

22. Automatic Slide Show
• Click the Slide Show tab, and click Rehearse Timings
• The slide show will start and you click on the slide to set the
timing for each slide
• Right-click and choose End Show when you finish rehearsal
Page 22

23. Save your file
• Click the File tab
• Choose Save As and
• Save your file as xxxxxxxx-PSS7.pptx
Page 23

24. Share the slides
• We may use website http://www.slideshare.net to share our
PowerPoint slides
• Click the Upload button
• Then click Sign up to register for a free
account
• Check your email and verify it
• Click the orange UPLOAD button
• Upload the .pptx file
Page 24

25. Share the slides & Today’s Submission
• After finishing upload and conversion, click on Save &
Continue your slides will be published.
• You can share it on Facebook, by email or embed it to your
webpage.
• Submit the following to the BU eLearning:
– Copy the Embed code to submit, and click View Presentation
– Copy the URL from the browser and paste to the submission box
Page 25

26. Embed Audio and Video
• However, the sound and video embedded in the PowerPoint
cannot be played as these functions are not supported.
• To show the YouTube video:
– Choose My Uploads at the top right corner
– Select Edit and choose Add video
– You can insert YouTube videos in the slide show
Page 26

27. Supplementary: Save a theme
• You can save the theme to a file
– Design  All Themes  Save Current Theme…
– Name the theme file (e.g. Theme1.thmx)
Page 27

28. Supplementary: Load a theme
• Once the theme is saved, it can be loaded and apply
to another slides (e.g. blank slides)
Page 28

29. Supplementary - Photo Album
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We can use PowerPoint to make a photo slide show easily
Click the Insert tab
Click the Photo Album button
Click File/Disk… to select photos
Select Theme for the photo album
You can make some changes to the photos
(e.g. Rotation, brightness, contrast)
Page 29

30. Summary
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Add a date
Create a new slide
SmartArt
Slide Design
Slide Master
Insert a picture
Insert Chart from Excel
Embed a YouTube video clip
Insert a movie
Transition Effects
Custom Animation
Insert sound tracks to the slide
Automatic Slide Show
Share the slides
Page 30