This document provides an introduction and overview of key functions in PowerPoint 2007 (PPT). It summarizes how to perform common tasks like adding and deleting slides, changing slide layouts, inserting pictures and videos, customizing themes and transitions, and presenting a presentation. The document outlines shortcuts, formatting text and bullets, and saving and printing a PPT file. It provides step-by-step instructions for many basic PPT features.

1. Introduction to PowerPoint 2007
(PPT)
Statement of Responsibility
(When, For Whom, By Whom)

2. Selecting, Adding & Deleting slides
• To add a slide, click on the “New Slide” icon in Home
tab.
• To work on a slide, go to the slide column (left side of
screen)-click on it.
• To delete a slide- go to slide column- click on it- press
“Backspace” button

3. Home Tab- slide layouts
• To shrink/enlarge text box borders- click on a
“sizing handle” and drag.
• You can click on the Layout tool (next to New
Slide) to change to another type of slide layout.
• Different layouts give room for pics, charts,
tables.

4. Shortcuts and Right-clicking
• Ctrl-Z to undo changes, Ctrl-Y to
redo changes.
• To select text, highlight with
mouse or press Ctrl-A to select
all text in a text box
• To change font, color, & size,
text and then right–click on it to
get mini pop-up toolbar &
menu

5. Home Tab- bullet Points
• Automatic…click on Bullets icon in Home tab
to turn off.
• To start new bullet, press enter
– To make a sub-point, press tab
– To go back to a regular bullet pt, right-click and
then click on the “Decrease Indent” icon (in mini
pop-up menu or in Home tab).
• Keep bullet pts. concise

6. Saving and Printing
• Check your text for errors by
pressing F7.
• To save, go to Office Button-
Save As.
– Good ideas- save as a 2003
compatible document
– In pop-up window, give PPT
show a simple file name
• To print PPT, go to Office
Button- Print. Under “Print
What” choose “handouts”
and choose the # of slides
per page.

7. Insert Tab- adding Clip Art
• First make room for pics!
– Click on the Layout tool (Home Tab) to
change layout.
– Or shrink/move the text box.
• Click on Insert Tab/Clip Art.
• Type a search word- click on your choice
• Adjust image by dragging it or using the
“sizing handles”

8. Insert Tab- add Pictures from file
• First make room!
• If you want to add a pic saved on computer or
digital camera, go to Insert Tab/Picture.
• In pop-up window, find the pic on your
computer.
• Double-click on it to add it.
• Adjust size as needed

9. Design Tab- Themes
• Choose a pre-made background- go to
the Design Tab, choose a Theme.
• Colors in the Theme can also be adjusted
by clicking on the Colors tool.
• You can also adjust the background color
by clicking on Background style.
• Affects all slides

10. Slide Transitions
• Affects the way slides appear on
the screen- good finishing touch
• Go to Animation Tab- Transition
to This Slide group- click on a
slide icon to preview it.
• After choosing, click on “Apply
to all slides”
• Timed slide advance option on
the far right under “Advance
Slide.”

11. Bullet Point Animations
• The Animate command affects
text in a PPT show (if you do
not select an animation, all text
will appear with slide).
• Click on the text box- go to
Animations Tab/ Animations
group/Animate command
(must be done for every slide).
• Choose the animation style.
“1st order paragraph” means
bullet pts.

12. Presenting
• To start show, press F5
• To start from a certain slide, click on slide, go to Slide
Show Tab, and choose “From Current Slide.”
• To advance a slide, press Enter (keyboard)
– or click mouse
• To go back a slide, press Backspace (keyboard)
• To end the show press Escape (keyboard)
• Keep presentations simple- remember that PPT is
just a tool, not the presentation.

13. Adding YouTube
• Go to the Office Button/ PowerPoint options.
• Click “Show Developer tab in ribbon” checkbox.
• Go to Developer tab/ Control Group/ More
Controls…choose “Shockwave Flash Object.”
• Draw a box on the screen, right-click on it, select
“properties.” Copy the video URL.
• In the pop-up menu, paste the Youtube URL in
the box next to “Movie.” In the URL, delete
“watch?” and replace the = sign after the capital
“V” with a forward slash (/).