Proposal sample 1

This is a proposal writing sample for reference only
1
PROFORMA FOR SUBMITTING R&D PROJECT PROPOSAL
FOR SEEKING FINANCIAL SUPPORT
SUMMARY SHEET
1. Title of Project: Developing a Web-based Social Networks Monitoring and
Management Application Software and Techno-Legal Capacity
Building Training Module for Police and Civil Administration.
2. Organisation Indian Institute of Management Kashipur
(a) Address Indian Institute of Management Kashipur, Bazpur Road, Kashipur
244713, Uttarakhand
(b) Legal Status Autonomous Institution under Ministry of HRD, Govt of India. (Regd
under S R Act, 1860)
3. Chief Investigator Prof XYZ
(a) Designation: Chair (Administration & Finance)
(b) Department Communication
(c) Address Indian Institute of Management Kashipur,
Bazpur Road, Kashipur 244713, Uttarakhand
Tel: 05947-262xxx / 83928-111xx
Email: xyz@iimkashipur.ac.in
4. Nature of Project
(Check one)
a. Research, Development & Engineering (RD & E) leading to
production capability.
b. Application oriented Research, Design and Development (R,D&D)
having production potential
c. Basic R&D
5. Objectives of the
Project
a. To study the existing technical tools available to monitor the
contents on the web, specially the Social Networking sites and
develop a simple, ready to use application program (key word &
context based data-mining) for the police and civil administration
officials.
b. To study the legal provisions under Indian Laws, Criminal
Procedure Code and Indian Peal Code regarding the ‘legally’
acceptable use of social networking and “unacceptable” contents
on the web and develop a handbook for the officials.
c. To study the liability provisions vis-à-vis privacy laws and to
prepare a guideline for handling data and monitoring of the
cyberspace.
d. To pilot the techno-legal training programme for 100 district level
heads of police and civil administration (DMs/SSPs/SPs).
e. To incorporate the feedbacks from pilot training programmes and
deliver a scalable a capacity building training module and
application on Social Media/Network Monitoring (self-help
product) for police and civil administration officials in India.

2
6. Brief outline of the project with specific technology fall-outs:
In spite of the many benefits of the internet, it has been abused by numerous
unscrupulous elements to spread hate content against people, communities, religions and
various sections. Given the infinite reach of internet, the spread of such damaging content
can be rampant and it’s almost impossible to get hold of the culprits. The authorities have
to take reactive approach to resolve any issues related to such situation.
Against this back drop, this project will study major approaches for accessing information
stored on the Web: keyword-based search or topic-directory, deep Web sources and
random surfing that follows Web linkage pointers. The success of these techniques,
especially with the more recent page ranking in Google and other search engines, shows
the Web’s great promise to become the ultimate information system. However, defining
how to design an intelligent data mining tool presents a major research challenge.
Although keyword-, address-, and topic-based Web search engines already support
information searches, data mining will play an important role in Web intelligence because
the Web’s current incarnation still cannot provide high-quality, intelligent services. The
present project aims to deal with this problem and develop a simple ready to use
application program (key word & context based data-mining) for the laymen.
Technology fallout: Web-based Social Networks Monitoring and Management
Application Software
7. Expected outcome in physical terms (mark as applicable)
a. Specifications of
subsystem/system (as
applicable)
Web-based Social Networks Monitoring and Management
Application Software
b. Nature of documents for
technology transfer
Techno-Legal Capacity Building Training Module for Police
and Civil Administration.
c. Manpower trained 100
i) Level of training DM/SSP/SP
ii) Nos. (industry/outside
R&D / Internal)
100 person-weeks
8. Agency with which link up is
established/proposed
Collaboration with following institutions proposed:
1. Lal Bahadur Shastri National Academy of
Administration,
2. Mussoorie-248179 (Uttarakhand)
3. 2. Bureau of Police Research and Development
Ministry of Home Affairs
Block No. 11,3/4th Floor
CGO Complex, Lodhi Road
New Delhi - 110003
3. SVP National Police Academy,
Shivaramapalli,

3
Hyderabad - 500 052
9. Duration of Project 24 Months (2 Years)
10. Year-wise break-up of
physical achievements with
specific intermediate
milestones (in terms of aims
and objectives)
YR-1
1-6 Months (25%): Research on data mining tools, free &
open source software, Legal research on IT Law and related
CrPC/IPC issues.
7-12 Months (25%) : Development of Software and Training
Modules, Handbooks.
YR-2
13-18 Months (25%): Pilot Testing of the Software and
Training Modules.
19-24 Months (25%): Finalization of the Software, training
modules and resource handbook. Production &
dissemination of the software and handbook.
11. Likely End User(s) 1. Civil Service Officers / Executive Magistrates /
SDMs/DMs.
2. Police Officials; SSPs, SPS, DSPs, SHOs
3. Judicial Officers.
12. Name of other organizations
jointly participating in the
project (incl org abroad)
13. Total Budget outlay 150.00 Lakhs
Head Year 1 Year 2 Total (Rs in lakhs)
Capital Equipment 30.00 20.00 50.00
Consumable stores 5.00 10.00 15.00
Manpower 15.00 15.00 30.00
Travel & Training 25.00 25.00
Contingencies including TA/DA
for Project review meetings
10.00 10.00 20.00
Overheads, if any 5.00 5.00 10.00
Grand Total 65.00 85.00 150.00
14. a) Contribution of Project
Implementing / & other Organisation in
Total Budget Outlay
Not foreseen in R&D/Training Project. However,
contribution will be in kind to the tune of Rs. 50.00
Lakhs against use of institute’s facilities and human
resources.
b) DIT Contribution Rs. 150.00 Lakhs
(Dr XYZ)
Signature of Chief Investigator
(Dr XYZ)
Signature of Head of the Institution/Organization

4
Designation: Chair (Admin & Fin)
Date____ OCT 2012
Designation: DIRECTOR
Date_____ OCT 2012
Additional Information Required
1. Wherever applicable, Under S.No.13, share of the industry, collaborating agency, any other
assistance and DIT’s support required in the total cost of the Project may be provided under
various budget heads.
2. Brief history of the electronics company including products being made, capacities, related
collaborators, achievements, capabilities etc. may be provided (including recent annual
reports and company brochure)
3. Please indicate recent major achievements of in-house R&D Unit of the electronics company
in development of new products/processes, technology export, patent taken etc. and whether
in-house R&D unit of the firm is recognised by DSIR.
4. Any other information in support of the proposal.

5
DETAILS OF THE PROPOSAL
PART 1: BACKGROUND INFORMATION
1. Title of Project: Developing a Web-based Social Networks
Monitoring and Management Application
Software and Techno-Legal Capacity Building
Training Module for Police and Civil
Administration.
2. (i) Chief Investigator: Prof XYZ
(ii) Co-Investigator
3. Other Investigators of the Project with their
designations
4. Brief Bio-data of Chief Investigator and
other Investigators (including
publications/patents) (Please attach
separate sheets)
Attached as Annexure:________
5. Competence of Investigator in Project Area
(Including Industry interaction/Technology
transfer)
a. Served as ICT & e-Government Specialist
with UN agencies for almost 10 years
b. Developed ICT/Telecom Policy for many
countries on behalf of UN.
c. Conducted two major projects under MHRD
at NIT, Silchar
6. Other Commitments of the Chief
Investigator and Co-Investigators
(including lectures, research projects
responsibilities etc.) - Indicate the
percentage of time the Chief Investigator
and Co-Investigator would devote to the
project.
Chief Investigator: 25% of time
Investigator (AA): 100% of time
7. Details on each of the ongoing/completed
projects with the Chief Investigator/Co
Investigator/R&D Team
a. Project Title
b. Funding Agency (or Internal
funding)
c. Brief Project Summary
d. Technical Status vis-a-vis
objectives
e. Financial Status (Total Project
outlay, expenditure to date)
f. Duration and year of initiation
g. Expected date of completion
Details attached as Annexure:________

6
8. Brief summary of other project proposal
(submitted by any of the Investigators)
awaiting consideration of DIT and other
funding agencies like DST, DRDO, DSIR,
MHRD, ICICI, IDBI etc.
NIL
9. Infrastructure and other facilities available
at the institute for undertaking this project.
a. List of major equipment along with
model numbers, specifications etc.
Computers, Networked with 10 Mbps Leased
Line connectivity
b. Existing manpower and other
personnel with names available for
the project on full-time basis.
1. Academic Associate
2. System Admin
3. Network Assistant
10. Expensive Equipment / facilities available
elsewhere which could be made use of for
the project.
Dept. of Computer and Information
Technology
Gauhati University,
Guwahati 781014
11. Details of collaborating agencies, if any Dept. of Computer and Information
Technology
Gauhati University,
Guwahati 781014
12. Additional information, if any NIL

7
PART II: TECHNICAL INFORMATION
1. Aim and Scope of the project (in terms of specific physical achievement)
The project aims to study the existing technical tools available to monitor the contents on the
web, specially the Social Networking sites and develop a simple, ready to use application
program software (key word & context based data-mining) for the police and civil
administration officials. It also aims to incorporate a comprehensive Training Module with
supporting Resource Materials regarding the ‘legally’ acceptable use of social networking and
“unacceptable” contents on the web and develop a handbook for the officials. The project will
test run the Software and Training Module/Materials through a techno-legal training
programme for 100 district level heads of police and civil administration (DMs/SSPs/SPs).
2. Detailed description of the Project
The development of simple Social Networking Content Monitoring software that can be used
by an average official with no technical expertise, the project will examine various applications
and approaches (key word & context based data-mining). It will also test run the Software and
accompanying Training Module/Materials. The project activities may be divided into following
phases:
Phase 1: Examining the existing technical tools available to monitor the contents on the
web, specially the Social Networking sites and develop a simple, ready to use application
program (key word & context based data-mining) for the police and civil administration
officials.
Phase 2: Analysing the legal provisions under Indian Laws, Criminal Procedure Code and
Indian Peal Code regarding the ‘legally’ acceptable use of social networking and
“unacceptable” contents on the web and develop a handbook for the officials. Developing
a resource / handbook covering “dos and don’ts” guideline for handling data and
monitoring of the cyberspace while taking care of the liability provisions vis-à-vis privacy
laws.
Phase 3: Piloting the techno-legal training programme for 100 district level heads of police
and civil administration (DMs/SSPs/SPs). The training programme will be of one week
duration and conducted in four batches. The proposed Training Programme will deliver a
comprehensive module that will equip the trainee officials with the basics of Information
Technology Law, its cross-cutting links with the Indian Penal Code, Monitoring tools for
Social networking sites, defamation, data protection and privacy Issues. It will help the
civil/police administrators to decide more effectively what kind of contents are in violation
of the laws and identify postings as inciting, threatening, racial, damaging or libelous
towards others that may lead to violence or break of peace. It will also allow them to
examine what kind of data handling is happening against the law. Above all where and
how can we draw the line between freedom of expression guaranteed by Indian
constitution and monitoring cyberspace, ie, when is it legal and when is it justified?

8
Phase 4: Finalizing the software and training modules based on the feedbacks from pilot
study and deliver a scalable a capacity building training module and application on Social
Media/Network Monitoring (self-help product) for police and civil administration officials
in India.
3. Need, forecast and urgency for the technology proposed to be developed with
justification such as importance of know-how, import substitution role, pay off w.r.t.
purchase of know-how or development of technology competitiveness, technology
exports, international alliances possibilities etc.
State responses to social networking and user generated contents have been varied across the
nations. Many have commented on the emerging power of social media in the hands of
protesters and activists, but it remains a challenge to define state responses to contents in
social networking during any outbreak of pre-planned rumor mongering prior to and after any
violence in an area. Twitter and Facebook, as well as being possible instruments of protest,
can also help security and intelligence agencies to identify and locate activists and protesters.
The capabilities of such a surveillance mechanism can be amplified by social networking
platforms like Facebook that link an online identity to (most often) a user's real name, place of
residence and work, interests, pictures, and network of friends.
In august 2012, India has seen a darker side of social networking, as doctored videos of
violence in Assam and text messages warning of retaliation went viral in the wake of ethnic
clashes the state. The messages have caused panic among thousands of Indians living in metro
like Bangalore who started rushing back to their homes in Assam. In an attempt to calm the
situation, India banned the ability to send mass text messages which was relaxed later on. A
limit of 100 messages per user per day was imposed last year in an attempt to reduce spam
and later increased to 200, but this was overturned by the courts in July. India has been aware
of the danger of high-tech rumour-mongering and inflammatory content on the site that could
lead to violence in India. Facebook, Google and several other Internet firms are presently on
trial for failing to remove offensive material from their sites in response to complaints. The
recent case of Northeastern students being the target of malicious and threatening SMS asks
for not only laws & regulations but a proactive action by police and administrative officials
who can monitor web contents regularly and take preventive action against potentially
harmful contents immediately before such contents lead to large scale rumours and law and
order situations.
Hence, there is a dire need for pro-active preparations in terms of training and a capacity
building self-help tool for civil administrators and police officials. It is therefore proposed that
a system-wide brief and customized training module and a handy self-help learning tool with
data mining application program may be developed. With the help of this tool and
accompanying resource materials, a District / Sub-Divisional level Civil or Police administrator
can act as the focal point where citizens can report such abuse at the very first instance and
preventive action may be initiated without delay. These trained officials will have the
necessary hands on training in areas of Social Network monitoring, abuse reporting and
blocking by third party content providers in tandem with the Indian penal code as well as
Information technology laws.

9
4. Specific manner in which knowhow generated here is envisaged to be translated into
production, details regarding
a. The end product (with
specifications to be attained
etc)
As the project aims at developing a software solution for
easy monitoring of social networking space against illegal
contents, the (open source) software will enable
government departments / police administration to offer
this as a handy tool for the officials at various levels. The
accompanying training module and Resource Handbook
may be made freely available to government institutions
and agencies for adoption into the basic police/civil
service training programmes.
b. Availability of pilot
production facility in the
organization
All pilot production facilities will be available under the
ongoing project.
5. (a) Name of production
agencies willing to
productionize / use and
market surveys if any made
by them regarding demand
for the product
Various Administrative Staff Colleges and Police Training
Institutions are already imparting training on cyber-crime
and other IT related issues. The proto-type developed
under this project may be adopted by one of the
institutions or the concerned Ministry for mass
production & distribution.
(b) Alternative production /
user agencies.
4. Bureau of Police Research and Development,
5. Ministry of Home Affairs, Govt of India, New Delhi -
110003
6. Period required for
completing the project
Two years from the date of availability of funds.
As the work is to be got done mainly through the
Masters/PhD Scholars and project staff, it is envisaged
that software developed in the first 12 months will be
operationalized and piloted in the succeeding 12 months
period. Hence a 2 year period is envisaged to include
field trials and validation.
7. Details of work already done
by present investigators/
R&D team in this or other
areas
a. Successfully completed
on schedule
b. Currently in progress
c. Abandoned
The CI has successfully delivered and completed on
schedule several international projects under UN
agencies, that included:
- Two National ICT Policies & Strategies for the UN
- Two regional economic groups’ ICT/e-Govt
strategies (EAC & COMESA)
- Conducted extensive, multi-country user survey

10
d. Industry
interaction/knowhow
transferred
and evaluation studies for Asia Pacific (UNESCAP)
and African Countries (AfDB).
8. Summary of similar work
being done elsewhere in the
country
The present project – combining both key-word and
context based data-mining – is a unique work of its kind
incorporating technological and legal aspects of Internet-
monitoring issues. To our knowledge, no similar work is
going on at present.
9. Information regarding
specific intermediate
milestones (year-wise)
By the end of the 1st year :
1. Development of prototype software
2. Draft Training manual/handbook ready for testing.
By the end of 2nd year :
1. Pilot study conducted successfully training 100 senior
officials (Civil & Police) on the software
2. Final products (Software, training manual &
handbook) ready for production/dissemination.
10. (a) Specific problems, hold-
ups and difficulties foreseen
in the implementation of proj.
(b) If the answer is not Nil,
how does Chief Investigator
propose to overcome them?
1. Delay in release of funds at various stages.
2. Delay in nomination of suitable officials for training.
3. Multi-lingual nature of the states
1. UCs/Reports are submitted on time
2. Prior nomination/letters of intent sought at the
beginning of the project.
3. Feasibility on a multi-lingual version of the training
manual and software will be explored.
11. Detailed PERT/BAR Chart Attached as Annexure: 1
12. Details of possible alternative
arrangements if the Chief
Investigator leaves institution
or is unable for any other
reason to continue on this
project.
Two additional faculty members are to be closely
associated with the project including the Director the
IIM, Kashipur. One of them will take over as CI and
continue the work. Moreover, the project staff will
continue to work on the project
13. Name of other organizations
in India/Abroad jointly
participating in this effort,
extent of their involvement,
specific division of
responsibility, accountability
Dept. of Computer and Information Technology,
Gauhati University, Guwahati 781014 will extend its
advance computing facilities and services of its research
scholars (volunteers) to design and develop the
software.
14. List the personnel already
working in the organization
who would be transferred to
work full time on this project.
All the development work is to be carried out by
Masters/PhD students in 2nd
year project and by Project
Engineers to be recruited temporarily for trials, training
and monitoring work.

11
15. Name of experts whom the
Chief Investigator would
invite to join the proj team as
full time/part time member
No full time experts will be required. However, if
required, consultation on specific issues will be arranged.

12
PART III - FINANCIAL DETAILS
Table - 1 Yearly Break-up
Budget requirements for the Year (Please provide separate breakup for each year of the project
duration)
S.
No
Head Yr-1
(In Lakh
Rs)
Yr-2
(In Lakh
Rs)
Total
(In Lakh
Rs)
Part 3 to be
borne by
participating /
other org
Amt payable
by DIT
(In Lakh Rs)
(1) (2) (3) (4) (5)
1 Capital Equipment 30.00 20.00 50.00 50.00
2 Consumable stores 5.00 10.00 15.00 15.00
3 Manpower 15.00 15.00 30.00 30.00
4 Travel & Training 25.00 25.00 25.00
5 Contingencies
including TA/DA
for Project review
meetings
10.00 10.00 20.00 20.00
6 Overheads, if any 5.00 5.00 10.00 10.00
Total 65.00 85.00 150.00 150.00
Table II: Subsystem wise Break-up
S
No
Item description
Capital Equipment
Total cost
(In Lakh Rs)
YEAR-1
1 Computers 10.00
2 Software 10.00
3 Peripherals 5.00
4 Communication & Networking equipment 5.00
Total 30.00
YEAR-2
5 Software reproduction equipment 5.00
6 High end Servers and Data Mining Software 10.00
7 Communication & Networking and training lab equipment 5.00
Total 20.00
Grand Total 50.00
Table-III Manpower Details
S
No
Designation/
Scientific/Technical posts
Monthly
salary
No of
posts
Total expenditure Total
salaryYear 1 Year 2
1 Networking & Cyber
Security Engineer
25,000 2 6,00,000 6,00,000 12,00,000
2 Cyber Law Expert / Trainer 25,000 2 6,00,000 6,00,000 12,00,000
3 Project Manager 15,000 1 1,80,000 1,80,000 3,60,000
4 Project Assistant 10,000 1 1,20,000 1,20,000 2,40,000
Total 15,00,000 15,00,000 30,00,000

13
PART IV
TERMS AND CONDITIONS GOVERNING THE GRANT-IN-AID
The grant is for the specific project as approved by Department of Information Technology
(DIT) and shall be subject to the following conditions:
1. The grant amount shall be spent for the project within the specified time,
2. Any portion of the grant which is not ultimately required for expenditure for the approved
purposes shall be duly surrendered to DIT.
3. The grantee institution shall maintain an audited record in the form of a register in the
prescribed proforma for permanent, semi-permanent assets acquired solely or mainly out
of DIT grant;
4. The assets referred to in (ii) above will be property of DIT and should not, without prior
sanction of DIT, be disposed off or encumbered or utilised for the purposes other than
those for which the grant has been sanctioned. An undertaking shall be given by the
grantee institution that they agree to be governed by these conditions;
5. At the conclusion of the project, DIT will be free to sell or otherwise dispose of the assets
which are the property of DIT and grantee institution shall render to DIT the necessary
facilities for facilitating the sale of these assets;
6. The grantee institution shall send to the Department of Information Technology at the
end of each financial year as well as at the time of seeking further instalments of the grant
a list of assets referred to in (ii) above;
7. Should at any time grantee institution cease to exist, such assets etc., shall revert to DIT;
8. The grantee institution shall render progress-cum-achievement reports at interval of not
exceeding six months on the progress made on all aspects of the project including
expenditure incurred on various approved items during the period.
9. The grantee institution shall render an audited statement of accounts to DIT.
10. The audited statement of accounts relating to grants given during financial year together
with the comments of the auditor regarding the observance of the conditions governing
the grant should be forwarded to the Department of Information Technology within six
months following the end of the relevant financial year;
11. The utilisation of grant for the intended purposes will be looked into by the Auditor of
grantee institution according to the directives issued by the Government of India at the
instance of the Comptroller and Auditor General and the specific mention about it will be
made in the audit report;
12. DIT or its nominee/s will have the right of access to the books and accounts of the
grantee institution for which a reasonable prior notice would be given;
13. The grantee institution should maintain separate audited account for the project. If it is
found expedient to keep a part or whole of the grant in a bank account earning interest,
the interest, thus earned should be reported to this Department. The interest so earned
will be treated as a credit to the grantee to be adjusted towards future instalment of the
grant;
14. Sale proceeds of components, prototype, pilot project etc. fabricated as a result of the
development of the project arising directly from funds granted by Department of
Information Technology, shall be remitted to DIT;

14
15. The know-how generated by the project shall be property of DIT. Any receipt by way of
sale of knowhow transfer, royalties etc shall accrue to DIT. DIT may, in its discretion,
allow or direct a portion of such receipts to be retained by the grantee organisation;
16. DIT will have the right to call for drawings, specifications and other data necessary to
enable the transfer of know-how to other parties and the grantee shall supply all the
needed data at the request of DIT;
17. Application by grantee institution for any other financial assistance or receipt of
grant/loan from any other Agency/Ministry/Department for this project should have the
prior approval of Department of Information Technology.
18. The Grantee institution is not allowed to entrust the implementation of this project for
which grant-in-aid is received to another institution and to divert the grant-in-aid received
from Department of Information Technology as assistance to the later institution.

15
PART V
Endorsement by the Head of the Institution
1. I have read the terms & conditions given at PART IV of this document governing the
grant-in-aid and I agree to abide by them.
2. I certify that I have no objection to the submission of this research proposal for
consideration by the Department of Information Technology.
3. In case the project is approved, I undertake to make available facilities to carry it out, to
arrange for the submission of periodic progress reports and other information that may be
required by the Department of Information Technology and In general to ensure that the
conditions attached to the award of such grant are fulfilled by my institution/organisation.
4. I certify that in case present chief investigator is not available for any reason to continue
work on this project, the following persons will be available to carry it maintain through
to completion:
S No Name Designation
1 Prof XYZ Director
2 Prof XYZ Assoc. Professor
5. I certify that the facilities mentioned in the body of this report are available at my
institution.
6. I certify that I shall ensure that accounts will be kept of the funds received and spent and
made available on demand, as specified and required by the Department of Information
Technology.
7. I certify that I am the competent authority, the virtue of the administrative and financial
powers vested in me by the Board of Governors to undertake the above stated
commitments on behalf of my institution.
Signature of the Head of the Institution
Designation: DIRECTOR
Date:______ OCT 2012

16
ANNEXURE- 1
DETAILED BAR CHART FOR PROJECT MANAGEMENT
Title of Project: Developing a Web-based Social Networks Monitoring and Management Application Software and Techno-Legal Capacity
Building Training Module for Police and Civil Administration.
Activities
MONTHS SCHEDULE
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24
Milestones
Recruitment of
Staff
Desk Research
Procurement of
Equipment
Collaboration /
Partnerships
Development of
Software
Drafting of
Training Manual
Compilation of
Resource
materials
Nominations of
Trainees
Pilot/Training
Feedback
incorporation in
SW and Manual
Final SW,
Manual &
Handbook
Reporting / UC

Proposal sample 1

More Related Content

What's hot

Similar to Proposal sample 1

More from Momy Saikia

Recently uploaded

Proposal sample 1