Project management involves taking on responsibilities to ensure projects are completed successfully. The key responsibilities include acting as the owner to ensure objectives are met on time and on budget; planning by defining requirements, timelines and quality standards; analyzing issues and making decisions; regularly reporting on progress; leading and motivating teams; negotiating to resolve problems; and coaching teams on delivery. The overall goal is to apply these responsibilities to increase the probability of meeting project objectives.

2. What is
Project Management?
Project Management is a discipline that exists to increase the
probability of successfully meeting the project objectives.
But, what is it?
In order to clarify we have included our view of the top 7
responsibilities of the role

4. Responsibility 1
Owner
The owner of the process to achieve the objective objectives.
Responsible for making sure that the end result is achieved.
What does this mean?
The reality of being the owner means that in order to meet their
responsibility a number of tasks are performed to checks that the work
done...
... meets the agreed objective
..... is going to be completed on time
......... is within budget
............. is of agreed quality

5. Responsibility 2
Planner
• Manage the process of defining what the end objective looks like.
– What needs to be bough, what actions need to happen, what people you need and when things
need to be done.
• Create a work breakdown structure, prepare a
project plan, outline the finances and define a
validation and verification approach in order to
make sure that what is delivered is of required quality.
• Planning and re-planning is an ongoing task.
• At regular intervals progress is measured and where
anything has changed re-planning happens.

6. Responsibility 3
Analyser
• There will be many times when issues arise
where what is seen initially may not be the
full picture.
• Facts and information will not always be
apparent.
• The task is to unearth all information,
analyse it in order to make valid decisions.

7. Responsibility 4
Reporter
• Report project progress on a regular basis.
• Report whether the project will be delivered on time, to budget and to
expected quality.
• Communicate any issues that are important
and actions being taken in order to sort them.
• Report on any key risks that may become reality
and the status of these risks.
– This includes the probability of the risk happening, any
activities that can help mitigate / avoid the risk and also
the impact if the risk is realised.

8. Responsibility 5
Leader
• It has been said that the most important thing a leader
can achieve, it to have followers.
This is true for a project manager and their team.
• Whether they are a leader due to personal power or
organisational design and their position the task of
achieving project success lies in their followers.
The team makes the end result a reality.

9. Responsibility 6
Negotiator
• Everyone comes with problems, disagreements and issues.
• In order to make sure that the project is successful
negotiation skills will be used regularly.
• The focus is to achieve win-win outcomes.
This is of course not always possible.
It is important to understand what
compromises will be accepted and/or fought for.

10. Responsibility 7
Motivator
• When targets are in reach and energy is high the task is to keep
people on track.
• When deadlines are tight and the task seems
impossible, there is a need to keep spirits
high and people focused.
The task is to make sure that all eyes
remain on the end result.

11. Responsibility 8
Mediator and Harmoniser
• Disagreements and conflict arise when people work together.
• The task is to facilitate a successful outcome
for these occurrences.
• The voice of reason, independent
and non-judgemental

12. Responsibility 9
Corrector
• At times activities will run off track, focus will be diffused,
people will be de-motivated.
• The project management task is to redress
the balance.
• To analyse the situation and take
appropriate action.

13. Responsibility10
Coach
• Coach the team around project delivery
– This is done on an individual basis and on a team basis.
• Foster collaboration and self-management.

14. Contact
For further information about Trans4rm,
call us on (+44) 776 232 8462
or email Eleri Evans at eleri.evans@trans4rm.org.uk
www.trans4rm.org.uk