1. Recreation
and
Wellness
Intranet
Project
October 1
2015
The purpose of the projectisto reduce internal cost,increasingcross
sellingof products,exploitingweb-enhancedtechnologiestohelpall
stakeholdersworktogethertoimprove the developmentanddeliveryof
healthcare productsandservices.
MYH Inc.

2. 1
Project Description
DATE: October 10th
, 2015
TO: Lu Anne Martin, CEO Manage Your Health Inc.
FROM: J & K Associates, Malav Patel, Jay LU
RE: Imporvements in Developing & Delivery of healthcare products and services
Basedon the study,the keystrategicgoalsfor betterdelivery and development of healthcare products
are:
- Reducing internal costs
- Increasing cross selling of products
- Exploiting new Web-based technologies to help all stakeholders work together for better
productivity and quality of work of service produced.
The rest of the memoexplainsthe basisof ourconclusions.We will analyze our four projects suggested
by IT department of MYH Inc. to achieve above stated key strategic goals successfully.
 Recreation and Wellness Intranet their Project:
The project will help employees to improve their health by,
Active participation in each recreational programs and classes sponsored by the
company. Offeringeffectiveincentivestoencourage employees for their active involvement in
the activities.
As a result,the employee healthinsurance will be lowered by 20% with net savings of $30/year
for each employee.
 Health Coverage Costs Business Model:
This business model includes following key information:
Monitoring and Reviewing of employee and company’s total health care expenses.
Importingthe total expensedataforeach employee tothe company.Providingfinal estimations
of a company’s cost to the insurance company.
As a result, the ‘health coverage cost model’ will save about $20/year for each employee by
loweringthe healthpremiumandwill save approximately $100,000 to develop this application.
 Cross Selling System:
The cross selling system project will surely increase the sales to the customer by offering
discountstothe customerson purchasingmultiple products/services. The cross functionality of
sales management department will increase yearly profit by $1 million and will save about
$800,000 for development and maintenance of the system.
 Web-enhanced Communication System:
The web-basedcommunicationsystemwill helpcustomers overcome difficultiesassociateswith
delivery of products or desire service by, providing step by step information for placing and
checkingoutorders.Customerscanprovide feedbackwhich would help companies to improve
their service. The Web-enhanced communication system would save $2 million a year after
implementation of this application. Moreover, the company will require $3 million for
development and $600,000 as a maintenance cost.

3. 2
Business Case For Manage Your Health, Inc.
DATE: 10/11/2015
Prepared By: Malav Patel
Project Title: Recreation and Wellness Intranet Project
Introduction:
MYH, Inc. as of now pays 20 percent more than the business normal for worker health awareness
premiums,basicallybecauseof the weaknessof itsrepresentatives.Enhancingrepresentativewellbeing
can decrease premiums and give different profits to the organization and people.
Business Objective:
MYH, Inc.givesa mixture of humanservice administrationstoindividualsoverthe globe.Shockingly, we
have beenignoringthe soundnessof ourownemployees. We pay 20 percent more than the normal for
employee human services premiums, which is inadmissible. By enhancing employee health, we can
arrange lower premiums and enhance gains.
Critical Assumptions and Constraints:
There are 3 options for addressing this project:
 Since the businessisdoingwell,sowe still cancontinue tooperate withoutintroducingthe new
project.
 Purchase access to specialized software to support the new capability with little in-house
development.
 Design and implement the new intranet capability using existing hardware and software
Preliminary Project Requirments:
The main features of Recreation and Wellness Intranet site include the following:
 Allow employees to register for company-sponsored recreational programs, such as soccer,
softball, bowling, jogging, walking, and other sports.
 Allowemployeestoregisterforcompany-sponsoredclassesandprogramstohelpthemmanage
their weight, reduce stress, stop smoking, and manage other health-related issues.
 Track data on employee involvement in these recreational and health-management programs.
Budget Estimates and Financial Analysis:
A preparatoryappraisal of expenses for the whole extend is $200,000, built principally with respect to
the expensesforinside staff tocreate the new framework. After the task is finished, support expe nses
of $50,000 are incorporatedforeveryyear,essential toupgrade the dataandgive fundamental changes.
Projected benefits are based on reducing the insurance cost per employee by $30 each year for four
years. Total projected benefits, therefore, are about $600,000 per year for four years.

4. 3
Potential Risks:
There are several risksinvolvedwiththisproject.The foremostriskisalack of interestinthe new
systembyemployeesaswell asthe riskthat we maynot be able to negotiate lowerinsurance
premiums.We alsoneedtoprovide useful programsandincentivestorealizeimprovedemployee
health.The mainbusinessriskisinvestingthe time andmoneyintothisprojectandnotbeingable to
recoupthe costs.
Exhibits:
Financial AnalysisforRecreationandWellnessProject
Discount
Rate 8%
Year
Intial Year Year 1 Year 2 Year 3 Year 4 Total
0 1 2 3 4
Costs $200,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00
Discount
Factor $1.00 $0.93 $0.86 $0.79 $0.74
Discounted
costs $200,000.00 $46,296.30 $42,866.94 $39,691.61 $36,751.49 $365,606.34
Benefits $0.00 $600,000.00 $600,000.00 $600,000.00 $600,000.00
Discount
Factor $1.00 $0.93 $0.86 $0.79 $0.74
Discounted
Benefits $0.00 $555,555.56 $514,403.29 $476,299.34 $441,017.91 $1,987,276.10
Discounted
costs $200,000.00 $509,259.26 $471,536.35 $436,607.73 $404,266.42 $1,621,669.76
Discounted
Benefits $200,000.00 $309,259.26 $780,795.61 $1,217,403.34 $1,621,669.76
ROI 4.43556245

5. 4
Assumptions:
Enteredbenefitsinyear1.
Usedestimatedcostsas provided.
Benefitsbasedon $30/employee,20,000 employees,eachyearfor4 years.
Recommendation:
 To Develop a new intranet system with existing resources (hardware and software) without
taking advantage of resources available in the market which will save both time and money.
 Keep monitoring on potential risks, constraints, and alternative approach to overcome
difficulties associated with the project.
 Keep track of employee's past and present data for their involvement in each program
sponsored by the company.
 The project manager should must encourage all the employee to increase worker morale to
increase productivity and improve quality of work.

6. 5
Project Charter
Project Title: ‘Recreation and Wellness Intranet’
Project Manager: Mrs. Lu Anne Martin
Sponsor: Reliance Industries
Starting Date: 10/11/2015
Ending Date: 12/18/2015
Estimated Budget: $200,000
Prepared By: Mr. Malav Patel
Project Goal:
The purpose of the projectisto reduce internal cost,increasingcrosssellingof products,exploitingweb-
enhanced technologiestohelpall stakeholdersworktogethertoimprove the developmentanddelivery
of healthcare products and services.
Primary Objectives:
The project will provide an application on the current intranet to help more than 25,000 employees to
improve their health by,
Allowing employees to register for recreational programs and classes sponsored by the company.
Tracking data on employee involvement in programs. Encouraging employees for their effective
participation by offering incentives to participate and do well in all programs and classes.
Approach:
 Develop a survey to get customer feedback.(Interactive approach or Communication)
 Development based on least technology and effective use of available resources.
 Monitoring potential risks and constraints.
 Keep updating data.
Initial Risks:
 Lack of interest from existing employees and experts.
 Security of new Intranet website and online transactions.
 Feedbacks From Customers.
Roles and Responsibilities:
Name Role Organization Contact
Reliance Industry Sponsor Reliance LTD. ****@reliance.org
Lu Anne Martin Project Manager MYH Inc. Project
Manager
Luanne@myh.com
John Swan QA Tester MYH Inc, QA Dept. johnswan@myh.com
Marry System Analyst &
Head of DBA
MYH Inc, DBA &
Consultant
Marry@myh.com
Eric Fitzgerald Programmer MYH Inc, IT Dept. eriprog@myh.com

7. 6
Key Stakeholders: (Sign off)
Reliance Industry (Sponor)
Lu Anne Martin(Project Manager)
John Swan (QA Tester)
Marry (System Analyst & Head of DBA)
Eric Fitzgerald (Programmer)

8. 7
Change Request for Recreation and Wellness Intranet Project
Project Name: Recreation and Wellness Intranet
Date Request Submitted: 10/09/2015
Title of Change Request: Change in Project Scope
Change Order Number: 915111723
Submitted by: Malav Patel (malav@myh.org)
Description of Change Requested:
Scope statementwill change since the new intranet website will provide a number of health programs
and classes to employees, which was earlier scheduled to fifty recreational programs and fifty classes
offered by MYH Inc.
With increase in number of programs, there will be more traffic as the number of people logging
increase than earlier. As a result, the project total cost would be around $290,000 which was $200,000
before.
Events that made this change necessary:
Increase in number of activities and programs sponsored by MYH Inc. Because the number of people
gets involved to take advantage of lower health premium.
Impact of the proposed change on:
Scope: Scope will change with increase in recreational activities sponsored by MYH Inc.
Schedule: Mode of conduct and schedule of meetings will be changed.
Cost: There will be an increase in cost from $200,000 to $290,000 due to outsourcing.
Risk: More risks will be accounted as new activities introduced.
Other: It will require more web security as the number of logins increased than earlier.
Suggested Implementation if the change request is approved:
Change document must be reviewed by project manager which will include all listed changes.
Required approvals:
Name Date Approve/Reject
Project Sponsor 10/10/2015 Approve
Project Manager 10/11/2015 Approve
Team member 10/12/2015 Approve

9. 8
Weighted Scoring Model For MYH
Created by: Malav Patel Date: 10/10/2015
Criteria Weighted Project 1 Project 2 Project 3 Project 4
Business strategy 20% 80 80 80 80
Up front costs 25% 70 80 20 10
Potential savings 25% 90 70 50 20
Realistic technology 10% 85 75 55 55
Expertise 10% 90 80 60 50
Potential resistance 10% 55 85 85 55
Weighted Project Scores 100% 79 77.5 53.5 39.5
Weighted scoring model in six criteria are business strategy, up front costs, potential savings,
realistictechnology,expertiseandpotential resistance related to weighted of 20%,25%,25%,10%,10%,
and 10%. Here the assumption of project1, project2, project3 and project4 names are receptive of
Recreation and wellness intranet, Health coverage, Cross selling system and Web-based system.
I assume thathighestweightedof 25% criteriaare front costs and potential savings. It has been
scores of 30, 20, and 10 less than two criteria of the project 1, project 3 and project 4. Realistic
technology, expertise and potential resistance criteria are weighted of 10%. It has been score of the
realistic technological criteria 10 more than project 1 and project 2. But project 3 and project 4 are
same score of the realistictechnological criteria.The criteriaof expertise hasbeena score of 40 (project
4), 30 (project 30) and 20 less (project 2) than of project 1. Finally, potential resistance criteria have
scoresof same of project1 and project4, and alsoremain projects scores has been same. The business
strategycriteriahave weights of 20%. The most of the projects are same score in the business strategy
criteria. Finally the project1 is most effective on the other projects.
0 20 40 60 80 100
Business strategy
Up front costs
Potential savings
Realistic technology
Expertise
Potential resistance
Project 4
Project 3
Project 2
Project 1