The document outlines the textbook adoption process and timeline for the district. It includes: 1) The adoption will cover social studies and fine arts/music materials for K-12 for the 2014-2015 school year. 2) Key dates and activities are provided, including vendor fairs in December and January, a campus voting window from January 26th to February 12th, and presenting recommendations to the school board for approval in April. 3) Guidelines are given for campus voting, including requirements that all eligible teachers vote, ballots are anonymous, and results are tallied in presence of those voting and signed before being submitted to the district office.

1. PROCLAMATION 2015
Instructional Materials
Adoption Process
Educate Graduate Excel!

2. PROCLAMATION 2015
 State/District Adoption 2014
 Implementation 2014-2015 school year
Social Studies, K – 8
Fine Arts/Music, K – 12

3. Textbook Adoption Timeline for Proclamation 2015
Updated 12/7/14
December
 Review & Distribute approved Commissioner’s List of instructional materials
and Recommend 100% TEKS alignment for review.
 December 5-19 - Online training for campus delegates
 YISD Vendor Fair- December 13, 9:00-2:00
January
 January 20th - Present Instructional Materials Selection Committee (IMSC)
to Board for approval
 January 22 - District Vendor Fair presentations of instructional materials at
PDC (4-7pm)
 January 23 District closed to vendor contacts, presentations or visits
 January 26 – February 12 Campus voting window

4. Textbook Adoption Timeline for Proclamation 2015
Updated 12/7/14
February
 January 26 – February 12 Campus voting window
 February 12 - vote of top 3 choices to District Office (4-6pm)
April
 April 21 - Present recommendations to Board for approval
May
 Order Textbooks when new IMA available

5. REQUIREMENTS
 All District Employees must abide by all
policies/procedures regarding the Instructional Materials
Adoption process.
 Employees cannot accept a commission or rebate on any
instructional materials used in the school.
 The offense is a Class B Misdemeanor.
 Voting Delegates are required to receive training on the
adoption process.
 Keep record and documentation of the Instructional
Materials Adoption Process.

6. Campus – Textbook Voting Guidelines
All eligible teachers vote - January 26 – February
12, 2015
 Download and print ballots and tally sheets from my.episd.org
Instructional Materials link. Proclamation 2015.
 Review campus voting procedures with voting teachers & obtain
signatures. (signature sheet must be submitted with voting packet)
 Arrange for alternate and/or other teachers to assist with handing out,
collecting and tallying the ballots.
 Tally the votes on the tally sheet as follows: For Elementary there are
2 categories (K-2 and 3-5) , for Middle School 1 category (6-8),
Indicate next to the title the total number of 1st place ranking received
at the campus. The title with the highest number of 1st place ranking
will be the campus selection.
 Teachers must sign the tally sheet.
 Remind teachers they must refrain from any contact with a publisher or
an agent of the publisher during the closed period.

7. Campus Textbook Voting Procedures
Window – January 26 – February 12, 2015
 All ballots and tally sheets must be hand delivered to PDC on
February 12th from 4-6pm.
 A teacher is eligible to vote if he/she has taught the course in the
last two years.
 A teacher must refrain from voting if during the last two years
he/she received any money from an author or publishing
company if books are on the adoption list.
 All balloting is done on the forms provided. Ballots are not to be
signed.

8. Campus Textbook Voting Procedures
Window – January 26 – February 12, 2015
 Rank the titles - #1 being the first choice, #2 being the second
choice etc. . Only the first place title will be counted on the tally
sheet. Any ballot with the same rank for more than one title cannot
be counted.
 All ballots must be tallied (counted) in the presence of those voting.
 Indicate next to the title the total number of 1st place ranking
received at the campus. The title with the highest number of 1st
place ranking will be the campus selection. Each person voting
must sign the Tally Sheets.
 When voting is completed, all ballots and tally sheets must be hand
delivered to PDC on February 12, 2015 between 4-6pm.

9. IMPORTANT
 Teachers may vote only if they are currently teaching or have
taught the subject/course
 Teachers must not vote if they were employed or received any
money from a publishing company that has a textbook on the
adoption list.
 All campus personnel must refrain from contact with a
publisher during the “closed period”. January 26 through the
ratification of the recommendations at a board meeting in April.
 All ballots and tally sheets must be hand delivered to PDC on
Feb. 12th between 4-6 p.m.
 Until the report on the teachers selections has been presented
to and ratified by the Board of Trustees, a proposed selection is
not final and must remain confidential.

10. Questions
Grades K-5
Veronica Montes
vflores@episd.org
Grades 6-8
Erika Liebel
eliebel@episd.org