Preserving and Sharing: Bridging the Gap Between ILL and Special Collections
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Presented with Ellen Makaravage. Identified methods used by Interlibrary Loan, Special Collections, and Technology staff at Z. Smith Reynolds Library to increase ILL access to rare materials and special collections.
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Preserving and Sharing: Bridging the Gap Between ILL and Special Collections
- 1. Preserving and Sharing: Bridging the Gap Between ILL and Special Collections Anna Dulin and Ellen Makaravage Z. Smith Reynolds Library ILLIAD INTERNATIONAL CONFERENCE| MARCH 23, 2012
- 2. Wake Forest Overview • History – 1834: Founded in Wake County, NC – 1956: Relocated to Winston-Salem, NC – Private, liberal arts institution – Rich Southern Baptist tradition http://newstudents.wfu.edu/files/2011/05/WaitChapel11.jpg
- 3. Wake Forest Overview • Student Population – Undergraduate – Graduate • Colleges • Degree Programs • Motto http://images.businessweek.com/ss/07/schooltours/BSWakeForestUGSS/source/5.htm
- 4. Z. Smith Reynolds Library http://www.flickr.com/photos/wfunews/4950721785/sizes/m/in/photostream/
- 5. Z. Smith Reynolds Library • People – Staff • 26 Librarians • 26 Staff • 2 P/T Staff – 200+ student assistants http://www.flickr.com/photos/zsrlibrary/5237893732/
- 6. Z. Smith Reynolds Library • Collection – 1.7+ million volumes – Print Journals: 4,500+ – Electronic journals: 50,000+ – Database Subscriptions: 180+ http://parents.wfu.edu/files/2011/11/zsr-offsite-storage.jpg
- 7. ZSR Interlibrary Loan • About Us • Statistics (2011) – Staff – Borrowing: 7,659 – Students – Lending: 9,145 – Consortia
- 9. ZSR Special Collections North Carolina Baptist Historical Collection – NC Baptist Repository – Biblical Reporter – 16, 000+ items – 1,000+ biographical folders
- 10. ZSR Special Collections Wake Forest University Archives – WFU Presidents’ papers – Department, organi zation & committee records – WFU publications – Biographies & news files
- 11. ZSR Special Collections Rare Books Collection – American, Irish & British authors – 18th – 21st century – NC & regional emphasis – Book arts
- 12. ZSR Special Collections Manuscripts Collection – Primary source material – 500+ collections – WFU connection or relevance
- 13. History of Interlibrary Loan & Special Collections Communications
- 14. Receive/Conditional Request http://www.flickr.com/photos/nihonbunka/47716663/sizes/m/in/photostream/
- 16. Deliver Request to Special Collections
- 18. Wait to decide if item can be copied http://www.flickr.com/photos/archeon/2941655917/sizes/m/in/photostream/
- 19. Wait for item to be copied http://www.flickr.com/photos/rvoegtli/4647649703/sizes/m/in/photostream/
- 21. Missions Interlibrary Loan Special Collections • Share • Preserve http://www.flickr.com/photos/icesabre/2220618699/sizes/m/in/photostream/
- 24. The Current Solution • Identified workflow problems • Established effective communication • Wanted to: – Integrate ILLiad – Incorporate private request form • Created an Addon
- 25. Get It!
- 26. Find It!
- 27. Import It!
- 28. Request It!
- 29. Request It!
- 30. Request It!
- 31. Send It!
- 32. Route It!
- 33. Monitor It!
- 34. Behind the Scenes • Addon plugin emails Special Collections & Archives • Addon plugin feeds request into LibStats and User- Initiated Scan queue • SCA staff view UIS queue – Pull material – Assess condition • Scan materials • Save materials and alert ILL staff • Retrieve and deliver
- 35. Assessment Pros Cons • Efficient • Don’t see our SCA • Timely feedback friends as often • Green • Need more information • Tracking from borrowing libraries • ROI for Special Collections • Cloud storage – Manual notification – Inconvenient retrieval
- 36. Future Solution • Discovery Tools Addon – Vufind – Finding Aids – D-Space • Communication with Special Collections – Practice active listening – Understand each process/workflow
- 37. Questions? • ILL or Special Collections? • Aeon? • Unique collections? • Unique challenges? • Communication challenges? • Communication procedures?