2. Purpose of this Data Sheet
The information provided in the EHS Assessment Data Sheet:
Helps the assessment team to plan the assessment in a proper
way.
Helps to save assessment time.
Helps the assessment team on apportioning the assessment
activity.
Helps to understand if any additional support required from the
organization.
The information provided in the data sheet will be kept confidential
and will not be used for any other purposes
This will be used only for planning and will not be shared to anyone
else
4. Brief of the Organisation
Who You Are
Various Business
Length & Spread of Business
No of Sites/Plants/Offices
NOTE: You may use several slides to provide detailed information
5. Brief of the Organisation
Number of Employees
Overall: Permanent ____ Nos & Contract _____ Nos
In assessing site: Permanent ____ Nos & Contract _____ Nos
Size of the Site/Assessment Area
Site area / size : ____ sqm/Acres
Assessment Area : ____ sqm/Acres
Key Customers, Suppliers
Certifications
Awards & Recognitions, etc.
NOTE: You may use several slides to provide the information.
6. Essential Particulars
Name of person(s) coordinating the assessment with contact details
Contact_1 Name:
Designation:
Department:
Email:
Mobile:
Contact_2 Name:
Designation:
Department:
Email:
Mobile:
7. Essential Particulars
The key departments involved and number of employees in EHS
implementation/sustenance processes
Production : ___________ nos
Maintenance : ___________ nos
Operation : ___________ nos
HR : ___________ nos
Safety : ___________ nos
EHS : ___________ nos
CSR : ___________ nos
Purchase : ___________ nos
Others, If any : ___________ nos
8. Essential Particulars
The departments likely to be involved in the assessment
Production : ___________ nos
Maintenance : ___________ nos
Operation : ___________ nos
HR : ___________ nos
QC : ___________ nos
Safety : ___________ nos
Corporate : ___________ nos
Quality : ___________ nos
Purchase : ___________ nos
Others, if any : ___________ nos
9. Essential Particulars
Number of persons directly supporting the coordinator (excluding
him/her) departments for the assessment
Safety : ___________ nos
Maintenance : ___________ nos
Production : ___________ nos
Quality : ___________ nos
Other departments : ___________ nos
Nil (only EHS department) : ___________
11. Essential Particulars
The product / process (brief title)
Eg. - Car Manufacture - Receiving, RM Stock Yard, Machine
Shop, Press Shop, Pre-treatment, Assembly including Welding
Paint Shop, QC Area, Dispatch Yard, Spares Packing, Storage
area, etc.)
NOTE: You may use several slides to provide detailed information
12. Essential Particulars
Have you previously participated in the assessment?
If yes how many times and award details (list down previous year
CII-EHS Excellence award achievements, including special &
category awards details)
List down other recognition and achievements
15. Why to submit Pre-assessment Dossier
These details are meant to give the assessment team a flavor of your site prior
to the assessment and saves time during assessment.
Once you receive the username / password, upload the documents immediately
and make sure that the documents are received by the assigned assessors to
your site.
If the file size exceeds to 20 MB, please make it in a zip folder and upload. If
further exceeds the size important documents can be shared to the assessors,
with a CC to CII coordinator.
Submit last two years documents (September 2022-23).
If you have any changes in the documents, you can re-upload. The latest one
will be considered.
This presentation titles are given as sample only. You can add/delete as per
your organization’s relevance. But make sure that you cover the important
aspects.
16. 1. The Commitment
Top Management Statement/ Endorsement on EHS or Sustainability
Policy
EHS Organization Governance Structure
EHS Culture Initiatives
Management Review Process
24. 9. Name of the Persons Responsible for Statutory
and Legal Compliance Related to EHS
(for interactions during the onsite assessment)
25. 10. Site EHS Clearance/Approval/Authorisation
Documents
26. 11. EHS Change Management Process
Procedure for Handling any Changes
How key changes identifies need of EHS evaluation before the
change (addition, modification or deletion/removal)
New supplier selection
Process change
Key Infrastructure change
New acquisitions/land/building purchases etc.
Equipment change
27. 12. EHS Risk Assessment (HIRA & Aspect Impact)
Identified Key Risk and Mitigation Plan
Identified Key Risk and Opportunities Generated thereby
28. 13. Training Need Identification - Process &
Procedure
How Key Risk has Led to Training Needs and How Are They
Implemented
Process to Track the Coverage and Efficiency
Details of training conducted for regular employees, contractors,
community
Topics, Target hours, actual training hours
29. 14. Environmental Monitoring Programmes
Environment Impact Monitoring & Control Process (Air Quality,
Water Management, Energy Management, Carbon Footprint, etc.)
Environmental Awareness Programmes
Waste Management Process (Waste Stream Mapping & Disposal /
Recycling Process)
30. 16. Health Monitoring Programmes
Health & Hygiene, Ergonomics Practices
Chemical Material Handling Process
Employee Well-being Programmes, Communication, Awareness &
Engagement Programmes
31. 17. Safety Monitoring Programmes
Emergency Preparedness & Response Procedures
Type of scenarios tested
Collaboration with different agencies (civic, third party, vendors,
suppliers during such scenarios )
Safety Audit & Inspection Programme
High Risk Operation Process, LOTO Process
Near Miss, Incident Reporting & Investigation Process
Key learning and takeaways and changes made in the system
from last 3 years incidents
32. Safety Monitoring Programmes… Contd..
Guidelines for Visitors/Assessment Teams
Risk & Opportunities Thereby
Contractor Safety Management
EHS conditions in contract
Contractor safety violation management practices
Contractors' involvement in EHS processes
EHS related training for contractors
Motivation measures for contractors
33. 18. Community Partnership & Advocacy
Programmes
List of Community Programmes
Community Positive Impact Assessment & Improvement Plans
SROI
