Learn practical usages and gain better understanding of Tools and Techniques provided by PMBOK Guide 6th Edition for project managers. Let's use them effectively.

1. Tools & Techniques
in Project Management
Presenter - Kalyanraman N
Date : March17 2018 Venue – CoEP, Pune
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2. Context
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TOOL - A tangible enabler/device to improve productivity and efficiency
… examples ?
TECHNIQUE – “how to”, “process” to improve productivity and efficiency
… examples ?
INFERENCE - T & T are virtuous aids, projecting user as “SMART” individual
EXPECTATION – Demonstrate tangible progress /success by leveraging T & T
… examples ?

3. Popular T & T in Project Management
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Key areas are -
SCOPE
… Traceability matrix
… Influence, Salience diagrams
… Decomposition (WBS)
… Prototypes
SCHEDULE
… Gantt charts
… Schedule compression
… Schedule crashing
... CPM, PERT
COST
… Earned Value (EVM)
… Financial model simulations
… Historical data, industry data references

4. Popular T & T in Project Management
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Key areas are -
QUALITY
… Root cause analysis (e.g. fish bone diagram)
… Control charts, Histograms
… Scatter diagrams
… Cost benefit analysis
RISK
… Decision Tree (what if scenarios, Expected Monetary Value -EMV)
… Probability (P) – Impact (I) matrix
… Simulations (e.g. Monte carlo technique)
PROCUREMENT
… Make v/s Buy analysis

5. Tips on T & T - SCOPE
Traceability matrix
..Map evolution of an idea / requirement to tangible
result / deliverable
Salience / Influence diagram
..Provide clarity on impacted / involved audience on
project / deliverable
Prototype
.. Provide clarity on scope
.. Aids Cost Benefit analysis
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6. Tips on T & T - SCOPE
Decomposition (WBS)
… what is the right level / depth ?
… how to track when work is outsourced ?
… do you need sophisticated tools for WBS ?
… leverage WBS dictionary
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7. Tips on T & T - SCHEDULE
Gantt charts
.. Corelate with WBS
.. Effective dependency mapping
.. Effort v/s benefit analysis is important
Schedule Compression
.. Fast tracking to optimise existing resource pool
.. Crashing demands additional resources
examples ?
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8. Tips on T & T - COST
Acquire / develop financial sensitivity
.. Each resource in project has a cost (nothing is free)
.. Cost benefit analysis for each resource deployment
.. Discourage ‘buffering’ at each level in estimation
EVM relevance and usage
… discipline in data updates
… interpretation of outcomes is subjective
(provide data points to explain)
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9. Tips on T & T - COST
Financial models simulation
… Document and review all assumptions
… Tailor/adapt it for each project
Historical data / industry references
… Perfect match is not possible
… Relevance vis-à-vis time and organization
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10. Tips on T & T - QUALITY
“Cost of Quality” interpretation
… prioritize criteria
… assurance v/s control
… sample size is key for quality outcomes
… trend analysis v/s variance analysis
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11. Tips on T & T - RISK
EMV is a ‘quick’ / ‘first look’ indicator
… high influence of assumptions / perception
P-I matrix is not a constant
.. Should be reviewed in all stages of project life cycle
.. Mitigation for ‘critical’ / ‘high score’ items is key
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12. Tips on T & T - Common
a. Expert judgement
.. Clarity on ‘right’ choice of experts
.. Document justification / rationale for their views
b. 5 Ws (Who, What, When, Where, Why)
.. ‘How’ is key element, documenting the solution
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