Report Writing Skills

1. Paper 1: Writing
Section:1
Directed writing
Report Writing
[200-300 words]
30 Marks
Prepared by: Faiza Rehman

2. What is Report Writing?
– The definition of report writing is creating an account or statement that
describes in detail an event, situation or occurrence, usually as the result of
observation or inquiry. The two most common forms of report writing are
news report writing and academic report writing.
– Essentially, a report is a short, sharp, concise document which is written for a
particular purpose and audience. It generally sets outs and analyses a
situation.

3. Kinds of Reports
– There are two possible types of reports on the exam:
– One is a report to a magazine or newspaper and the other is a report to the
Principal or the police.
– Of course a report to the Principal or police will need to be formal. Remember
your audience. These are busy people and will not appreciate a large amount of
digression. Write to the point.
– A magazine/newspaper report will be less formal and can include a headline
and also some direct quotations/reported speech from people who were
present at the scene/ have an opinion.

4. Points to Remember
– A report will be mostly in the past tense. Remember that, you are reporting
after all.
– You must use paragraphs. Each paragraph should contain one key point and
the topic sentence should indicate this clearly with the rest of the paragraph
developing the point.
– At the end of the report, there should be a summing up of the main points
and an inference or suggestion/recommendation about the way forward.

5. Structure of A Report
From: The Member of the Student Council
To: The Principal, DCS, BWP
– Subject: Recommendations for improving the school's library facilities
– ..................................................................................................................................
– Main Body of Report
– ..................................................................................................................................
– Reported by:
– Faiza Rehman
– 17 October 2020

6. In recent years, the exam has provided the following structure. If this is given on the exam, you
must use this structure:
To the Principal,
..................................................................................................................................
Main Body of Report
..................................................................................................................................
(Put your signature here.)
(Write your full name here.)
(Write the date here in proper format, i.e. 3rd May, 2020)
New Approach

7. Example of a Task
Q. Many of your schoolmates are not interested in sports. You have carried out
a survey on the reasons for their lack of interest. Based on your findings, write
a report to the Principal regarding the matter.
In your report, include:
Reasons for the lack of interest in sport
Some information on school facilities
Provide suggestions for overcoming the problem.

8. Planning Paragraphs
Paragraph 1.Introduction of the writer and the topic.
Paragraph 2. Given point 1 should be discussed.
Paragraph 3.Given point 2 will be discussed.
Paragraph 4. Given point 3 will be discussed.
Paragraph 5. Ending/ concluding paragraph

9. To The Principal
Report on Poetry Symposium held at DCS, BWP
Dear Madam,
A symposium was organised on 1st March 2019 in the school on the topic “Poetry is the essence of life”.
All the English Language students were a part of the classical programme.
The event stared with the felicitation of the guest speakers. Thereafter, the participants were espoused
by Sr. Anna Bakhshi. She acquainted them with the objectives and goals of the workshop. The resource
person Mr. Chris reflected his profound knowledge on the topic and highlighted how important it is to
make the students read and write poetry.
An interactive concourse ignited the inquisitiveness of the participants. They have committed
themselves completely to bring about a change in their life. The informative workshop culminated with
a vote of thanks proposed by the head of the English department.
I anticipate; this report will convey the whole scenario of the event.
Reported by:
Faiza Rehman
22nd April, 2020