This document provides instructions for adding special effects to a PowerPoint presentation, including inserting slides from other presentations, creating custom themes, adding background pictures and textures, inserting sounds and movies, creating and formatting charts, building organizational charts, and applying slide transitions and animations. It also describes how to hide slides, prepare presentations to run on other computers, and deliver presentations using two monitors in podium mode.

1. PowerPoint Tutorial 3
Adding Special Effects
to a Presentation
COMPREHENSIVE

2. Objectives XP
• Insert slides from another presentation
• Create and apply a custom theme
• Add a background picture
• Customize bullets
• Add a textured background
New Perspectives on Microsoft Office PowerPoint 2007 2

3. Objectives XP
• Apply sound clips and a movie
• Create and format a chart (graph)
• Create, modify, and format an organization chart
• Apply slide transitions and animations
• Use the pointer pen during a slide show
• Hide slides in a presentation
• Prepare a presentation to run on another computer
• Give a presentation in podium mode
New Perspectives on Microsoft Office PowerPoint 2007 3

4. Planning the Presentation XP
• Purpose of the presentation
• Type of presentation
• Audience
• Audience needs
• Location of the presentation
• Format
New Perspectives on Microsoft Office PowerPoint 2007 4

5. Inserting Slides from Another XP
Presentation
• In your current presentation, navigate to the
slide before where you want to insert the slides
from another presentation
• In the Slides group on the Home tab, click the
New Slide button arrow
• Click Reuse Slides to display the Reuse Slides task
pane
• In the task pane, click the Browse button, then
click Browse File to open the Browse dialog box
New Perspectives on Microsoft Office PowerPoint 2007 5

6. Inserting Slides from XP
Another Presentation
• Navigate to the slides you want to insert into the
presentation in the PowerPoint window, click the
file, then click the OK button
• In the task pane, select or deselect the Keep
source formatting check box to retain or not
retain the formatting of the slides you want to
import
• Click each slide you want inserted into your
presentation
New Perspectives on Microsoft Office PowerPoint 2007 6

7. Inserting Slides from XP
Another Presentation
New Perspectives on Microsoft Office PowerPoint 2007 7

8. Creating a Custom Theme XP
• Using an existing or new presentation, create the desired
theme colors, bullets, fonts, background color, and
background graphics
• Click the Office Button, click Save As to open the Save As
dialog box, click the Save as type arrow, then click Office
Theme; or click the Design tab on the Ribbon, in the Themes
group, click the More button, and then click Save Current
Theme to open the Save Current Theme dialog box with
Office Theme already selected in the Save as type box
• Navigate to the desired location, type a filename, then click
the Save button
New Perspectives on Microsoft Office PowerPoint 2007 8

9. Creating a Custom Theme XP
New Perspectives on Microsoft Office PowerPoint 2007 9

10. Adding a Textured Background XP
• Go to the slide to which you want to apply the
textured background
• Click the Design tab on the Ribbon
• In the Background group, click the Background
Styles button, then click Format Background at the
bottom of the backgrounds gallery to open the
Format Background dialog box
• Click the Picture or texture file option button
New Perspectives on Microsoft Office PowerPoint 2007 10

11. Adding a Textured Background XP
• Click the Texture button to display a gallery of
textured backgrounds
• If you want to apply the textured background
just to the current slide, click the desired texture
• Click the Close button or click the Apply to All
button if you want to apply the textured
background to all the slides in the presentation
New Perspectives on Microsoft Office PowerPoint 2007 11

12. Adding a Textured Background XP
New Perspectives on Microsoft Office PowerPoint 2007 12

13. Inserting Sounds and Movies into XP
Your Presentation
• Go to the slide in which you want to insert the sound
• Click the Insert tab on the Ribbon
• In the Media Clips group, click the Sound button arrow,
then click the desired source of the sound file on the
menu
• Select the sound file from a specified folder and click the
OK button
• When asked how you want the sound to start in the
slide show, click the Automatically or When Clicked
button
New Perspectives on Microsoft Office PowerPoint 2007 13

14. Inserting Sounds and Movies into XP
Your Presentation
New Perspectives on Microsoft Office PowerPoint 2007 14

15. Inserting Sounds and Movies into XP
Your Presentation
• Go to the slide in which you want to insert the movie
• Change the layout to include an empty content layout, then
click the Insert Media Clip button in the content layout
placeholder to open the Insert Movie dialog box,
or click the Insert tab on the Ribbon, in the Media Clips
group, and click the Movie button; Insert Movie dialog box
opens
• Navigate to the folder containing the movie, click the movie
filename from a specified folder, then click the OK button
• When prompted about how the movie or sound will start in
slide show, click the Automatically or When Clicked button
New Perspectives on Microsoft Office PowerPoint 2007 15

16. Inserting Sounds and Movies into XP
Your Presentation
New Perspectives on Microsoft Office PowerPoint 2007 16

17. Creating a Chart (Graph) XP
• Change the slide layout to one of the content layouts,
then click the Insert Chart button in the content
placeholder; or click the Insert tab, and then, in the
Illustrations group, click the Chart button; Insert Chart
dialog box opens
• Click one of the chart icons in the Insert Chart gallery,
then click the OK button; PowerPoint automatically
opens a Microsoft Excel worksheet
New Perspectives on Microsoft Office PowerPoint 2007 17

18. Creating a Chart (Graph) XP
• Edit the information in the worksheet for the
data you want to plot
• Modify the chart layout, style, format, data, or
other features, as desired
• Click outside the chart area to make the chart
inactive
New Perspectives on Microsoft Office PowerPoint 2007 18

19. Creating a Chart (Graph) XP
New Perspectives on Microsoft Office PowerPoint 2007 19

20. Building and Modifying an XP
Organizational Chart
• Go to the slide in which you want to insert an
organizational chart
• Change the slide layout, if necessary, to one of the
content layouts, then click the Insert SmartArt Graphic
button, or click the Insert tab, then, click the SmartArt
button in the Illustrations group; Choose a SmartArt
Graphic dialog box opens
• Click Hierarchy in the pane on the left side of the dialog
box to select the type of SmartArt graphic you want
New Perspectives on Microsoft Office PowerPoint 2007 20

21. Building and Modifying an XP
Organizational Chart
• In the SmartArt gallery of hierarchy graphics,
click Organization Chart, then click the OK button
• In the organization chart boxes, type the
personnel names, positions, or other
information, as desired
• Add subordinate and coworker boxes as desired
• Click anywhere outside the organization chart
area
New Perspectives on Microsoft Office PowerPoint 2007 21

22. Building and Modifying an XP
Organizational Chart
New Perspectives on Microsoft Office PowerPoint 2007 22

23. Applying Special Effects XP
• Special effects—such as fading out of one slide
as another appears, animated (moving) text, and
sound effects to accompany actions—can liven
up your presentation, help hold your audience’s
attention, and emphasize key points
• Special effects can also distract or even annoy
your audience
New Perspectives on Microsoft Office PowerPoint 2007 23

24. Adding Slide Transitions XP
• Switch to Slide Sorter view, then select the
slide(s) to which you want to add a transition
• Click the Animations tab on the Ribbon
• In the Transition to This Slide group, click the
More button to display the gallery of transition
effects
• Click the desired transition effect in the gallery
New Perspectives on Microsoft Office PowerPoint 2007 24

25. Adding Slide Transitions XP
• In the Transition to This Slide group, click the
Transition Sound button arrow to insert a sound
effect that accompanies each transition
• In the Transition to This Slide group, click the
Transition Speed button arrow to modify the
speed of the transition
• In the Transition to This Slide group, click the
Apply To All button to apply the transition to all
the slides in the presentation
New Perspectives on Microsoft Office PowerPoint 2007 25

26. Adding Slide Transitions XP
New Perspectives on Microsoft Office PowerPoint 2007 26

27. Animating Bulleted Lists XP
• In Normal view, select the object to which you want to
add an animation effect
• Click the Animations tab on the Ribbon
• In the Animations group, click the Animate button arrow
to display a menu of animations, then click the desired
animation
or
• In the Animations group, click the Custom Animation
button to open the Custom Animation task pane
New Perspectives on Microsoft Office PowerPoint 2007 27

28. Animating Bulleted Lists XP
• Click the Add Effect button, point to a style, and
then click More Effects to open the Add Entrance
Effect dialog box
• Click the desired effect, then click the OK button
• Click the Start arrow to choose when the
animation starts
• Click the Speed arrow to choose the speed of the
animation
New Perspectives on Microsoft Office PowerPoint 2007 28

29. Animating Bulleted Lists XP
New Perspectives on Microsoft Office PowerPoint 2007 29

30. Marking Slides During a Slide Show XP
• Right-click anywhere on the screen, point to
Pointer Options on the shortcut menu, then
click Felt Tip Pen
• Click the left mouse button, then drag to mark
the slide
New Perspectives on Microsoft Office PowerPoint 2007 30

31. Hiding Slides XP
• Go to the slide you want to hide
• Click the Slide Show tab on the Ribbon
• In the Set Up group, click the Hide Slide button
New Perspectives on Microsoft Office PowerPoint 2007 31

32. Preparing the Presentation to Run XP
on Another Computer
• PowerPoint Viewer, a separate program that
you can install and use on any computer running
Windows to show your PowerPoint presentation
• To prepare the presentation to run on any
computer, use the Package for CD feature to
create a CD or a folder that you can store on
portable media
New Perspectives on Microsoft Office PowerPoint 2007 32

33. Preparing the Presentation to Run XP
on Another Computer
New Perspectives on Microsoft Office PowerPoint 2007 33

34. Delivering a Presentation with Two XP
Monitors (Podium Mode)
• If necessary, turn on multiple monitor support
• Click the Slide Show tab on the Ribbon
• In the Set Up group, click the Set Up Slide Show
button
New Perspectives on Microsoft Office PowerPoint 2007 34

35. Delivering a Presentation with Two XP
Monitors (Podium Mode)
New Perspectives on Microsoft Office PowerPoint 2007 35