This document provides instructions on how to modify presentations in PowerPoint 2016, including entering and formatting text, converting text to SmartArt, inserting and modifying shapes, rearranging objects, and adding slide footers. The document is divided into sections with steps and screenshots to demonstrate how to perform each modification.

1. 1
PowerPoint 2016 Module 2
Modifying a Presentation in PowerPoint 2016
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product or service or otherwise on a password-protected website for classroom use.

2. 2
• Enter text in Outline view
• Format text
• Convert text to SmartArt
• Insert and modify shapes
• Rearrange and merge shapes
• Edit and duplicate shapes
• Align and group objects
• Add slide footers
© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service
or otherwise on a password-protected website for classroom use.
Module Objectives

3. 3
• Outline view is a great place to enter type when you want to focus on
text and not the layout
• Text in Outline view is organized with slide titles as headings and
bulleted text as indented lines
Enter Text in Outline View (Slide 1 of 4)
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or otherwise on a password-protected website for classroom use.

4. 4
Enter Text in Outline View (Slide 2 of 4)
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or otherwise on a password-protected website for classroom use.
• Outline view showing new slide

5. 5
• When you create a new slide in the Outline tab, a new slide appears
• A blinking insertion point indicates you can enter slide title
• Press [Enter], then [Tab] to start a new bullet
Enter Text in Outline View (Slide 3 of 4)
© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service
or otherwise on a password-protected website for classroom use.

6. 6
• To rearrange the order of slides, simply drag a Slide Icon to a new location
in the Outline tab
• A horizontal indicator line appears to show the new location of the slide
Enter Text in Outline View (Slide 4 of 4)
© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service
or otherwise on a password-protected website for classroom use.

7. 7
• Once text is entered, you can format it with fonts, colors and sizes
• Formatting text allows you to make specific points stand out and grab
the audience’s attention
• Use buttons on the Mini toolbar to format selected text
Format Text (Slide 1 of 2)
© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service
or otherwise on a password-protected website for classroom use.

8. 8
Format Text (Slide 2 of 2)
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or otherwise on a password-protected website for classroom use.
• Selected word with Mini toolbar open

9. 9
• The ability to convert text to a SmartArt graphic increases your ability
to create dynamic-looking text.
• A SmartArt graphic is a professional-quality diagram that visually
illustrates text.
• There are eight categories, or types, of SmartArt graphics
Convert Text to SmartArt (Slide 1 of 3)
© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service
or otherwise on a password-protected website for classroom use.

10. 10
• You can convert existing text into a SmartArt graphic or start from
scratch
• A SmartArt Style is a pre-set combination of simple and 3-D formatting
options that follows the presentation theme
Convert Text to SmartArt (Slide 2 of 3)
© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service
or otherwise on a password-protected website for classroom use.

11. 11
Convert Text to SmartArt (Slide 3 of 3)
© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service
or otherwise on a password-protected website for classroom use.
• Text converted to a SmartArt graphic

12. 12
• In PowerPoint you can insert many different types of shapes including
lines, geometric figures, arrows, stars, callouts, and banners
• A Quick Style is a set of formatting options, including line style, fill color,
and effects.
Insert and Modify Shapes (Slide 1 of 2)
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or otherwise on a password-protected website for classroom use.

13. 13
• Use the rotate handle to manually rotate a shape
• Use the adjustment handle to modify a shape
• Use the Eyedropper to match colors
Insert and Modify Shapes (Slide 2 of 2)
© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service
or otherwise on a password-protected website for classroom use.

14. 14
• Every object on a slide is placed, or stacked, on the slide in the order it was
created
• Merging shapes, which combines multiple shapes together, provides you
the potential to create a variety of unique geometric shapes that are not
available in the Shapes gallery.
Rearrange and Merge Shapes (Slide 1 of 2)
© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service
or otherwise on a password-protected website for classroom use.

15. 15
Rearrange and Merge Shapes (Slide 2 of 2)
© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service
or otherwise on a password-protected website for classroom use.
• New Merged shape

16. 16
• Once you have created a shape you still have the ability to refine its
basic characteristics, which helps change the size and appearance of
the shape
• To help you resize and move shapes and other objects precisely,
PowerPoint has rulers you can add to the Slide pane
Edit and Duplicate Shapes ( 1 of 2)
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or otherwise on a password-protected website for classroom use.

17. 17
Edit and Duplicate Shapes (Slide 2 of 2)
© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service
or otherwise on a password-protected website for classroom use.
• Merged shape moved on slide

18. 18
• You can position objects accurately on the slide using Align commands
in the Arrange group
• You can align objects relative to each other by snapping them to a grid
of evenly spaced vertical and horizontal lines
Align and Group Objects (Slide 1 of 2)
© 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service
or otherwise on a password-protected website for classroom use.

19. 19
Align and Group Objects (Slide 2 of 2)
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or otherwise on a password-protected website for classroom use.
• Repositioned shape

20. 20
• Footer text can give your slides a professional look and make it easier for
your audience to follow your presentation
• You can review footer information that you apply to the slides in the
PowerPoint views and when you print the slides
Add Slide Footers (Slide 1 of 2)
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or otherwise on a password-protected website for classroom use.

21. 21
Add Slide Footers (Slide 2 of 2)
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or otherwise on a password-protected website for classroom use.
• Header and Footer dialog box