This document provides instructions for submitting a Report of Absence Form using the OptiWorkflow (Optiwf) system and reviewing the status of submitted forms. It outlines the steps to complete and submit the form, check the status in the Sent Items folder, and understand the progress map icons. It also describes how approvers can set up their work queue to receive notifications when new forms are submitted for their approval.

1. Submit a Report of Absence Form using OptiWorkflow (Optiwf)
1. Openthe OptiWFiconon yourdesktop or opena browserandenterhttp://optiwf
2. Clickon SignIn
3. Selectthe Police Folder
4. Selectthe ProcessesFolder
5. Selectthe PC_ReportOfAbsence process

2. 6. Complete the form. Whenyougetto the end,selectwhoyouwill be submittingthe formto. In
thisexample,we usedthe Echosquad.
Then, select Submit
7. If youwant to see where youformisinthe process,Go to the SENT ITEMS folderandselectthe
processyouwant to review. The circledicon(below)isthe progressmapicon. Whenyouclick
it,it will showyouwhere yourformisinthe workflow.
8. Belowisan example of aprogressmap.
The black buttonindicatesacompletedtask
The greenbuttonshowsthat the task isreadyand waitingforsomeone toaddressit
The blue buttonisa taskthat is yetto come
The white buttonisa task that isobsolete
A redbuttonindicatesanerror. Please call the helpdeskif yousee aredbutton

3. If you are an approver…..
1. Whenyou launch OptiWorkflow,the firstthing you want to do is setup your WorkQueue so
that you receive notificationswheneveraform issubmittedto you.
******** Youwill onlyhave to do this once.
2. SelectShow My Queues
3. Only the Queuesfor which you are a memberwill be listed
4. In the example above,onlyone of the queueshas an envelope tothe leftof the queue name.
The envelope meansthat notificationsare enabledforthis queue. In other words, whenany
new itemis sentto this queue,you will receive an email notification.
5. To enable notificationon other queues,checkthe box to the leftofthe queue. Then click on
the “Enable Notify” Button.

4. 6. To disable notify,check the box to the leftof the queue and select“Disable Notify”
7. To view what is in the queue,click on the queue name. The itemsin the queue (ifthere are
any) will be listed
8. To open a process, simplyclick on the process