PleaseTech and Peniel Solutions Ltd co-hosted a brief webinar to introduce PleaseReview to the US government and and other federal departments. PleaseTech recently integrated its collaborative document co-authoring and review software (PleaseReview) into TransAccess, Peniel Solutions document and records management solution. PleaseReview and TransAccess are available on Peniel Solutions’s GSA IT Schedule 70.

1. Introducing PleaseReview, for collaborative
document review and co-authoring
Dave Cornwell CEO, PleaseTech Ltd
Gregory Arthur Document Imaging Specialist,
Peniel Solutions, LLC

2. About Peniel Solutions (PSL)
PSL is a global outsource provider of business process solutions
that simplify, facilitate and enhance critical business processes
• Providing solutions that facilitate the movement of business
critical information between and among business enterprises
and their partners
• Developing innovative solutions to existing services to benefit
our enterprise clients and increase the breadth and size of
the markets we satisfy today
• Acquiring intellectual and technology assets that continue to
accelerate the expansion of our client solutions
• Providing cloud computing expertise for document
management, CRM and business critical applications

3. IT Solutions Advisory Services
Cloud Solutions
Document, Records, and
Content Management
Data Center, IT Asset
Management and Data
Migration
Document, Records, and
Content Management
Document, Records, and
Content Management
CIO Support & Governance
Enterprise Program
Management Office Services
Strategic Planning
Technology & Assessment
Transformation Roadmap
Management Best Practices

4. Customers
City of Atlanta Dept. of Navy
Dept. of Army Dept. of Commerce
Dept. of Housing and
Urban Development
Federal Housing
Association
National Archives and
Records Administration
Office of Economic
Adjustment (OEA)

5. About PleaseTech
• The document review and co-authoring specialist
• A growing & profitable software products company
• A global client base - over 100 corporate customers
• Business conducted across industries and sectors
– Life Sciences, Defense, Utilities, Government, IT,
Transport…
– Regulatory, proposals, contract management, marketing,
QA, software engineering…

6. About PleaseReview
• A unique, proven collaborative review and
co-authoring solution developed over the last 8 years
• Over 100,000 users
• Offering
– Simultaneous access
– Specialist review functionality
– Management and control
– Reporting

7. The challenges of document review
A critical business process consuming considerable resources and frequently the
roadblock in the document production process
• Vast (and increasing) number of documents produced
• Often no clear workflow
• Management of review is difficult
• Issues consolidating and incorporating changes and comments
(client example: average of 175 comments/review)
• No audit trail
• Various collaboration partners (internal and external)
• Different document formats (e.g. Word, PDF, others)
• Email chaos (client example: 8 documents = 256 emails)

8. Resulting in
• Missed deadlines
• Poor collaboration
• Multiple marked up copies
• No record of activity on
the review
• No accountability

9. Benefits of PleaseReview
• Save time
– Less time spent on each review
– Fewer review cycles
– Shorter review meetings
• Improve document quality
– Better collaboration
– Transparency
– Metrics (QA) “The use of PleaseReview cut the
review time for a document by half
compared to the process we used
before - what used to take days is
often achieved in hours

10. Benefits contd.
• Bring control
– To the process
– Over the document and content
• Ensure compliance
– Secure collaboration
– Configurable to meet corporate
standards
– Transparency & accountability
– Metrics
“PleaseReview combines
intuitive ease of use with
absolute control and
accountability

11. PleaseReview
• Simple interface
• Add comments and propose
changes
• See and respond to others’
changes and comments in real
time
• Comments and changes
automatically incorporated once
accepted
• Document round tripping for Word
• Metrics provide detailed report of all
activity
• Reviews can be archived once
completed
“PleaseReview allows you
to focus on the content…
not the tools or process

12. TransAccess Content Management
• Scalable enterprise document and
records management solution
• Simplifies the capture,
management, security and access
to information
• Complies with governance and
regulations
• Direct interface with Archives and
Records Centers Information
System (ARCIS), NARA’s (National
Archive Records Administration)
primary archival and tracking
system
• Enables Transparency,
Collaboration and Engagement
(Open Government Directive)
• Secures business records from
inappropriate access and misuse
• Reduces storage and operational
cost through retention and
disposal policies
• Prevents loss of records, provides
images centrally available and
provides access quickly
• Allows access to your important
files from the browser of any
computer – anytime, anyplace

13. The integrated solution
Planned integration with PleaseReview:
• Extends document collaboration capabilities
• Easy to use
• Seamless environment for document access, editing and
review
– Initiate a review directly from within TransAccess
– Access documents for review directly from within TransAccess
• Uses existing TransAccess login credentials
• Central user administration

14. More information
• PleaseReview and TransAccess are available on
PSL’s GSA IT Schedule 70
• Contact us for a no obligation online demo
Questions?
PSL - USA – Atlanta, GA, Washington, DC & Worldwide
3885 Crestwood Parkway, Suite 275 – Duluth, GA 30096
Tel: (866) 878-2490
1001 G Street, NW, Ste 800 – Washington, DC 2001
Tel: (202) 627-6834
ptransaccess@penielsolutions.com
Thank you!