PB PPT BIJNOR COUNTING PB PPT BIJNOR COUNTING PB PPT BIJNOR COUNTING PB PPT BIJNOR COUNTING

1. Counting Process
ETPBS
&
Postal Ballot

2. QR Code Scanner that can be used for ETPBS Pre-Counting
1. DATALOGIC QuickScan QD2430
2. Honeywell Xenon 1900
3. iBall 2D-S209
4. MINDEO MD 6100AT
5. Unitech MS846
6. Honeywell HH400
7. ESYPOS EBS 3312
8. NPoS N-620/N-629

3. Counting of Votes on ETPBs (FOR SERVICE ELECTORS)
• Counting of ETPBs shall be done at ROs Table as in the case of the
other postal ballots. Only such Postal Ballots as are received before
the hour fixed for commencement of counting shall be counted.
• Opening of the Envelopes-
First Phase: Opening of Form 13-C (Outer Envelope)
(a) The covers in Form 13-C received in time should be verified and
opened one after another. QR code on the Outer Envelope will be
scanned using a computer software and QR code reader and
necessary validity checks will be performed.
After verification of the outer envelope, a unique serial number
will be provided by the computer. This serial number will also be
manually marked by RO on the envelope being verified. The
computer software will check the entry in the QR code for any
possible duplicates and will provide the list of serial numbers which
are all duplicate to the Postal Ballot

4. (b)On opening the cover "B" (Form 13C), two
documents are required to be found inside. The first is
the declaration by the voter in Form 13-A and the
second the inner cover i.e. Form 13-B containing the
Postal Ballot Paper.
(c)As each cover is opened, RO should take out the
declaration in Form 13-A and the cover in Form I3-B,
scan, verify and then scrutinize the declaration.
(d)Before opening the cover in Form 13-B containing
the Postal Ballot Paper, the Returning Officer must
check the declaration in Form 13-A and all such forms
13A must be kept separately and sealed, before taking
up Form 13B for opening and counting.

5. (e) Returning Officer will reject a Postal Ballot without
opening its inner cover in Form 13-B if:
(i) the declaration in Form 13-A is not found in the cover,
or
(ii)the Electronic Postal Ballot Identification Number (e-
PBID) in the declaration in Form 13-A does not match
with the issued e-PBID,
or
(iii)the declaration has not been duly signed and, or not
attested by an officer competent to do so, or the e-PBID
of Postal Ballot appearing in the declaration is different
from the e-PBID on the cover in Form 13-B

6. (iv) All the declarations in Form 13-A, which have been
found to be in order, should then be kept separately for
counting.
(v)For further counting, all instructions for counting of
postal ballot paper shall apply.
(vi)Scanning of QR Codes SHOULD be done in the sequence
without fail. Form 13C should be scanned first, followed by
both the QR Code on Form 13A and then Form 13B.
SEQUENCE OF QR CODE SCANNING SHOULD NOT BE
CHANGED UNDER ANY CIRCUMSTANCE.

7. The pre counting process involves the verification of the following:
 Form 13-C - Cover B (Outer Envelope)
 Form 13-A - Declaration by Elector
 Form 13-B - Cover A (Inner Envelope)
 Postal Ballot Paper
Optically machine readable code will be scanned on the Outer Envelope and
necessary validity checks will be performed.
After verification of the outer envelope, a unique serial number will be recorded
in the database against the code on outer envelope (Cover B) and the same will
be written on the Cover B.
If another envelope with the same credentials/serial number is found, then the
serial number of the older envelope will be displayed to the RO for duplicate
envelopes.
This will help in locating the duplicate envelopes physically.
Electronically Transmitted Postal Ballot System – Pre Counting

8. Electronically Transmitted Postal Ballot System – Pre Counting
Pre-Counting
Scan
Form 13-C
(Outer Envelope)
Scan
Form 13-A
(Declaration)
Scan
Form 13-B
(Inner Envelope)

9. On opening the outer envelope, two documents are required to be found inside.
 The declaration by the voter and
 Inner envelope containing the Postal Ballot Paper.
As each cover is opened, RO will take out the declaration and the inner envelope, scan,
verify and then scrutinize the declaration.
Before opening the inner envelope containing the marked postal ballot paper, the
Returning Officer will check the declaration.
Thereafter the inner envelope will be verified and opened one after another. Then the
marked Postal Paper will be taken out, verified and validity of the Postal Ballot Papers
scrutinized and decisions arrived at.
The valid Postal Ballot Paper will then be forwarded for COUNTING.
Electronically Transmitted Postal Ballot System – Pre Counting

10. Electronically Transmitted Postal Ballot System – Pre Counting
Pre-Counting
Scan Vote (Marked
Postal Ballot)
Forward Valid
Votes for Counting

11. INSTALL QR CODE SCANNER
e-Postal Ballot

12. RO Login to ETPBS portal
1. Select ECI Official
2. Enter RO Login ID
3. Click SUBMIT
RO receives the OTP
4. Enter OTP
5. Click VALIDATE
OTP
e-Postal Ballot

13. SCANNING EACH BALLOT’s
FORM C-A-B
e-Postal Ballot

14. TAKE Form 13-C
e-Postal Ballot

15. Scan Form 13-C Tab : 4
1. Click
e-Postal Ballot

16. Scanning QR code on Form 13-C
SCAN the QR code & Note
down the Sr. No on back side
of 13-C
Serial
Number
appears here
e-Postal Ballot

17. NOTE THE FOLLOWING WHILE SCANNING
e-Postal Ballot
• After scanning QR code a beep sound will
be heard and a serial number will be
displayed on monitor. If its not displayed,
refresh the page before scanning again.

18. PROCEDURE TO BE FOLLOWED WHILE SCANNING
e-Postal Ballot
Click on the “Scan Form 13-C” button and Scan the QR Code on the outer envelope.
(Ensure to mark the serial no. as shown in ETPBS – on the Form 13-C being scanned with a
pencil)
Immediately OPEN the Outer Envelope and take out Form 13-A and Form 13-B. Then click on
the “Scan Form 13-A” button and Scan both QR Codes of Form 13-A.
(Mark the serial number on the Form 13-A being verified by a pencil)
Then, click on the “Scan Form 13-B” button and Scan the QR Code on the inner envelope.
(Mark the serial number on the Form 13-B being verified by a pencil)
Now, take the next outer envelope (Form 13-C) of a voter and repeat the above-mentioned
entire process, i.e. complete the scanning of the Form 13-C, Form 13-A and Form 13-B, in
sequence.

19. INSTRUCTIONS TO RO
e-Postal Ballot
Clarification - 1: HowDuplicityis checked?
After scanning a QR code the computer software will check the entry in the
database for any possible duplicates in the list of Postal Ballots received and flag a
warning for such case. The computer software will also provide the list of serial numbers
which are all duplicate to the PB being handled. The RO will locate all such duplicate
envelopes as indicated by the computer software and keep them together physically
and INVALIDATE all such duplicate votes.
All such envelopes declared INVALID shall not be opened for further
processing & will be kept aside and preserved for future reference. Number of
such duplicate postal ballots shall be marked in the register.

20. Scan Form 13-A
e-Postal Ballot
Click

21. TAKE 13-A
Check whether
Elector has
Signed
Attesting Officer
Signature
e-Postal Ballot

22. Scanning 13-A
SCAN both the QR code & Note
down the Sr. No on back side 13-A
e-Postal Ballot

23. Scan BOTH THE QR code on Form 13-A
There are 2 TWO QR codes on Form 13-A. Both the QR
code have to be scanned staying on this page
Serial
Number
appears here
e-Postal Ballot

24. Form 13-B
e-Postal Ballot
Click

25. TAKE FORM 13-B & SCAN
FORM 13B
SCAN the QR code & Note down the Sr.
No on back side of 13-B
e-Postal Ballot

26. SCANNED SERIAL NUMBER 13-B
20/04/2018 e-Postal Ballot 31
Serial
Number
appears here

27. TAKE NEXT OUTER COVER FORM 13-C &
REPEAT THE ABOVE 3 STEPS TILL ALL ARE
SCANNED
e-Postal Ballot

28. WHEN C-A-B SCANNING IS
COMPLETE AND DECLARATION IN
Form13-A HAS BEEN CHECKED
AND FOUND TO BE IN ORDER…..
20/04/2018 e-Postal Ballot 33

29. OPEN ALL FORM 13-B
ENVELOPE & TAKE OUT THE
PB
e-Postal Ballot

30. VOTES MARKED ON PB IS CHECKED
e-Postal Ballot
&
ONLY VALID VOTES ARE SCANNED

31. WHEN ALL PB C-A-B scanning is Complete
e-Postal Ballot
Click on this button to
Start Scanning of VALID e-
PB (VOTE).

32. AFTER SCANNING IS OVER
ALL THE VALID PB ARE
COUNTED
e-Postal Ballot

33. e-Postal Ballot
Postal Ballot For Other
Categories (other the ETPBS)

34. Counting of votes received through Postal ballots
As each cover is opened, take out
declaration in Form 13A and
inner cover “A” in Form 13B. If
declaration in Form 13-A is not
found, reject the postal ballot
Scrutinize Declaration
Reject if not duly
signed/attested by
competent authority
Also reject the PB if
substantially defective
or Serial Number in
Form 13 A and inner
cover ‘A’ in 13 B does
not match.
Each rejected cover
to be endorsed
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suitably; Such
declaration 13 A &
inner cover (Form
13B) be put back in
cover i.e. Form 13C.
Then….

35. Counting of votes received through Postal ballots
All such covers to be kept
separately in an envelope and
sealed with particulars i.e. the
name of the constituency, the date
of counting and brief description
noted on top for easy identification
All OK declarations to be
kept together in a separate
larger cover ‘B’ and sealed so
that secrecy of ballot is not
violated
All these must be
done before cover
in Form 13B
containing ballot
paper is opened
Now open 13 B and
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scrutinize Postal
Ballot Paper and
take decisions.

36. Counting of votes received through Postal ballots
Count valid votes and
credit each candidate with
votes given to him
Calculate total number of
votes received by each
candidate
This should be carefully
entered in Result Sheet in
Form 20 at appropriate
column.
Announce the result aloud
of the PB round for
information of candidates
All valid and rejected PBs to
be bundled, packed, sealed
with your seal, candidates’
seal if they wish and then
ECI Secret seal
Particulars (name of
constituency, date of
counting, brief description
of contents) on sealed
packet
36

37. Counting of votes received through Postal Ballots
Postal Ballot Paper is rejected if:
No vote is
recorded
Votes given
for more
than one
candidate
It is
spurious
ballot
paper
It is
damaged/
mutilated
that its
identity as
genuine can
not be
established
Not
returned
in the
cover ‘B’
sent
along
with it to
elector
by RO
Marked/
indicated
in such a
way that
it is
doubtful
for which
candidate
vote has
been
given
It bears
mark
apart
from vote
or writing
by which
voter can
be
identified
37

38. • There is no particular mark as per law to be made by voter to record
vote on PB
• Any mark is valid if it is clear beyond reasonable doubt in favor of
which candidate vote has been given
• It should not be rejected if mark has been made more than once to
clarify choice
• PB will not be rejected merely on the ground that the attesting
officer has not put his seal on the declaration , if all relevant details
of attesting officer have been mentioned
• The PB will also not be rejected on the ground that the sender has
not put his signature on the outer cover ‘B’ (Form- 13-C) if the
identity of the sender is verifiable on the basis of his declaration in
Form -13-A
• Sealing of packets should be done using RO as well as Commission’s
secret seal. Candidates also allowed to use their seals.
Counting of votes received through Postal ballots
38

39. Defective Declaration in 13 A
• If the declaration (Form 13-A) is not found inside the
cover “B” in Form 13-C;
• If the declaration has not been duly signed by the
elector or has not been duly attested by an officer
competent to do so or is otherwise substantially
defective;
• If the serial number of the ballot paper appearing on
the declaration in Form 13A is different from the
serial number as endorsed on the inner cover “A” in
Form 13-B.

42. •The Commission has decided that where the result of an election is
going to be decided by difference of postal ballot received by the first
two candidates, then there shall be mandatory and comprehensive
recount of postal ballot papers, even though no candidate asks for it.
•After 30 minutes of the commencement of postal ballot counting, the
EVM counting can start. The EVMs can be brought under escort (agents
can accompany) from the strong room to the counting hall even if the
postal ballot counting is still going on. However, the penultimate round of
EVM counting shall not commence unless the postal ballot counting is
over.
Some Important points

43. Some Important points
•The total number of postal votes received by each candidate should
be calculated, entered in the Result Sheet in Form 20 in the
appropriate place and announced by RO aloud for the information of
the candidates.
•No Returning Officer shall declare the result without receiving the
authorization in the prescribed format from the Observer. It shall be
the personal responsibility of the Observer and Returning Officer to
ensure fairness of counting of votes and accurate compilation of result.
• A CD containing the record of complete videography of counting
process should be given by the Returning Officer to all candidates or
their election agent free of cost after the counting process is over.

44. Thanks
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