3. CBMS Forms 16 17.pptx

Republic of the Philippines
Philippine Statistics Authority
2022 CBMS Nationwide Rollout
Instructions in Accomplishing CBMS Form 16 & 17
CZARINA MAE B. BLANCO
Statistical Specialist II
Community-Based Statistics Division

Training Presentation Format and Outline 2
Outline of the Presentation
Forms to be Processed in DPS1
DPS1 Flow and Procedure
CBMS Forms 16
(Observation Record)
1
1
CBMS Form 17
(Spotcheck/ Re-interview Form)
1
2

CBMS Form 16: Observation Record 3
CBMS Form 16: Observation Record
Observing Interviews Conducted by ENs
The Head CBMS Area Supervisor (Head CAS), CAS, and Team
Supervisor (TS) should observe an enumerator (EN) while conducting an
interview. This is required so that the performance of the ENs could be
monitored.
However, it is important that the EN should not be interrupted while the
interview is ongoing. They should merely note down their observations
and comments on CBMS Form 16 (Observation Record) while the
interview is in progress.

Observing Interviews Conducted by ENs
The observations and suggestions must be discussed with the EN right
after the interview. In this way, the errors committed can be corrected
immediately. The Head CAS, CAS, and TS should closely supervise the
ENs especially during the first few days of enumeration.
They should spend more time observing/supervising “weak ENs”, or those
ENs who have relatively poor quality of work, hence, do not meet the
standard output.

Instructions in Accomplishing the CBMS Form 16:
PAPI CAPI
a. Write the geographic name and code of the
province, city/municipality, and barangay and the
EA number. Also write the name of the EN
assigned in the area.
• Tap the Form 16 from the menu item.
• GeoID Landing Screen will appear.
• Select desired Province, Municipality, Barangay
and EA
• Tap “Proceed Button”
b. Fill out the Observation Record following the
instructions:
• Copy from the CBMS Form 1, the BSN, HUSN
and HSN of the household interviewed by the
EN.
In each of these questions, write “1” for “Yes” if the EN followed
the correct procedure. Otherwise, write “2” for “No.

PAPI CAPI
b. Answer the questions listed in the Observation
Record. These questions are designed
to evaluate if the EN followed the prescribed
procedures for:
· determining the buildings eligible for
enumeration,
· mapping and geotagging procedures, and
· conducting an interview with households.
• To start recording the observation, the
supervisor has to select first the sections that
confuses or not easily understood by the
respondent. You can select multiple sections.
• After the selection, “Add Item” button will
appear at the bottom. Tap the Add Item to
specify the items that confused the respondent.
• Select specific item/s from the section identified
as confusing from the selected sections.

PAPI CAPI
c. Write in the Remarks column explanations or
comments for entries needing clarification.
d. Repeat steps a to c for each household
interview or geotagging/ mapping activity that you
observe.
e. Record the questions that were found difficult to
administer and confusing to respondent. Indicate
the specific item number or section, actions taken
by the supervisor to correct and recommendations
for the future conduct of CBMS.
f. Write the recommendation or action taken for
any observation about the performance of EN
needing appropriate action on the space provided
at the bottom of the Observation Record.
• After tapping the “Add Item” button, a modal will
appear showing the questions for item 6b.
• The supervisor needs to fill-out all the required
fields and tap the “Add” button to save the data.
• After adding data, the user can see the details
above the “Add Item” button.
• Tap the “Edit” button to modify/edit the data.
• Tap the “Delete” button to delete the entered
data.

PAPI CAPI
3. Under the “Prepared by:” portion, write
your name and designation and affix your
signature. Also indicate the date when you
accomplished the form.
4. Submit the accomplished Form 16
(Observation Record) to
CAS/HCAS/PSOs/RSSOs for compilation.
Upload button is available in CAPI to submit
the accomplished Form 16. Submission can
be monitored in MIS. (Internet connection
required)

The Supervisor should be aware of the common errors committed during
data collection such as the following:
• failure to list all the buildings that are supposed to be listed;
• incorrect identification of points and/or plotting of geographic symbols on
the map;
• incorrect filling out of the listing booklet;
• improper way of asking questions;
• failure to follow skipping patterns in the questionnaire;
• failure to ask the probing questions that will avoid omission
of household members

16
CBMS Form 17: Spot-check/Re-interview Form
Spot-checking and Reinterview of Households
The Head CAS, CAS, and TS should ensure the complete listing and
enumeration of all households in their respective areas of assignment. The ENs
were instructed to post CBMS Form 8A or CBMS sticker to indicate that the
household had already been interviewed. If no sticker had been posted, the
supervisors should inquire whether the household had been already interviewed
by an EN. All occupied and vacant buildings/houses should also have a sticker.
Check the area for possible inaccurate coverage of households especially along
barangay/EA boundaries, and omission of households situated in isolated parts
of the barangay/EA.

17
Spot-checking and Reinterview of Households
Spot-checking and reinterviewing of households using CBMS Form 17
(Spotcheck and Reinterview Record) is done to verify if the EN adheres strictly
to the CBMS concepts and definitions and to the prescribed procedures in
conducting an interview. Entries in CBMS Form 17 should be matched by the
supervisor against the corresponding CBMS Form 2 (HPQ).
If there is any discrepancy in the responses given, especially if they had the
same respondent, the supervisor should promptly discuss the matter with the
EN. It is important that doubtful entries are verified with the household and
corrected/resolved promptly/immediately while the EN is still in the area.

18
PAPI CAPI
Write the geographic name and
code of the province,
city/municipality, and barangay,
and the EA number. Also write
the name and code number of
the EN assigned in the area.
• Tap the Form 17 from the
menu item.
• GeoID Landing Screen will
appear.
• Select desired Province,
Municipality, Barangay and
EA
• Tap “Proceed Button”

19

20
PAPI CAPI
a. Indicate the date (MM/DD/YYYY) of spot
checking/reinterview.
b. For each building/housing unit spot-checked, answer the
following questions through observation:
•Is there a 2022 CBMS sticker posted on the
building/housing unit?
•Are the BSN, HUSN, and HSN correctly written on the
sticker?
•Are there needs for improvement? What are these?
•Is there an “X” mark for callback on the sticker?
On the printed CBMS Form 17, put “X” mark in the box for either “Yes” or “No”
in each of the questions.
• To start the
matching, tap the
“Start Spot-check
/ Re-interview”
button to open
Form 17 Data
Entry.
If the CAPI application is used,
simply select either “Yes” or “No.”

21

22
a. Write/enter the date of the reinterview (MM/DD/YYYY).
b. Copy the BSN, HUSN, and HSN from the sticker of the household to be
reinterviewed.
c. Ask the respondent of the household being reinterviewed about the questions
indicated in the Reinterview Record. These questions pertain to the name of the
respondent, the address and whether a CBMS EN visited the household. If the answer
is “YES”, ask the date the EN visited the household and the name of the respondent
interviewed during that visit.
d. Ask for the number of male and female members in the household and record the
figures in the spaces provided. The CAPI application should be able to sum the number
of males and females to derive the total number of household members.

23
e. Proceed to administer a short version of the CBMS Form 2 (Household Profile
Questionnaire)in the Reinterview Record. Selected CBMS Form 2 data items
covered in the CBMS Form 17 include data items on demographic, economic
and housing characteristics of the households. In CAPI, there are lists of cases
ready for spot-checking and re-interview. The supervisor should download the
Form 2 in preparation for matching after conducting Form 17.
f. If the CBMS Form 17 is administered through CAPI, go to the “For Validation”
tab upon completing the CBMS Form 17 then match the CBMS Form 17 with its
corresponding CBMS Form 2 by cling on the “Match” button.

24
PAPI CAPI
Accomplish the portion marked “Comparison with
Accomplished CBMS Form 2”
Write the date when the selected entries in CBMS Form
17 were compared with the selected entries in CBMS
Form 2.
●Put an “X” mark in the box for either “Yes” or “No” if
the name of the respondent of the CBMS Form 2 is
the same as the one reinterviewed in this CBMS
Form 13.
●Record the response as in CBMS Form 2 as well
as the CBMS Form 17.
Write the result of matching the entries in CBMS Form 2 and
CBMS Form 17. Write “1” for matched or “2” for unmatched.
• As TS/CAS, you can run a summary of the
“Comparison with Accomplished CBMS Form 2”
using the CBMS Mobile Application. An error list will
then be generated showing the inconsistencies
between the two forms, if there are any.
• Relay to the EN for verification any inconsistencies
found. If there is a need to edit the corresponding
Form 2, return it to him/her by clicking on the
“Return” button.
• If the entries in both forms are consistent, upload the
accomplished Form 17 by clicking on the “Upload”
button.

25

26
Summary of Data Items for Comparison:
• Number of daughters of the household head
• Number of sons of the household head
• Number of household members below 5 years old
• Number of household members 15 years old and over
• Number of household members currently attending school
• Number of household members who graduated highschool
• Household members with health insurance (Philhealth or private health/medical insurance)
• Number of household conveniences owned by type
• Number of ICT devices owned by type
• Number of vehicles owned by type

27
Summary of Data Items for Comparison:
• Main construction materials of roof
• Main construction materials of outer wall
• Main construction materials of floor
• Number of bedrooms in the housing unit
• Tenure status of housing unit
• Main source of drinking water
• Presence of electricity in the dwelling unit
• Household member paying (whether prepaid or postpaid) when accessing the internet

psa.gov.ph
openstat.psa.gov.ph
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psa.gov.ph/cbms
https://cbms.psa.gov.ph

3. CBMS Forms 16 17.pptx

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