This document provides instructions for processing firearm transactions at a retail store in compliance with state and federal regulations. It outlines the required steps which include conducting a background check, collecting any applicable fees, filling out form 4473, attaching the proper documentation, and filing all records together for future audits. Key aspects that must be followed are running firearms through a specific account, capturing customer and firearm details, attaching terms notices, obtaining signatures, and properly storing completed forms and receipts.

1. FIREARM
TRANSACTION

2. Background
Check
All Firearm transactions will require a
background check
(COLRADO ONLY FEE)
As of July 1, 2013 Colorado (CBI) instated
a fee to conduct a Background Check
We must first collect the fee BEFORE
submitting the background check

3. Background
Check Fee
Simply input CBI for the sku
It will charge $7 for each background
check

4. Reference
The more information the better!!
Utilize the reference field to collect the
customers
FIRST MIDDLE LAST

5. Complete
Transaction
PRINT INVOICE
ATACH TO 4473 TO FILE

6. 4473 &
Background
Now you will use the EZ Arms program
to fill out the required 4473 and
background check
Please view the EZ Arms Presentation
for details

7. POS
FIREARM
TRANSACTION

8. Firearm
Account
All Firearms MUST be rung under the
#103800 Firearm Account
Simply enter 103800 in the customer field
at the top of the screen
Press Enter

9. Pop-up boxes
A series of pop-up boxes will prompt
1. Customer may not charge
2. Firearm account details
3. Customer & Firearm information
needed

10. F11 Entry
Press F11 x 2
To get to the Customer Information
Phone#-
Reference-First Middle Last
Ship To: Address, Town, CO, and Zip
Special Instructions 1st box- Serial #
Special Instructions 2nd box-Model #
F11 again to return to POS screen

11. Firearm Sku
Now scan the firearm and select qty
Ensure it is the correct description and
pricing
Enter to Post

12. GTERMS
Must attach GTERMS for
All Firearm and Ammunition purchases

13. GTERMS
Be sure to let you customer know that
All Firearm and Ammunition Purchases
are FINAL
Once Posted it will also print on the
customers receipt.
Total

14. Signature
Capture
The GTERMS will initiate a signature
capture on the Pin Pad
The customer must sign acknowledging
that there are no refunds or exchanges
on firearms or ammunition

15. Complete
Transaction
Now you will choose which tender the
customer will pay with to complete the
transaction
Be sure to print an additional copy of
the invoice. 1copy will go to your
customer, and the other will attach to the
4473 packet to file.

16. Completed
Invoice
Here is an example of where all the
information we captured in the
Customer Information Screen now
shows on the invoice of the sale.
Note where the customer & Firearm
information print.
Feel free to highlight the serial # and let
the customer know to keep the record in
a safe place.

17. 4473 Packet to
File
1. Copy of Completed 4473
2. Printed Background approval page
3. Copy of Background Fee Paid (CO only)
4. Copy of Transaction
5. Attach the boot tag to the front left corner
and staple all together

18. ATF VIEW
Why do we capture all this information?
• ATF Audit
• Find and Sort Firearm Transactions
• Accessible for all

19. ATF View
Firearm Look-up
In the POS Screen you will select the
Quick find Button located on the menu
Or
“Ctrl R”

20. ATF VIEW
Now you will go to the top left had
corner of the screen under File and
select
Load View

21. ATF VIEW
A Pop-up box will prompt and you will
select
ATF VIEW

22. ATF VIEW
Now Select your store you are wishing to
view

23. ATF VIEW
Once you view has loaded you may now
sort from any of the columns shown
Simply right click on the column to sort
and choose Filter On

24. ATF VIEW
It will default to contains
You will input what information you are
wanting to look for
Select Apply Now

25. ATF VIEW
If it is a large search it will confirm that
you want to continue the search
Select Yes

26. ATF VIEW
It will show your results
Now you have the information needed to
find your 4473 in a timely manor
Date/Name/Ser#

27. COMPLETE