1. w w w . p r o a r c h i v e s - s y s t e m e s . c o mP A G E 1
PRO ARCHIVES SYSTEMES
Yo u r r e c o r d s m a n a g e m e n t s p e c i a l i s t
PRO ARCHIVES SYSTEM T/A AFRICA INTERNATIONAL REMOVALS
SARK HOUSE
23 KENMARK CRESCENT
BLUFF HILL INDUSTRIAL PARK
PHONE +263 4 331 176

2. w w w . p r o a r c h i v e s - s y s t e m e s . c o mP A G E 2
THE MOBILITAS GROUP
An in te r n atio n a l c o mp a n y
“As a sister company of the removals specialists AGS, we possess all the necessary means
to conduct all removals, transportation and handling operations required by our clients.”
Domestic removals
International
removals
Storage
Physical archiving
Electronic archiving
4,230 km physical
documents archived
3 million digital
documents hosted
20 million pages scanned
every year
30 years of experience in
records management
€ 47m turnover in 2015
771 employees
4 continents covered
More than 3,500 clients
Auditing
Imaging
Relocation

3. w w w . p r o a r c h i v e s - s y s t e m e s . c o mP A G E 3
Our international network covers 4 continents

4. w w w . p r o a r c h i v e s - s y s t e m e s . c o mP A G E 4
PRO ARCHIVES SYSTEMES ZIMBABWE
Ke y in for ma tio n
Contact details Yann Jondeau
Branch manager Zimbabwe
manager-zimbabwe@agsmovers.com
23, Kenmark Crescent, Bluff Hill Industrial Park Off
Faber Road, Bluff Hill, Harare, Zimbabwe
Tel: +263 433 1176
Date of creation 2002
Staff 11 employees
Surface 1,091 m2
Capacity 459 m³ Warehouse Storage

5. w w w . p r o a r c h i v e s - s y s t e m e s . c o mP A G E 5
THE PRO ARCHIVES SYSTEMES SOLUTIONS
Ou r e xp e r tis e

6. w w w . p r o a r c h i v e s - s y s t e m e s . c o mP A G E 6
RECORDS MANAGEMENT SERVICES
We c a te r for yo ur ne e d s
STEP
5 Safe destruction, management of document life cycle
CONFIDENTIAL DESTRUCTION
STEP
4 Confidential storage, secure warehouses
SECURE STORAGE
STEP
1 Auditing, practical and legal advice
NEEDS ANALYSIS
STEP
2 Sorting and handling, inventory creation
COLLECTION AND IMPLEMENTATION
STEP
3 Online management, physical and digital delivery
RECORDS MANAGEMENT

7. w w w . p r o a r c h i v e s - s y s t e m e s . c o mP A G E 7
AUDITING AND ADVICE
O u r e xp e r ts a c c o mpa ny you
How to manage and organise
your records?
Which documents have
to be kept?
What are the applicable
regulations?
“PRO ARCHIVES SYSTEMES answers all your questions and
simplifies your records management procedures.”
What are your needs and
obligations?

8. w w w . p r o a r c h i v e s - s y s t e m e s . c o mP A G E 8
PHYSICAL ARCHIVING
A complete set of personalised solutions,
adapted to your company’s needs and constraints.
Pu t yo u r r e c o r ds in th e h an d s o f e xp e r ts
BEFORE AFTER

9. w w w . p r o a r c h i v e s - s y s t e m e s . c o mP A G E 9
PHYSICAL ARCHIVING
Pu t yo u r r e c o r ds in th e h an d s o f e xp e r ts
We provide containers and packing
materials which have been especially
designed to store your records.
On-site sorting and packing of your
records according to a preliminary plan
determined by you.

10. w w w . p r o a r c h i v e s - s y s t e m e s . c o mP A G E 1 0
SAFE AND SECURE STORAGE
D e d ic a te d w a r e h o u s e s o p timis e d for ar c h ivin g
 Anonymous and random storage of records
on metal racks
 Intruder and fire detection and prevention
 Controlled access, 24/7 video surveillance
 Protection against vermin
 Ventilation
 Temperature and humidity maintained at
optimal levels
 Control of installations by accredited
companies

11. w w w . p r o a r c h i v e s - s y s t e m e s . c o mP A G E 1 1
ELECTRONIC RECORDS MANAGEMENT
N u mé r is a tio n e t a r c h iva g e é le c tr o n iq u e
Imaging of all or some of your records
On-site imaging available
Copy image to your preferred support
(CD, DVD, DMS, digital safe, etc.)
Set up of a Document Managing System
with search criteria
Confidential and secure storage
of your original records

12. w w w . p r o a r c h i v e s - s y s t e m e s . c o mP A G E 1 2
IMAGING MATERIAL
Ma te r ia l c a p a c ity
MATERIAL:
Scanners, computer work stations
High-performance image-capturing software
FEATURES:
A4 and A3 scanning
Two-sided scanning
Optical resolution up to 600dpi
Speed of 90 pages/min
OCR module and image processing

13. w w w . p r o a r c h i v e s - s y s t e m e s . c o mP A G E 1 3
ELECTRONIC RECORDS MANAGEMENT
A s imp le a nd c o mple te to o l
Specially developed by
our engineers to meet all
your needs.
Compatible with all
platforms, no installation
needed.
A single interface for your
physical stock and your
digital documents.

14. w w w . p r o a r c h i v e s - s y s t e m e s . c o mP A G E 1 4
ELECTRONIC RECORDS MANAGEMENTS
Exa mp le o f ima g in g p r o je c t
Digitalisation with image processing of 300,000 certificates
from the Civil Register Office of Papeete.
BEFORE AFTER

15. w w w . p r o a r c h i v e s - s y s t e m e s . c o mP A G E 1 5
WHY TRUST US
So me o f o u r ima g in g p r o je c ts
Société Générale aux Antilles
Processing of bank statements.
Orange Cameroon
Imaging of 4,253 supplier contracts, a
volume of 58,884 pages over 4 weeks.
BNP Paribas
Imaging of bank statements and
indexing by client.
Canal +
Imaging of employee files and creation
of an online management system.
TOTAL
Preparation, imaging and indexing of
1.2 million pages over 6 months.
Airtel Gabon
Imaging of import and property files
since 2004.
Mairie de Pirae (Tahiti)
Imaging and indexation of 18 000 civil
registry acts.
Papeete Notary Office (Tahiti)
Imaging of 20,000 client files, a volume
of 220,000 A4 pages.

16. w w w . p r o a r c h i v e s - s y s t e m e s . c o mP A G E 1 6
OUR QUALITY COMMITMENT
3 0 ye a r s o f e xp e r tis e a t yo u r s e r vic e
Continued training of our teams
Secure warehouses and regular
audits
Confidential management of records Average customer loyalty rate of 96%
Member of the PRISM associationReactivity and innovative solutions
Traceability and full access
“Our primary objective is to satisfy our customers by constantly improving our services.”
Latest international quality standards
for archiving

17. w w w . p r o a r c h i v e s - s y s t e m e s . c o mP A G E 1 7
SOCIAL CORPORATE RESPONSIBILITY
Pr o fe s s io n a lis m a n d a c c r e d ita tio n s
 Preserving the environment is part of the Group’s Quality
Management process, in accordance with local laws and regulations.
 Responsible and committed procurement policy; recycled and
recyclable materials, sustainable waste management.
 Active member of the United Nations Global Compact, commitment
to the ethical values laid out in its 10 Principles.
 Promotion of tolerance and equity through a multicultural Group
employing staff in more than 80 countries.
 Collaboration with NGOs and associations on social and environmental
development projects (Planète Urgence, Save the Rhino, Croix Rouge,
Desmond Tutu Foundation).
ENVIRONMENT
HUMAN RIGHTS
LABOUR RIGHTS
ANTI-CORRUPTION
“A family business, MOBILITAS has since its creation in 1974 been
committed to the values of quality, performance, innovation and solidarity.”

18. w w w . p r o a r c h i v e s - s y s t e m e s . c o mP A G E 1 8
PARTNERSHIP WITH PLANÈTE URGENCE
En vir o n me n tal r e s p o n s ib ility
We plant 1 tree for every 15 boxes stored with us:
More than 155,000 trees planted thanks to you
Fight global warming
Environment & Development
Programme:
Protect biodiversity
Promote local socio-economic
development
Combat desertification

19. w w w . p r o a r c h i v e s - s y s t e m e s . c o mP A G E 1 9
WHY TRUST US
So me o f o u r c lie n ts