Paper Persists Even While The Mobile, Cloud World Expands

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In this presentation from the AIIM Road Trip 2015, TAB discusses the increase to mobile and cloud and its effect on paper.

Technology

Information Horizon Series
Zone Management
Disposal
.
Attachment
Slide
Email
Intelligent Classification

Information
Horizon
3 Most Important Concepts?

New
epolicy
New
Rules
Apply
to as-is
RIM First Approach

Information
Horizon
Adoption by ‘Key’ stakeholder group

Information
Horizon
Age of ‘Modern’ Business
Common Business
Tools by Year
FTP: 1970’s to 1985
Email: 1984
File Manager: 1990
File Manager: Now with almost 30 functions

Information
Horizon
Typical Taxonomy Approach
User
• Chaos and
Hoarding
Functional
• Imaginary
Departments
File Plan
• Tradition
New AgeLeaderless RIM First

Information
Horizon
How many times do you pay for the same
information
Copy on Team Drive
Copy as
email
attachment
Copy on
Departmental
Share

Information
Horizon
User Horizon
Control &
Context

Information
Horizon
Control the Sunrise
• Increase
systems of
creation
• Promote
positive
actions
• Focus on
creators
and
consumers
• How many
methods to
create
content?
• How many
locations to
store content?
• How many
channels to
share
content?
• Predictable
creation is
beginning of
standardization
• Reducing
locations
facilitates RM
• Mature to
corporate
control

Information
Horizon
3 clicks to content
Windows
Planned
Folders
Imbedded

Information
Horizon
Project Break Down
100
folders per
employee
Design for
Growth
Delete old
Content
Migration
on
Demand

Information
Horizon
Success Today
Interrupt an
Action
Take a New
Action
Question

Information
Horizon
Vision
Unique
Experience
and Interface
for each
Stakeholder
Central
Document
Platform

System Rules
Inheritance
Intelligent
Classification
Improved Habits
RIM
Start with the begining

Information
Horizon
Information Horizon Series
Today Ambition Plan
Metrics Assessment Road Map

This document discusses the need for organizations to reduce their paper usage and transform their document processes and workflows. It notes that a lack of proper tools, inefficient processes, and unsecured sharing practices can hurt productivity, security, and sustainability. Specifically, it states that many employees lack PDF editing tools, face challenges with document collaboration, and rely on insecure file sharing methods. This increases risks like accidental sharing of sensitive data. It also stresses that paper waste negatively impacts the environment and organizations' bottom lines. The document concludes by recommending organizations provide the right digital tools to workers, educate them on secure processes, standardize collaboration, and promote sustainability initiatives to address these challenges.

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