The document provides an overview of the performance of the YIIFSWA II project in year 1. It discusses the context and purpose of performance measurement for agricultural projects. Tables are included that summarize the targets and achievements for key conditional requirements and outcomes of the project. Overall, the project performed well, exceeding some targets and achieving others as planned. Some challenges were encountered but provide opportunities for improvement. The conclusion emphasizes continuing the research and learning agenda while documenting lessons learned.

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Overview of
Y1 Project Performance
D. Mignouna, B. Akinribido et al.
Annual Progress Review & Work Planning Workshop, 5-8 March 2018, Conference Centre, IITA-Ibadan, Nigeria
http://yiifswa.iita.org/index.php/yiifswa-ii/

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Outline
Performance
measurement- Context
M&E Toolbox
Results mapping
Conclusion

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Context
Key question
What is/why performance measurement?
Performance targets

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Key question
What progress has been made
especially towards the key
conditional project requirements
stop/go?

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 Performance measurement is the ongoing, regular collection of
information for monitoring how YIIFSWA II project is doing.
 It is a systematic way of mapping the evidence of the progress we
are making towards our expected results.
Performance measurement?
Why Performance measurement?
Project Planning
and Development
Results may confirm project direction, or identify gaps that
need to be addressed
Decision Making about Funding Finding out what works well/not so well can be used to guide
future funding decisions/priorities
Clarifying Goals At the outset, developing a “road map” clarifies goals, explains
the big picture and ensures everyone shares a common focus
Tracking Progress Enables monitoring and, if required, permits adjustments to be
made along the way.
Reporting Results Promotes accountability and communicates what works well to
facilitate improvement and ongoing development

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 Defines the specific, planned level of result to be
achieved for each indicator, within an explicit
timeframe.
How much? Quantity
How good? Quality
When? Time
Performance targets

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M&E Toolbox
 Project preparation stage
(Development of M&E plan - Tracking tools)
 Project implementation
(Implementation of M&E plan - Gathering of data on tracking tools)

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 M&E Plan (Outlines guidelines for M&E activities)
 Performance Monitoring Plan (PMP)
◦ Results Framework
◦ M&E Framework
 Performance indicator reference sheet
◦ Indicators (Process & Results indicators)
◦ Indicator Definition
◦ Frequency of data collection and analysis
◦ Data sources
◦ Unit of analysis
◦ Data aggregation
 M&E Annual work plan
 M&E Tools
 Fact sheet ( Monitoring of targets & achievements)
 Centralized Database
M&E Toolbox

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Results
mapping

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104%
60%
105%
100%
133%
125%
0% 20% 40% 60% 80% 100% 120% 140%
#Plantlets produced
#Hectares planted
#Certified basic seed yams harvested
Business plan developed based on cost tracking
system
Min number of LoA signed
#Agregated land in ha dedicated to investing on for
annual basic seed yam production
Milestone1Milestone2Milestone3
Overall Performance of Y2017 Conditional Project Requirement Stop/go

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Milestones Deliverables Institution(s) Year 1
Target Actual Performance Variance Explanation
1. IITA Campus Aeroponics systems
(“AS”) facility converted to a seed
production facility, demonstrating the
business case by producing at least
35,000 plantlets in screen house with 5
ha’s field planted with a minimum
harvest of 80,000 certified Basic Seed
yams by the end of 2017
# Plantlets produced at
full capacity
IITA
35,000 36,550 104% +1,550
Cleaner virus free breeder seed plantlets
were produced
# Hectares planted 5 3 60% -2
A total area managed has reached 3 ha as
unpredicted because unexpectedly some of the
single nodes could not produce new leave after 8
weeks at harvest some produced micro tubers
# Certified basic seed
yams harvested
80,000 84,000 105% +4,000
More basic seed yams are being harvested with a
performance which is likely to increase. Harvest in
this case will be done till March 2018 due to
extremely high temperatures that led many plants in
aeroponics system to dry up and growth rate of those
that survived was highly reduced. Missing plants had
to be replace and as a result, harvest of vines started
late with impact on planting.
2. Business plan based on cost tracking
system implemented for
demonstration of basic seed
production facility at IITA campus
submitted for foundation review and
approval incorporating seed
companies and Foundation feedback
Business plan developed
based on cost tracking
system
IITA/
Context
1 1 100% 0
Activity achieved as planned.
3. MOU’s fully executed and shared
with the Foundation with a minimum
of 3-10 well-resourced seed companies
detailing intended commitments to
invest in AS technology, screen houses
and at least 30 ha of aggregate land
dedicated for annual Basic seed yams
production
Minimum number of
MoU executed (signed)
IITA 3 4 133% +1
A new establishing seed company and 3 well
established companies executed LoA with IITA
# Aggregated land in
hectares (at least)
dedicated to investing
on for annual basic seed
yam production
All 40 50 125% +10
More land dedicated for annual basic seed yam prod
with extra from PS-Nutrac
Biocrops 10 10 100% 0 Activity achieved as planned.
Da-Allgreen 10 10 100% 0
Activity achieved as planned.
Nwabudo 10 10 100% 0 Activity achieved as planned.
PS-Nutrac 10 20 200% +10 More than required dedicated
Table I, Conditional Requirement Stop/go: Summary of Targets and Achievements

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Indicatorss Disaggregation Instituti
on(s)
Year 1
Target Actual Perform
ance
Variance Explanation
Indicator 1: # Trials
established
Nigeria
IITA
80 80 100% 0 Activity achieved as planned.
Benue 15 15 100% 0 Activity achieved as planned.
Enugu 10 6 60% -4
Difficulty encountered in locating
selected farmers. To avoid delay in
planting, more sites established in Oyo
and Nasarawa
FCT 10 10 100% 0
Activity achieved as planned.
Nasarawa 15 16 107% +1
1 more site was established to
compensate the missing one from
Benue where difficulty encountered in
locating selected farmers.
Niger 15 15 100% 0
Activity achieved as planned.
-
Oyo 15 18 120% +3
3 more sites were established to
compensate the missing 3 from Benue
where difficulty encountered in locating
selected farmers.
Indicator 2: Average
tubers yield per
variety
Nigeria
IITA
15 15.55 104% +0.55
TDa 98/01176 18 19.1 106% +1.1 Good performance of our best 2
improved varieties that gave a yield
advantage of at least 50%. Generally,
the trials demonstrate a high
performance of improved yam varieties
over preferred local varieties, the yield
gap could have been more deepened if
all conditions were in place to avoid
issues like theft of good quality of
improved yam varieties before
harvesting, etc.
-
TDr 89/02665 12 13 108% +1
TDr 95/19177 18 18 100% 0
Local preferred 12 12.1 101% +0.1
Table II, PRIMARY OUTCOME 1: Summary of Targets and Achievements

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Conclusion

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 Achievements visible at all levels
 Good overall performance subsequent to huge efforts
invested;
 Enthusiasm about the validation trials by farmers.
 Continue with Research and Learning agenda as a
priority.
 Challenges recognized as basis for improvement.
 Lay out an action learning procedure to ensure that lessons
learned in the course of the project are documented and
widely disseminated for replication
Conclusion

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Acknowledgem
ent
BMGF
IITA Team
YIIFSWA II & Yam Family

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Thank you
D.Mignouna@cgiar.org
http://yiifswa.iita.org/index.php/yiifswa-ii/
www.iita.org
Questions