ORACLE EBS R12 GENERAL LEDGER CHANGES COMPARES WITH EBS 11I

1. New and Changed Features for
Oracle General Ledger R12
 Accounting Setup
– Simultaneous Accounting For Multiple Reporting Requirements
– Accounting Setup Manager
 Enhanced Foreign Currency Processing
– Entered Currency Reporting and Analysis
– Foreign Currency Recurring Journals
 Improved Processing Efficiency
– Data Access to Multiple Legal Entities and Ledgers
– Simultaneous Opening and Closing of Periods for Multiple Ledgers

2. New and Changed Features for
Oracle General Ledger R12
 Improved Processing Efficiency continued
– Simultaneous Year-End Closing Journals for Multiple Ledgers
– Simultaneous Currency Translation of Multiple Ledgers
– Financial Reporting for Multiple Ledgers
– Financial Reports Across Ledgers
– Cross-Ledger and Foreign Currency Allocations
– Streamlined Automatic Posting
– Streamlined AutoReversal Criteria Setup Integrated Web-based
Spreadsheet Interface
– Journal Copy
– Streamlined Consolidation Mappings
– Replacement for Disabled Accounts

3. New and Changed Features for
Oracle General Ledger R12
 Security
– Data Access Security for Legal Entities and Ledgers
– Management Reporting and Security
– Prevent Reversal of Journals with Frozen Sources
– Prevent Reversal of Unposted Journals
– Control Accounts
– Security for Definitions
 Auditability
– Accounting and Reporting Sequencing
– Journal Line Reconciliation
 Others
– Enhanced Intercompany
– Intercompany Balancing Support for Encumbrances

4.  Accounting Setup Manager
 Reporting Currencies
 Entered Currency Analysis
 Foreign Currency Recurring Journals
 Ledger Sets
 Data Access Sets
 Definition Access Sets
Scope

5. Accounting Setup Manager

6. Accounting Setup
Description
 Ledger
– Replaces set of books from 11i
– Legal entity accounting
 Single legal entity
 Multiple legal entities through balancing segment values
– Chart of accounts
– Ledger currency
– Accounting calendar
– Accounting method – new 4th C (Also called Convension)

7. Accounting Setup
Description
 Primary ledger
– Primary accounting representation
 Secondary ledger
– Alternate accounting representation
– Different 4 C’s
– 3 levels:
 Balance
 Journal
 Subledger
 Unified process to post subledger data to ledgers
using Subledger Accounting (SLA)

8. Accounting Setup
Description
 Subledger Accounting (SLA)
Subledgers
General Ledger
Subledger
Accounting
Drilldown to Subledger
Transactions
Subledger
Accounting Accounting
Drilldown to Subledger
Transaction Details
Secondary Ledger
Primary Ledger

9. Set of Books
will be GONE!
New Ledger Architecture
Ledger Set
Accounting
Transaction Legal Entity
Legal Entity
Legal Entity
Legal Ledger
(local statutory)
Legal Ledger
(local statutory)
Ledger
(local statutory)
SLA
Legal Ledgers
(corporate)
Legal Ledgers
(corporate)
Ledger
(corporate)
SLA

10. Accounting Setup
Benefits
Simultaneous Accounting for Multiple Reporting
Requirements
 Inherent support for multiple accounting representations
 Increased Efficiency
– Populating data to secondary ledgers
 Increased Consistency
– Unified process to post data to general ledger from Oracle
subledgers and external feeder systems
– Consistent drilldown experience to subledger applications
integrated with SLA

11. Accounting Setup
Description
Accounting Setup Manager
 Streamlines the setup and implementation of Oracle
Financial Applications
 Centralizes the setup for common setup
components:
– Legal Entities
– Ledgers
– Operating Units
– Reporting Currencies
– Subledger Accounting Options
– Intercompany Accounts and Balancing Rules
– Accounting and Reporting Sequencing

12. Accounting Setup
Benefits
Accounting Setup Manager
 Centralized Accounting Setup for Financials
– Define all of your accounting-related setup in a central
location
– Reduce setup errors
– Have clear view of implementation
 Increased Efficiency
– Access accounting setup information more quickly now
that it appears centrally in one location
 Streamlined on-going maintenance

13. Define Secondary
Ledger(s)
(optional)
Complete
Accounting Options
Complete
Accounting Setup
Accounting Setup
Setup and Process
Assign Legal Entities
for Accounting Setup
(optional)
Define
Primary Ledger
Define Legal Entities
Define Calendars
Enable Currencies
Complete
Optional Setup Steps
GL SETUP STEPS
Define
Chart of Accounts
SETUP From the Accounting Setup Manager

14. Accounting Setup
Setup – Create Accounting Setup

15. Accounting Setup
Setup - Assign Legal Entities

16. Accounting Setup
Setup - Define Ledgers

17. Accounting Setup
Setup - Save Accounting Structure

18. Accounting Setup
Setup - Complete Accounting Options

19. Accounting Setup
Dependencies and Interactions
Interactions with
All Products/Teams
Highlighted

20.  Replaces SOB
 Main, record-keeping ledger
 Defined by 4Cs:
– Chart of accounts ,Accounting calendar,Primary
currency,Subledger Accounting Method
Primary Ledger
Secondary Ledger
 Optional, additional accounting representations of PL
 Can differ in one or more of the following from your PL
–Chart of accounts ,Accounting calendar,Primary
currency,Subledger Accounting Method

21. Reporting Currencies

22. Multiple Currency Support For
General Ledger Data From All Sources
Description
Reporting Currency
 Replaces Multiple Reporting Currencies (MRC)
 Integrated extension of a Ledger
 Maintain at three levels
– Balances: translated balances in a different reporting
currency
– Journal: general ledger journals and balances in a
different reporting currency
– Subledger: subledger transactions, journals and balances
in a different reporting currency

23. Currency
If difference is
only currency,
Chart of accounts Calendar Accounting
Method
US GAAP
Accrual
Use a Secondary Ledger Use Reporting
Currencies
If one or more of the following are different,
Multiple Currency Support For
General Ledger Data From All Sources
Description

24. Post Journal in
the Primary or
Secondary Ledger
JOURNAL or SUBLEDGER
LEVEL REPORTING
CURRENCY
Journal is
Replicated to the
Reporting Currency
Automated process
Run Translation in
the Primary or
Secondary Ledger
BALANCE LEVEL REPORTING
CURRENCY
Define Reporting
Currency
SETUP PROCESS PROCESS
Balances
Converted to the
Balance Level
Reporting Currency
Multiple Currency Support For
General Ledger Data From All Sources
Description

25. Multiple Currency Support For
General Ledger Data From All Sources
Description

26. Entered Currency Reporting and Analysis

27. Entered Currency Reporting and Analysis
Description
Ledger Currency: USD
Converted
Entered
Credit
1,200
Debit
Credit
500
1,000
Debit
GBP
Cash
USD
Cash
Currenc
y
Acct

28. Foreign Currency Recurring Journals

29. Foreign Currency Recurring Journals
Description
 Create foreign currency journals that
are recurring in nature
– Example: A subsidiary using USD
borrows money from the parent using
GBP. The subsidiary can now generate
a recurring entry to record monthly
interest payable to the parent company
in the GBP.
 Select conversion rate type
– Calculate converted amount for journal
based on rate type provided

30. Foreign Currency Recurring Journals
Description
All
currencies
supported

31. Ledger Set

32. Ledger Sets
Secure Access to Multiple Ledgers

33. Ledger Sets
Secure Access to Multiple Ledgers
Ledger 1 Ledger 2 Ledger Set A
Ledger 3 Ledger 4
Ledger Set B Defined as
1. Ledger 1
2. Ledger 2
3. Ledger Set A

34. Data Access Set

35. Data Access Sets
Ledger
Legal Entities
(BSVs)
US Corporate Ledger ($)
US East
(01)
US West
(02)
US South
(03)
Access Level Read Only
• View Journals
• View Balances
• View Reports
Read/Write
• Create/Post Journals
• Update Balances
• Run Reports
Secure Access to Ledger / BSVs

36. Data Access Sets
Secure Access to Ledger / BSVs

37. Data Access Sets
Ledger
Legal Entities
(BSVs)
US Corporate Ledger ($)
US East
(01)
US West
(02)
US South
(03)
Access Level Read/Write to Full Ledger
• Create/Post Journals
• Update Balances
• Run Reports
• View Journals
• View Balances
• View Reports
Secure Access to Entire Ledger

38. Definition Access Set

39. Definition Access Set
Access Restricted to Definition Screens

40. Definition Access Set
Which Definition Screens are Available for protection?

41. Definition Access Set
How to enable the security?

42. Definition Access Set
How to Assign the security?

43. Ledger & Ledger Set
Definition Access Set
Solution
Data Access Set
How Does the New Architecture Help?
• Reporting Across Entities
• Efficient Processing
• Setup & Maintenance
• Definition Security
• Entity Autonomy
• Independent Open/Close
• Read/Write Access
Issue