This Doc gives complete Fair Knowledge of R12 EBS ORACLE ASSETS , rather than wasting productivity time by reading of 100 pages what is EBS R12 ASSETS FEATURES and Functions

1. Assets Overview
R12 ASSETS

2. Asset Additions Transfers
Adjustments
Retirements
Depreciation
Journal Entries
Reports
Online inquiry
External
Manual CIP
Overview of Oracle Assets

3. Overview of Oracle Assets – Contd.
• Assets is a complete asset management solution that helps maintains
property and equipment records
• Asset functionalities include:
• Adding, Retiring and Transferring Assets
• Reports on Asset Additions, Transfers, Retirements to ensure that the
information on the Organization’s Asset inventory remain accurate
• Inquiry of Financial Information of Assets
• Mass Transactions such as Transfers, Retirements and Revaluations

4. Integration of Assets with other Oracle
Modules
Oracle Payables
Oracle Human
Resources
Journal Entries
Oracle Purchasing
Suppliers
Oracle
Inventory
Invoice Lines
Oracle General Ledger
Oracle Assets
Employees
Units of Measure
Item Information

5. Integration of Assets with other Oracle
Modules -
• Oracle Assets integrates with Oracle Payables and Oracle General Ledger to
provide asset management information. Oracle Assets uses Supplier
information from Oracle Purchasing, Units of Measure and Items from
Oracle Inventory, and Employees from Oracle Human Resources.
• The Mass Additions feature can be used to load Assets invoice and asset
information from any feeder system, such as Payables
• Assets eases general ledger integration by automatically producing
accounting entries, for asset transactions, which can then be transferred and
posted in General Ledger

6. Asset Books
Corporate
Asset
Categories
Asset Calendars
Depreciation Methods
Asset Books
Assets
Assigned to
Assigned to
New assets are assigned
to a Category then to a
Book

7. Asset Books – Contd..
• Asset books are used to store financial information on a group of Assets
• Asset Calendars are assigned to asset books for purposes of calculating and
allocating depreciation expense
• Asset Categories are assigned for use with asset books. All assets are assigned to
an asset category which designates accounting information and default
depreciation rules for the assets
• Depreciation methods are assigned to asset categories

8. Asset Book

9. Asset Record

10. Asset Categories
• Asset categories are used to group assets that share financial
accounts and usually depreciate using the same rules
• GL Accounts and depreciation rules can be specified both in the Asset
Category as well as Asset Book Definition
• An Asset unless assigned to a category cannot be associated with an
Asset book

11. Asset Category

12. Asset Life Cycle
Birth of an
Asset
Asset
Depreciates
Asset Retired
FA_MASS_ADDITIONS
Oracle
Payables
Other/
Legacy
Systems
Manual Additions
Quick Additions
Detail Additions
Asset
Books

13. Asset Addition - Manual
Quick Additions Detail Additions
Assets that require
more information
Oracle Assets
Assets added
applying default
rules

14. Asset Addition – Manual - Contd.
• Manual Asset Addition
• Quick Additions: Used to quickly create Asset records. Minimal Information is
entered during using Quick Additions. Rest of the information is taken from
the Asset Category and the Asset Book
• Detail Additions: Used to add additional information when creating an asset
record. Additional Information include:
• Salvage value of Assets
• Assets to which category default depreciation rules do not apply
• Leased Assets

15. Asset Addition

16. Asset Addition – Mass Addition
FA_MASS_ADDITIONS
Oracle
Payables
Other
Systems
Legacy
System
Asset Books

17. Asset Addition – Mass Addition – Contd..
• Mass Additions feature can be used to add new assets or perform
cost adjustments to existing assets, from other systems such as
Payables.
• Mass Additions transfers data from external system, hence re-entry
of data in Assets is avoided

18. Mass Additions

19. Asset Adjustments
Reclass
Unit
Change
Change
Financial
Info
Transfer Oracle Assets

20. Asset Adjustments – Contd..
• Asset Adjustments can include:
• Asset Transfer – For transferring assets between locations and assigning
assets to employees
• Asset Reclassification – For assigning an Asset to a different Asset Category
• Financial Changes – Change in Depreciation rates (compared to what is
defined in the Asset Category), Change in Asset Cost etc
• Asset Unit Changes – Imported Asset Record line may contain the
consolidated record of multiple units (For E.g. – a single AP Invoice for the
purchase of three trucks).

21. Asset Assignment

22. Asset Retirement

23. Asset Physical Inventory
Enter physical
inventory
View
comparison
Reconcile
differences
Run inventory
comparison
Update assets
manually

24. Asset Physical Inventory – Contd..
• Physical inventory is the process of ensuring that the assets a
company has listed in its system records match the assets it actually
has in inventory.
• An Asset Identifier such as Asset ID, Tag number or serial number is
required to perform the Asset Physical Inventory
• Physical Inventory Information can be entered into the system and
the Physical Inventory Comparison program can be used to highlight
the difference in the Asset record information and the actual asset
status in inventory

25. Depreciation
Asset Books
Prorate
Convention
Prorate
Calendar
Depreciation
Method
Depreciation
Depreciation
Calendar

26. Depreciation – Contd..
• Assets feature different depreciation methods
• Prorate and retirement conventions determine how much
depreciation expense to charge in the first and the final year of the
asset’s life, based on when the asset is placed in service.
• Period close in Asset sub-ledger is performed during depreciation
program execution

27. Basic Depreciation Calculation
Apr
15
May
1
Prorate
Convention
Prorate
Calendar
Rate Table
R = 20%
Get
Rate
Multiply by Cost or
Net Book Value
Annual
Depreciation
Depreciation
Expense per
period
Prorate
Period
Journal
Entry
Date Placed in
Service
Prorate Date

28. Depreciation Methods
Life-Based
Year 1 Year 2 Year 3
60% 30% 10%
Flat-Rate
Year 1 Year 2 Year 3
33% 33% 33%
Units-of-
Production
Capacity 100M Barrels
10M 14M 11M
Barrels
Year 1 Year 2 Year 3

29. Depreciation Methods - Contd.
• Life-Based: This method is used to depreciate an Asset over a fixed
time using specified rates
• Flat- Rate: This method is used to depreciate an Asset over time using
a fixed rate
• Units of Production: This method is used to depreciate an Asset
based on actual use or production during a period. Unlike life-based
and flat-rate method, this method is not time based.

30. Depreciation Program Processes
Running depreciation starts the
following program processes:
Generate Accounts
Calculate Gains and
Losses
Depreciation Run
Reserve Ledger
Reports

31. Depreciation Program Processes – Contd..
• Functions of Calculate Gain and Loss Program
• To arrive at gain/loss from Retirements
• To correct accumulated depreciation for reinstated assets
• Function of Reserve Ledger Report
• Reconciling Asset Accounts with GL Trial Balance – Asset Cost, Depreciation
Expense and Accumulated Depreciation

32. Journal Entry Reserve Ledger Report

33. Asset Retirement
Invoice
Depreciation
Asset Life
Manual
addition
Transfer
Automated
addition
Adjustment
Create
journal entries

34. Asset Retirement – Contd..
• Assets can be retired partially or fully
• Assets can be retired by units or cost
• Mass Retirement feature can be used to retire group of Assets
• A Retired Asset can be reinstated if the asset was retired in the same
financial year
• Gain/Loss on Asset Retirement is calculated during depreciation run
with period close enabled

35. Gain/Loss on Retirement

36. End of Presentation