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New general ledger accounting in sap


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Details about New GL features and usage in SAP

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New general ledger accounting in sap

  1. 1. General Ledger Accounting (FI-GL) (New)The central task of G/L accounting is to provide a comprehensive picture of external accountingand accounts. Recording all business transactions (primary postings as well as settlements frominternal accounting) in a software system that is fully integrated with all the other operationalareas of a company ensures that the accounting data is always complete and accurate.Beyond fulfilling the legal requirements, General Ledger Accounting also fulfills otherrequirements for modern accounting:- Parallel AccountingGeneral Ledger Accounting allows you to perform parallel accounting by managing severalparallel ledgers for different accounting principles.- Integration of Legal and Management ReportingIn General Ledger Accounting, you can perform internal management reporting in parallel withlegal reporting. For this purpose, the Profit Center Accounting functions are integrated withGeneral Ledger Accounting. Furthermore, you can generate financial statements for anydimension (such as profit center).- Segment ReportingGeneral Ledger Accounting supports the segment reports required by the accounting principlesIFRS (International Financial Reporting Standards) and US GAAP (Generally AcceptedAccounting Principles). For this purpose, General Ledger Accounting contains the Segmentdimension.- Cost of Sales AccountingYou can perform cost of sales accounting in General Ledger Accounting. For this purpose,General Ledger Accounting contains the Functional Area dimension.FeaturesGeneral Ledger Accounting comprises the following functions for entering and evaluatingposting data:- Choice between group level and company level- Automatic and simultaneous posting of all sub ledger items in the appropriate general ledgeraccounts (reconciliation accounts)- Simultaneous updating of the parallel general ledgers and of the cost accounting areas- Real-time evaluation of and reporting on current posting data, in the form of account displays,financial statements with different balance sheet versions, and additional analyses.In this way, General Ledger Accounting automatically serves as a complete record of allbusiness transactions. It is the central and up-to-date component for reporting. Individual
  2. 2. transactions can be checked at any time in real time by displaying the original documents, lineitems, and monthly debits and credits at various levels such as:- Account information- Journals- Totals/transaction figures- Balance sheet/profit and loss evaluationsHowever, SAP still offers to choose between the New GL and the old Classic GL way ofaccounting.Objective of New GL AccountingSAP has the following objectives behind the introduction of the New General Ledger:Efficiently handle Financial Reporting, according to both local and international accountingprinciplesFacilitate increased convergence between financial and management accountingConsiderably accelerate your period-end closingsFlexibly perform reporting tasks based on data reconciled in real timeAn unified accounting structure that combines individual ledgers, cost-of-sales, profit-center-accounting & Consolidation-staging ledgers.Advantages of New GLIntroduction and portrayal of new business models within a single solution, thus avoidingseparate ledgers like Cost of Sales Ledger, Profit Center Ledger, special purpose ledger etc.Data is stored in a single totals table eliminating data redundancy.No need for additional reconciliation activities during closingEasy to make adjustments to business specific requirements, such as the introduction of customerfields as part of flexible reporting.Why use the NEW GL?The following table gives the business requirements at the backend which prompts the financedepartment of the company to go for NEW GL implementation.S.N Business Requirements New GL Functionality Concept of multiple ledgers- leading and non1 Reporting as per different GAAP leading ledgers
  3. 3. 2 Unified Management & legal reporting Profit Centre integrated with the New ledger Requirement of segmental reporting(in line Segment can be defined as an enterprise3 with US GAAP) element Financial statement below company code4 Document spilt functionality level5 Reporting as per cost of sales accounting Functional area includedEach one of these functionality is unique and elaborate and has the features ingrained to meet thedifferent requirements emerging for the external reporting purpose.Concept of LedgerA leading ledger is defined and additional ledgers are defined for parallel accounting ormanagement reporting by assigning different characteristic values and fiscal-year definitionsAdditional ledgers can be defined - Leading Ledger & Non-leading ledgers are created andmaintained, with only one accounting entry.The new general ledger uses the special-purpose ledger techniques to save total values.All Company Codes are assigned to a Leading ledger for each client, which contains the group-valuation view. Additional ledgers can be defined for each company code.Additional ledgers can be used for parallel accounting or management reporting by assigningdifferent characteristic values and fiscal-year definitions.For general-ledger account postings that have a specified cost center, the system alwaysreconciles the profit center and general-ledger account simultaneously, since the data is stored inthe same table.Two views of the new General Ledger:Ø Regular entry view &Ø General-Ledger viewReal time integration Integration with Controlling Transfer of cross-entity controlling postings to the new GL in real time. Integration with Asset Accounting Depreciation postings are done to all the ledgers, with the concept of delta depreciation. Integration with Consolidation
  4. 4. Transfer of financial data to EC-CS, real time, as Business partners, Transaction types aredefined at the time of GL Posting itself.Extract / Transfer of data from GL to BI / CS.Fast period end closingElimination of following activities:Maintenance & use of Reconciliation LedgerBalance Sheet adjustment / P & L AdjustmentMaintenance & use of Special Purpose ledgerSegmental reporting is also available.Different ledgers are available to freely define management reporting tooSegment ReportingIAS/IFRS/US GAAP requires Segmental reporting.Segment is provided in addition to Business area / Profit center.It is one of the standard account assignment object available for running analyses of objectsbelow the company code level.The objective is to give a detailed look at the various business activities (markets / products) at abroad based enterprise.Parallel AccountingParallel accounting can be done using the ledger approach instead as an alternative to the accountapproach.No additional account assignments are required as all account assignment components aredefined as Scenarios for each ledger.Document SplittingDocument splitting means the document is split according to the proportions of the accountassignments in the expense or revenue lines of the original document. Examples: Cash discountsand realized exchange rate differences are split according to the source document.Document-splitting is built at 2 technical points:Document creation - The controlling functions in the SAP are updated accordingly andreconciled with the general-ledger accounting informationAccounting interface -Account assignment projection - Account assignment are copied from base rows to target rows.
  5. 5. Inheritance - Subsequent process of business transaction such as clearing.It is a tool for determining missing account assignments according to cause in commonaccounting processes in SAP software (invoices, payments or clearing)It applies account-assignment information to non-assigned accounts according to assignmentrules set in the customizing area. The functionality can help one to create balance sheets forentities that exist beyond the scope of the company code.Example: Creation of balance sheets at the segment or profit-center level or balance sheets basedon company-specific or industry-specific entitiesNew TablesThree new tables in the new general ledger handle totals, store general-ledger and specific lineitems, and calculate valuations for year-end closings in parallel ledgersTwo new tables (FAGLFLEXA & FAGLFLEXP) store the ledger-specific line items (Actual &Planned) & contain additional information for use in the entry view. The tables help in updatingdifferent characteristics and document splitting information, different period shifts, and differentcurrencies in specific ledgers for individual documents. Helps in preparing reports for specificdimensions at item level.The third table (BSEG_ADD) contains documents that are posted in connection with valuationsfor year-end closing in selected parallel ledgers. However, these documents are inapplicable ifone do not use parallel accounting or use the accounting approach to portray parallel accounting.In addition to the three tables, own table can be defined using FAGLFLEXT as templateThe new totals table contains additional standard fields for storing totals. This standard table canactivate support for many scenarios by customizing the software. It supports Segment Reporting,Profit-Center updating, Cost-of-Sales accounting, Cost-center updating, Preparation forconsolidation and Business-area updating