This event proposal research project was created for HFT 2750 class – Event & Meeting Planning, but its aim is to inform about the Open Adoption good practice.

1. Tiziana Leoni
Final Project
Presentation
December 17, 2015
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2. October 13, 2015
Mrs. Cynthia Billey
National Adoption Day
Event Coordinator
3333 Wilshire Blvd., Suite 550
Los Angeles, CA 90010
Dear Cynthia Billey,
Strongly believing in the power of sharing, I am honored to present
your organization an event to raise awareness and fostering open
adoptions. I have developed some ideas that will let future moms and
prospecting parents to meet and know each other to create a strong
bond, under the protection of the accredited Florida’s Adoption
Agencies and Florida Adoption Support Groups.
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3. Our goal is to raise awareness for some birth-mothers in need, about
the possibility of their child to be adopted by someone who cannot
have children of his own; therefore, since an “open adoption day” has
not been Nationally established yet, we would like to break into the
tradition of the Pregnancy awareness month and create a real
connection between some expecting women and the communities
across the Miami- Dade county to support them.
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4. 4
By definition, adoption is the legal act of
permanently placing a child with someone
other than the child's biological parents.
"Open adoption includes the birthparents
and adoptive parents meeting one another,
sharing full identifying information, and
having direct access to ongoing contact over
the years." (Silber & Dorner, Children of
Open Adoption, Corona Publishing, San
Antonio, TX, 1990).
Read more: http://www.adoptionhelp.org/qa/what-open-
adoption#ixzz3ubhTiHm0

5. Event Goal
To create an informal and warming ambiance that will accommodate a
maximum of 200 future moms and adopting parents.
The event concept means to inform pregnant, low-income, young
college women, in struggle with money, age, mental illness, or bad
living conditions, about considering open adoption for their expecting
babies.
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6. Event Goal
Expectant birth moms and birth parents are invited for a late afternoon
party sponsored by the Florida Department of Children and Families
and dedicated to know each other to create enlarged, forever families.
Ten adoptive families and mothers who resorted to open adoption will
be testimonials for the importance of a choice not easy, but successful.
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7. Event date and location:
Saturday, May 7, 2016 - 5 pm
Villa Woodbine, 2167 S Bayshore Dr, Miami, FL 33133
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8. We would like to have Cinthia Billey, National Adoption Day Event
Coordinator, to participate to our event as our fully guest. A flight ticket
will be provided suiting your needs, and Sonesta Bayfront Hotel
Coconut Grove will accommodate you for two nights. As
complimentary, being the first Open Adoption Day Event, we request
you to promote the event on your websites
http://www.nationaladoptionday.org/ and http://kids-alliance.org/
giving us full social media coverage during the presentation using the
hashtags #OAD2016 #openadoptionday2016
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9. Activation Plan
Open Adoption Day is an informative event
organized for expecting mothers to create a
connection between them, the organizations in the
Miami-Dade County, and expecting parents.
As a color scheme, the choice of a Mint Green, Ivory
and Brown palette will remind the themes of nature,
calm and simplicity, with a touch of feminine and
delicate Peach Pink.
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10. Catering provided by RSVP Leoni Catering
No alcohol will be served, no spicy
foods, plenty of liquids. Serving
passing assorted hors d'oeuvres and
cucumber limeade cocktails.
Servers will be detailed instructed
about ingredients to prevent
allergies or sickness due to
pregnancy.
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11. Assorted hors d'oeuvres
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12. Dinner, seated, indoor:
choice of fish or meat,
lemon and herb couscous,
and a side tomatoes with
green beans salad.
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13. Dessert, served, outdoor: assorted white
chocolate tarts, and mint cupcakes.
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14. Entertainment: background pop music to create a
friendly environment.
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Interior design
Indoor: 25 7’ Round tables (13 in rm1+12 in rm2)
serving 8 will be arranged in the two main halls:

15. Every table will have brown bamboo chairs and will be decorated with
glass candles and green vase plants:
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16. Outdoor: 20 outdoor sofa chairs
with green mint cushions will be
arranged in the garden, and 5
benches; there will be glass
decorations as shown:
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Interior and
Exterior design
realized with
Social Tables

17. In chance of rain, a tent will be placed to protect
guests, provided by Villa Woodbine:
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18. Flyers, brochure and goodie bags from the sponsoring
organizations will be placed on two long tables at the bottom
of the entrance; schedules of both the expecting birth
parents and the birth moms registered at the sponsored
Florida Adoption Agencies will be printed in multiple copies.
Every participant interested in open adoption could sign up
with the Agencies for all the duration of the event.
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19. Bronwyn Stanford, Managing Director of South Florida Department of Children and Families
http://www.myflfamilies.com/ 401 NW 2nd Avenue N1007 Miami Florida 33128 Ph: (305) 377-5055
Candace O’Brien, Executive Director of Adopt America
http://www.adoptamerica411.com 111 N.E. 1st Street, Suite 902 Miami, Florida 33132 Ph: 305 358 2442/2445
Michele Fried, CEO of Adoption Star
http://www.adoptionstar.com/ 1040 Bayview Drive, Suite 318, Fort Lauderdale, FL 33304 Ph: 954-566-6055
Jackie Gonzalez, President of Our Kids of Miami-Dade/Monroe, Inc.
http://www.ourkids.us/ 401 NW 2nd Avenue, 10th Floor, South Tower, Miami, FL 33128-1740 Ph: 305.455.6000
Cinthia Billey, Event Coordinator for National Adoption Day
http://www.nationaladoptionday.org/ Alliance for Children Rights, 3333 Wilshire Blvd., Suite 550 Los Angeles, CA 90010 Ph: 213-368-
6010
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Mike Carroll, Secretary of Florida
Department of Children and Families will
introduce the scope of the event; 3
different Miami-Dade adoption agencies
will provide information to expecting
mothers; and NationalAdoptionDay.org will
be presented as sponsors of the event:
TOTAL BUDGET SPONSORED
BY PRIVATE DONATION:
$ 50,000

20. Load In Schedule
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Task Start Time Stop Time Details Person/ Company Responsible
Inspect Venue 9:00 AM 9:45 AM Check for preexisting damages and problems Event Manager
Lighting and sound company loads in 10:00 AM 10:30 AM Arrival RSVP Leoni Events' Staff
Lighting and Sound Check up 10:30 AM 11:30 AM Verify Villa Woodbine configuration ECE Company
Rental Company loads in and sets tables, chairs, and
other furniture
11:30 AM 1:30 PM See Layout for setup Allure Party Rentals
Table Décor - linens, centerpieces and decorations 1:30 PM 2:30 PM
Arrival and Setup, Position Centerpieces as shown in
layout
Allure Party Rentals and Event
Manager
Caterer loads in and sets up preparation areas 2:30 PM 3:30 PM Arrival and Setup RSVP Leoni Events
Caterer begins to prepare base items 2:30 PM 4:00 PM Cook menu items 50% and place in warming sterils RSVP Leoni Catering
Caterer begins to prepare hours d'ouvres 3:00 PM 4:30 PM Fresh items to be properly stored RSVP Leoni Catering
Hostesses and Waiters Arrive 4:00 PM 4:15 PM Staff Check - In Event Manager
Prepare Brochure and flyers 4:15 PM 4:30 PM Setup on the table at the entrance Hostesses
Final inspection of tables, décor, lighting, and sound. 4:30 PM 4:45 PM Final Review Event Manager
Hostesses and Waiters in position to open doors 4:45 PM
Waiters begin arranging serving trays with food and
cocktails
Hostesses and Waiters
Background Music is on 4:50 PM 10:00 PM No Break Event Manager
Open doors and welcoming guests 4:55 PM
Doors to villa open. Load in. Warm up and cheer
registered guests.
Hostesses and Event Manager

21. Load In Schedule
Task Start Time Stop Time Details Person/ Company Responsible
Caterer continues to prepare hors d’oeuvres 6:00 PM
Will continue until 30 minutes before serving dinner, fill
empty trays.
RSVP Leoni Catering and Waiters
Presentation of the project 5:30 PM 5:45 PM Introduction of the project.
Mike Carroll, Florida Department
of Children and Families
Presentation of the sponsors 5:40PM 6:30PM
Florida Department of Children and Families, Miami;
National Adoption Day website and media coverage;
Miami-Dade Adoption Agencies: Adopt America; Adoption
Star; Our Kids of Miami-Dade/Monroe.
Bronwyn Stanford; Cinthia Billey;
Candace O’Brien;
Michele Fried;
Jackie Gonzalez
Waiters serve dinner 6:30 PM 7:45 PM In order: entrees, and salad. Seated. Indoor. Waiters
Garden: Presentations 8:00 PM 9:30 PM
Presentations from 10 testimonials of past Open
Adoptions.
Testimonials
Garden: Break 8:00 PM 9:30 PM
Spare time for future moms and future parents to know
each other.
Guests
Dessert is served 9:00 PM 9:30 PM Waiters serve passing trays with desserts Waiters
Kitchen Closes 9:30 PM 9:45 PM 9:45 PM Stop Serving RSVP Leoni Catering, and Waiters
End of Event 10:00 PM 10:00 PM Give thanks to guests and begin load out Event Manager
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22. Load Out Schedule
Dismantle and load-out 10:00 PM 12:00 AM
Trays return to kitchen Waiters
Caterer begins clean Kitchen area RSVP Leoni Catering
Décor and centerpieces
dismantled and removed
Allure Party Rentals
Rental Company loads out tables,
chairs, and other furniture
Allure Party Rentals
Brochure, fliers and goody bags Single Agencies
Re-inspect Venue
Event Manager
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23. Thank you
We are privileged to service National Adoption Day and Alliance for
Children’s Rights. If you would like to accept our proposal, please sign
one copy and return it in PDF format at our address
RSVP@leonievents.com
Sincerely,
Tiziana Leoni,
Event Coordinator
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