The document provides an overview of procurement in Washington D.C., including: 1) It describes the organizational structure of the Office of Contracting and Procurement (OCP), which oversees $4.4 billion in annual procurement across 76 District agencies. 2) OCP uses an eProcurement system and follows the Procurement Practices Reform Act and other laws/regulations in awarding contracts. Current initiatives include streamlining processes and increasing transparency. 3) OCP provides opportunities for small, certified businesses and maintains a DC Supply Schedule for contracts up to $250,000. OCP engages with vendors through workshops and its customer contact center.

1. OCP in the Wards 2016
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George A. Schutter
Chief Procurement Officer
District of Columbia

2. Overview of the District
• Washington, D.C. is a world class city with a
strong business environment, resilient economy
and diverse population
• Mayor Bowser’s Fiscal Year 2017 budget is the
twenty-first consecutive balanced budget for the
nation’s capital
• The District is 68.5 square miles
• Comprised of 8 wards
• 130 neighborhoods
• 320 Advisory Neighborhood Commissions (ANC)
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3. Overview of the District
Ward 4
13%
Ward 3
7% Ward 1
7%
Ward 5
15%
Ward 7
6%
Ward 6
13%
Ward 2
31%
Ward 8
7%
* As of 1/12/2015
• The District serves:
• More than 650,000 residents
• 1150 Certified Business Enterprises
• More than 21,000 private businesses
• More than 19 million visitors each year
Percentage of Certified
Business Enterprises by
Ward
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4. 4

5. Executive Branch
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6. Organizational Structure
Executive Management
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• Executive management provides leadership, learning and development, human resources, and
operational support to contracting personnel and program agency staff
- Drives standardization of process
- Prevents undue influence of the CO

7. • Based on need and complexity of procurement portfolio, contracting staff embedded with program
agency teams
• Matrix support model allows for managing workforce based on District workload needs.
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Organizational Structure
Procurement

8. Mission
The mission of the Office of Contracting and Procurement is to partner with
vendors and District agencies to purchase quality goods and services in a timely
manner and at a reasonable cost while ensuring that all purchasing actions are
conducted fairly and impartially.
Industry
Capabilities
Agency
Requirements
The Chief Procurement Officer
shall provide the overall
leadership in the implementation
of procurement rules and
coordination of all procurement
activities of the District
government.
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Law and Regulation
Procurement Practices
Reform Act:

9. Vision for Procurement in the District
• Procurement is critical to creating pathways to
the middle class
• Improve the efficiency, quality, and integrity of
procurement service-delivery in the District.
– Streamline processes
– Increased competition
• Best value for District dollars
• Engage industry
– More transparency and accountability
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10. Controls, Checks and Balances for
Contracting in the District
• Office of the Attorney General
– Completes legal sufficiency review of contracts independently
• Office of the Chief Financial Officer
– Provides funding certification for contracts
– Confirms the three-way match for payment
• Council Oversight
– Council review of contracts over $1M
• Office of the Inspector General
• Office of Procurement Integrity and Compliance
• Chief Procurement Officer
– Develops a system of unified and simplified procurement procedures and forms
– Develops guidelines for the recruitment, learning & development, career development and
performance evaluation of all procurement personnel
• Code of Ethics
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11. What We Procure
• Roadway construction
• Fleet services
• Health and Human
Services
• Laboratory equipment
and supplies
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In FY16, OCP will procure approximately $4.4 billon in goods and
services funded through local, federal, and capital funds for 76
agencies and programs across the District.
• Managed care
• Public Works
• Information Technology

12. Agencies Supported by CPO’s Authority
• Department of Consumer and Regulatory
Affairs
• Department of Behavioral Health
• Department of Disability Services
• Department of Health
• Department of Health Care Finance
• Department of Human Resources
• Department of Corrections
• Department of Motor Vehicles
• Department of Parks and Recreation
• Department of Public Works
• Department of Small and Local Business
Development
• Department of Transportation
• Department of Youth and Rehabilitation
Services
• Department of Human Services
• District Department of the Energy
and Environment
• Executive Office of the Mayor
• Homeland Security and
Emergency Management Agency
• DC Fire and EMS
• Metropolitan Police Department
• Office of Unified Communications
• Office of the Chief Technology
Officer
• Office of the Inspector General
• Office of the Chief Medical
Examiner
• Department of Forensic Sciences
76 Agencies including:
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13. Agencies with Independent
Contracting Authority
• Child and Family Services
Agency
• Department of General
Services
• Criminal Justice
Coordinating Council
• District of Columbia
Housing Authority
• District of Columbia Public
Library
• District of Columbia Courts
• DC Auditor
• WMATA
• District of Columbia Public
Schools
• District of Columbia
Retirement Board
• Office of the Chief Financial
Officer
• Office of the Attorney General
• University of the District of
Columbia
• Health Benefits Exchange
Authority
• District of Columbia Housing
Finance Agency
• DC Water
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14. eProcurement System
ARIBA (Procurement Automated Support System)
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Through the ARIBA System, contracting personnel are able to:
• Issue solicitations by NIGP code
• Notify vendors that proposals were received
• Post notifications of contract award to the OCP website

15. Procurement Legal Authority
Procurement Practices Reform Act of 2010
(Statute)

27 District of Columbia Municipal Regulations
(Regulations)

OCP Policies and Procedures
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16. Current Initiatives
• Organizational structure and operations
– Managing the workforce to the workload
– Procurement Institute
• Policies and Procedures
– Request for proposals
– Invitation for bids
– Simplified acquisitions
• Procurement Accountability Review Board
• Legislative recommendations
• Acquisition planning
– Forecasting
• Engagement with the business community
– Better communication from OCP regarding the status of a contract
– Posting awarded contracts, purchase card transactions, and purchase orders to OCP
website
– Business Engagement Manager, Customer Contact Center
– Improved coordination with sister agencies
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17. Procurement Accountability
Review Board
• The purpose of the Procurement Accountability
Review Board (PARB) is to improve the quality,
efficiency, and integrity of the contracting
process.
• The goal is substantial widespread and long-
term improvement to the contracting process.
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• The PARB consists of three members:
• Mayor (Chairperson)
• City Administrator
• Chief Procurement Officer

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Legislative Recommendations
CONTRACTS TO COUNCIL
• Exercise of option years -- Currently options years valued >$1 million must receive Council
approval even though those options were previously approved with the base year. The amended
subsection will not require Council approval of option periods that were approved with the base
contract.
• Tipping actions -- The amended subsection allows Council to approve tipping actions in the same
manner as they currently approve $1 million contracts rather than require legislation and
affirmative action.
PROCUREMENT INTEGRITY
Confidentiality and undue influence -- Prevent attempts to influence District decision-makers and
maintain the confidentiality of all information obtained in the procurement process from public
disclosure.
ACQUISITION PLANS
Acquisition plan -- Changes the date for submitting acquisition plans to Council to 60 days after
budget approval.
CLEAN HANDS (1% of contract or $25k)
Clean Hands -- Allows OCP to award contracts in cases of de minimus delinquent tax obligations. Also
permits contracting officers to access and utilize immediate tax information from the District’s Clean
Hands Database and require that proposed contractors self-certify compliance with federal tax
obligations

19. District Acquisition Planning Summary
District Summary for Procurement
Fiscal Years FY14 FY15 FY16
No. of
Procurements
Estimated
Procurement
Value
No. of
Procurements
Estimated
Procurement
Value
No. of
Procurements
Estimated
Procurement
Value
Fiscal Year Totals 1712 $1.04B 2740 $1.6B 4012 $4.4B
≥$1M 90 $902M 171 $1.4B 311 $4.0B
$1M-$500K 70 $50M 120 $84M 203 $137M
$500K-$100K 314 $64M 523 $106M 829 $194M
$100K 1238 $27M 1926 $43M 2669 $79M
Plan includes Federal, District, and Capital funding
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• Led the agency through acquisition planning process
• Acquisition plan with anticipated agency FY16 procurements and agency program contact information will be posted
on the OCP website
• Goal is to work towards forecasting future solicitations by quarter

20. OCP’s New Forecast of Contracts
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21. Solicitations
• OCP is required by law to advertise open
solicitations for a reasonable amount of time.
– The Procurement Practices Reform Act of 2010
requires Invitation for Bid and RFP solicitations to be
posted publicly for 14 days and 21 days, respectively.
• Solicitations are posted to the OCP website
– If the estimated amount is greater than $250,000, it
will also be published in the Washington Times

22. OCP Solicitations

23. Opportunities for Small Businesses
Certified Business Enterprises
• Preference Program. Certified bidders or offerors are eligible to receive up to 12 percent
or 12 points preference in evaluation of their bids or proposals.
• Mandatory Set Asides. Contracts of $250,000 or less must be awarded to qualified small
business enterprises on the DC Supply Schedule or must be set aside for qualified small
business enterprises.
• Subcontracting Requirements. Any construction or non-construction contract over
$250,000 shall include a requirement that 35% of the total dollar amount of the contract
be subcontracted to small business enterprises.
 Subcontracting requirements can be waived if there is insufficient market capacity for the
goods and services and such lack of capacity leaves the contractor commercially incapable of
achieving the subcontracting requirements. Only the Director of the Department of Small and
Local Business Development can waive subcontracting requirements.
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24. DC Supply Schedule
• District’s multiple-award schedule
• Includes 16 schedule categories for
commercial products and services
• The DCSS is limited to Certified Business
Enterprises (CBEs)
• Mandatory for contracts $250,000 or less
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25. DC Supply Schedule
1. Advertising, Novelties, Souvenirs,
Promotional and Specialty
Products
2. Audit and Financial Management
Services
3. Engineering and Logistics
Services
4. Furniture and Furniture
Management Services
5. Industrial Services
6. Industrial Supplies and Apparel
7. Information Technology,
Equipment and Software
8. Marketing, Media, and Public
Information
9. Medical Supplies and Equipment
10. Mission Oriented Business Integrated
Services (MOBIS)
11. Moving and Logistics Services
12. General Office Supplies
13. Printing and Document Management
Services
14. Security Equipment, Security Services
and Emergency Preparedness
15. Temporary Support Services
16. Training Services and Products
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26. Resources
Contracting Officer
• Modifies the contract, if necessary
– Changes to scope of work
• Ensures the contract remains
current and valid
– Executes option years
– Signs the contract extensions
• Mediates disputes and
performance concerns
Contract Administrator (COTR or COR)
• Receives goods or services
• Evaluates contractor performance
• Questions regarding payment and
invoice
• Contract closeout
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Customer Contact Center
• General information about process
• Coordinates between OCP and sister agencies

27. Industry Engagement
• Ongoing opportunities to engage with OCP:
– The general vendor workshop provides an
overview of how to do business with District
agencies under OCP’s authority. It is held the
fourth Thursday of every month.
– The DC Supply Schedule(DCSS) workshop provides
detailed information about the DCSS and the
application process. The workshop is held the
second Thursday of every month.
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28. Contact Us
Customer Contact Center
Office of Contracting and Procurement
441 4th Street NW Suite 700S
Washington, DC
(202) 724-4477
www.ocp.dc.gov
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29. THANK YOU
Questions
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