This document contains information for the position of Assistant Staff Training and Development Officer, including: - Key responsibilities for the position like maintaining staff development records, developing training databases, and planning staff training workshops. - Competency levels and descriptions for evaluating candidates, including skills like record keeping, computer literacy, planning, coaching, and teamwork. - An interview guide outlining the stages and questions for interviewing candidates, assessing their knowledge and experience in areas like developing training materials, organizing seminars, and conducting counseling sessions. - Sections to record the candidate's responses, scores, and for the interviewer to provide a recommendation.

1. Occupation testing and selection
Atuhairwe Richard
2017

2. ASSISTANT STAFF TRAINING AND DEVELOPMENT OFFICER
KRA COMPETENCE DEFINITION LEVEL WHAT TO LOOK OUT FOR
Maintain staff
development
records and
generate reports
in the division
Record and information
management.
The efficient and systematic
control of the creation,
receipt, maintenance, use and
disposal of records in order to
support government
operations to enhance
accountability, transparency
and good governance and to
facilitate timely and informed
decision making.
1  Must be organized and creative.
 Must be good at communication.
 Must understand the color coding of official files
 Must understand the use of black and red minutes
 Must know how to keep documents safe and retrieve
tem easily.
 Must understand the role of the registries.
 Must be able to use the transit ladder on the files for
communication purposes
Develop,
maintain, update
a data base of
training
programme
available to staff
in line with staff
development
policy.
Information
Communication
Technology (ICT)
The appropriate use of
computers, computer
software and other modern IT
facilities to convert, store,
protect, process, transmit and
retrieve information
1  Must be computer literate
 Must demonstrate basic computer skills like Ms office
applications, electronic mail system etc
 Must be able to use existing technology to collect,
organize, catalogue and classify and disseminate
information
 Must be able to apply LAN $ WAN
Plan ,arrange and
monitor staff
training and
development
workshops,
seminar in line
with the staff
development
policy
Planning, Organizing and
Coordinating
Involves proactively planning,
establishing and allocating
resources. It is expressed by
developing and implementing
increasingly complex plans. It
also involves monitoring,
evaluating and adjusting work
to accomplish goals and
deliver the org mandate.
Organization’s mandate.
3  Must be able plan allocation of staff ,funds, tools and
facilitates
 Must be able to develop implement work for complex
projects.
 Must demonstrate a strong understanding of
relationships among the various components of
programs and organize them to use resources most
effectively
 Must be able to build capacity through couching
counseling, rewards reinforcement of positive behavior
and effective design of planning systems

3. Develop,
update and
produce
induction
course material
and coordinate
orientation
programs for
staff in line with
HR policies
Coaching and mentoring
Involves the genuine intent
to foster learning or
development of others
through expressing a
positive regard for an
individual’s capacity to
learn. The objective is to
encourage others, transfer
knowledge, develop skills
and /or develop the
understanding of the
individual.
3  Must be able arrange increasingly complex
learning opportunities for the purpose of fostering
learning.
 Must seek to develop expertise, skills or
knowledge in the individual being coached to the
point that coach is longer need as a resource
Perform any
other duty as
may be
assigned by
supervisor
Team work The desire and ability to
work co-operatively and
collaboratively
as opposed to
competitively within an
organization. It involves
contributing
fully and actively to team
activities, projects and
client initiatives to achieve
group and organizational
goals
2  Must be able to keep team members informed and
up to date.
 Must share knowledge and experience with team
members.
 Must promote cooperation among team members
 Must be able praise team members for
achievement.
 Must be able to coach teams whenever necessary.

4. INTERVIEW GUIDE FOR THE POSITION OF ASSISTANT STAFF TRAINING AND DEVELOPMENT
OFFICER
INTERVIEW STAGE PURPOSE QUESTIONS SCORE TIME REMARKS
Rapport Building Putting the applicant at
ease
 Introduction of the panelist
 Brief introduction of the organization
 How did you know about this position?
 What is your first impression about this
organization?
5 3minutes
Introduction Get better
understanding of the
applicant
 What do you think will be your key roles and
responsibilities as an Asst staff training and
development officer?
 Why should we hire you for this position?
15 5 minutes
Core Get an understanding
of the applicants
specific knowledge and
skills in relation to the
job requirements
 Describe a time when you developed and
maintained staff records. What colors codes
did you use? How did you use the transit
ladder on the files? Describe the role of
registries in this process.
 Describe how you would develop a data base
using Linux operating systems.
 Under what circumstances would you use the
LAN as opposed to WAN?
 Tell us about a time when you organized a
workshop or seminar targeting more than
10pple or staff.
 What would you need to put in place to
ensure successful coaching?
 Describe a time when you conducted a
counseling session.
75 35 minutes

5. Continuing questions at the core stage
• Give an example of an induction training programe
you developed?
• How did you involve other department in the
program?
• If you were recruited for this job and found out that
members were not aware of the programs being
implemented by the different units hence feeling
demotivated what would you do?

6. Confirmation To verify
information
provided by the
applicant
 In your CV, there is six months
gap between the time you left
company A and the time you
started work with company what
were you doing this time?
5 2Minutes
Closing To find out the
applicants
expectation
 What are your salary expectation
for this position
 If you were given an offer today
when would you be available to
start work?
 Do you have any one question for
the panel?
 Thank you for making time to
attend this interview, we shall
communicate the results of this
interview with in two weeks from
now.
5Minutes
TOTAL 100% 50 Minutes

7. • Recommendation by the interviewer;
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