The document discusses a university in Hong Kong migrating its 38,500 staff and students from 4 legacy email systems to Microsoft Office 365. This will provide a unified communication platform with benefits like intuitive interfaces, mobile access, large mailboxes, and cost savings of over $2 million annually. By the first quarter of 2013, all staff and students will be using Office 365's Exchange Online for email and calendaring, with plans to also adopt Lync Online and SharePoint Online. The university expects this transition to Office 365 to support greater collaboration, efficiency, and sustainability across its operations.

2. GROWTH IN
NUMBER OF
NEW
CUSTOMERS
IN HONG KONG

5. www.office365.com

7.  History dating back to 1937
 The largest government-funded tertiary
institution in HK
 Rapid expansion in the past two decades
 33% increase in the no. of undergraduate
students this year due to new 3-3-4
academic structure
 32,000 students and 6,500 staff (incl.
temporary staff)
 Ranked among top 200 universities in the
world

8.  A mission to drive greater efficiency
 4 legacy email systems incl. Novell GroupWise®
 Complex and costly to manage
 Difficult to access via mobile devices and smartphones
 Limited mailbox size and usability
 Lacking third-party support and scalability
 A pressing need for a unified communication
platform for effective communication
 A strategic vision of greater environmental
sustainability

9. Security? Compliance?  Rich functionality and familiar user
Support? experience
Deployment?
 Secure and Trustworthy cloud
Evaluate infrastructure
 24/7 service and support and expertise
from Microsoft Premier Services Team
Deploy

10.  Intuitive User Interface and mobile device-support
 A single sign-on to a complete suite of connected services
 Large mailbox size of 25GB
 Perpetual email service after graduating
 Saving of over HK$2M per annum
 Reduction of server hardware space
 Reduced downtime
 Reduced administrative time
 Freeing up resources for other deserving IT projects

11.  Secure single sign on from any device
 Microsoft compliance to rigorous industry security and
privacy standards
 Microsoft is a trusted PolyU partner
 Approx. 30-40% savings achieved in reduction of printing
 Microsoft communication and collaboration technology is
part of PolyU’s strategic vision of moving the campus
towards greater sustainability

12. 1. 6,500 staff to Office 365 Exchange
Online email and calendaring
services, greater collaboration
capabilities, and Outlook’s more
intuitive UI
2. All 32,000 students by the first
quarter of 2013
By first quarter of 2013, all
38,500 staff and students will be
on Office 365

13.  Future migration to Lync Online and
SharePoint Online to meet growing
requirements for knowledge
management and social networking
 Through the social networks
sustained by Office 365, PolyU will
become a knowledge-aware
organization, capable of
achievements traditional educational
institutions were never capable of