NU 499 JOURNAL GRADING RUBRIC Quality/Content (66%) of your journal will be measured on the following criteria: · All journal questions were answered completely · Response demonstrated a critical analysis of the question(s) Score No quality criteria were met. (0 points) One criterion was met or two criteria were met but the responses were superficial. (10 points) Two criteria were met; but responses needed to be developed more. (16 points) Responses were thorough and critically analyzed. (20 points) _____/ 20 Spelling/Grammar/APA (34%) There were considerable errors in spelling/grammar and/or APA. (0) points There were some errors in spelling/grammar and/or APA. (3 points) There were rare errors in spelling/grammar and/or APA. (7 points) There were no errors in spelling/grammar and APA. (10 points) _____/ 10 Total Points _____/ 30 points Records ManagementPresentation Overview Indexes for administrating health care information Centralized records management Creation of new records Straight numeric filing Permanent and temporary insertion of reports Storage of patient files Circulation and tracking of files Retention schedule File security Legal and Ethical responsibility Introduction What is records management? Responsibility for managing records and information Properly document information in time Not duplicating records Indexes for administering healthcare information Master patient index Identification data Record retrieval Centralized Records Management One file room Responsibility for record keeping is easily identified Effective use of equipment, supplies, space, and personnel's made Improved security Creation of manual records Face Sheet Problem oriented record Database Problem list Initial plan Progress notes Straight Numeric Filing System Office personnel can be easily trained Enhances file security Files can be expanded for additional space Purging is easier File numbers are organized from lowest to highest Temporary and Permanentinsertion of loose reports Clinical data Permanent Administrative data Temporary Organize loose for MS according to numeric filing system Storage of Patient Files Short Term Two to three days Permanent Currently under care Archive Has not been used Circulation of records within and outside our facility Automated chart tracking system Providers request records from their computer Clerks sign out patient files from file area Out guides are used to indicate removal Lab reports are stored in an extra file cabinet Retention schedule-destruction of records Archived records Shredding Certificate of destruction Maintained permanently File Security Secure records from fire or water damage Keep records in locked file or room Protect records from theft Authorized personnel in file area Lock file room when unstaffe.