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Robin Vickers – CEO Digital Life Sciences (Technology Partner to
Modality Partnership)
At Scale Transformation of Healthcare
through Technology
Modality Partnership and Digital Life Sciences
Case Study
2
Robin Vickers – CEO Digital Life Sciences
• Aerospace Engineer;
• Still recovering Big 4 Management
Consultant;
• Strategy and Business
Transformation Specialist;
• Enterprise Technology Architect;
• Healthcare Technology Advisor;
• Serial Start-Up Entrepreneur;
• Founding Director at Digital Life
Sciences;
• Motorcycle Addict;
• Wife, 2 kids;
• Birmingham born and bred;
• Will play with anything that
involves a ball;
• Does a bit of climbing….because
his wife is seriously in to it!
3
Why does UBER work?
4
DIGITAL HEALTHCARE =
PERSONALISED +
TRANSACTIONAL + DISRUPTIVE
But why do this at scale in
health?
Reasons
1. Better for patients Technology enabling improvements
in access, enabling patients to take
control and improve own health
2. Better for clinicians
and practice staff
Fundamental shift in waiting room
culture and the way clinicians are
supported
3. Better for NHS Working together at scale, using
resources more effectively and
efficiently enabled by technology
6
• Started in 2009 as Vitality, the
Modality Partnership serves
70,000 patients across 15
locations in and around
Birmingham.
• Consistently good quality and
patient service satisfaction
ratings against CCG and
National benchmarks.
• On track to expand footprint to
170,000 patients next 12 months.
Patient Growth
Our journey so far
An ideal environment for testing combination
of old and new approaches together
So we changed our access
model by:
• Offering different ways
supporting patient choice
• Seamless service
• Giving patients choice of
service locations
• Patients taking more
control of their health
• Creating more capacity in
the day to meet demand
*Trialled in different ways/populations
What patients were saying..
We have been a pioneer in our
approach as we discovered a new
clinical model for primary care ‘at scale’
We know people and their relationship with
technology has changed….
82% of UK population using
broadband to transact
Less than 1% of patients
using the internet to interact
with clinicians
Birmingham has highest
Smartphone use in the
U.K….nearly 30% more than
London..
Adopting a scalable, multi-channel operating model for
primary care
Service Improvement
Easy access – ABC (Ask, Book, Consult)
1. Ask - Patients contact the HUB by phone, app or our website
2. Book - The HUB verifies identity and books a same-day telephone
or Skype consultation with their clinician, at their surgery
3. Consult - The clinician completes the phone or Skype
consultation; If the patient needs to be seen face to face, the
clinician invites them to the surgery that day.
Existing Service improvement :
response improved quality and quantity
• Up to 1,300 calls answered every day,
serving over 46,000 patients
• Average call waiting time is 40 seconds
• Average call duration has reduced from
10 minutes down to 2 minutes
• Demand for appointments has stabilised
throughout the day, reducing the
morning rush
• Patients call their surgery number
Our Clinical Contact Centre
DNA (Did Not Attend)
Rate reduced by 72%
Clinical capacity
increased by 10%
Existing Service improvement: Patient Choice for Access
Giving patients access wherever they are..
Online – new website
In person
Wherever you are
Via Skype
By Phone
Digital engagement – growing our reach
What are we using
social media for?
• Family and Friends Test
results
• Patient feedback
• Practice news
• Health stories
• Walk-in clinic availability
• Early closures
Increasing month on month
We receive as
many as 135
requests a day
New service: Skype
• Patients with computer, no phone
• Conditions that benefit from being
looked at
• Need for interpreter
• Involvement of families/friends/carers
0
20
40
60
80
100
120
140
160
Online requests -2015
Total Phone Total Skype
Service Improvement: We have a real time picture
Data dashboard – managing resources
A live data dashboard was created to support intuitive planning,
resourcing, management and evaluation.
Service improvement: local control & influence
• Allows daily tracking of clinical capacity and demand
• Real time figures and Family Friends Test feedback
• Resilience built in to support surgeries in case of problems e.g. Staffing or IT
issues
•Following evaluation, only 33% of patients require a face to face
appointment
Modality Primary Care Model has Re-engineered in-day services
• 72% reduction in DNAs....equates to an annualised
cost saving of approximately £210k across the whole
business
• 10% increase in new within day activity – meeting
unmet demand within the resources already available
• 67% of patients are consistently being dealt with
remotely, without having to come in to practice
• Average consultation time reduced to under 5 mins
(for the remote consultations)
• 70% of patients say that the new access system is
better than before
• Reduction in A&E attendances of between 5-10%
So far this has meant that…
So has it made a difference….already?
Marjorie our former receptionist
at Handsworth Wood Medical
Centre who now runs Clinical
Contact Centre at Enki
“I wasn’t sure about the changes when
we started but now my job and the
patient experience is so different. The
queues are gone and I feel much more
in control of how we manage
appointments – its much less stressful
and so much better for patients. They
get to choose how and when they see
their doctor – and they love the new
service”.
How do we scale this up technically for
the Vanguard?
HERE’S OUR
INTEGRATED
DIGITAL
ARCHITECTURE
Any questions?
Thank you

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NHS 5YFV Vanguards-Rob Vickers presentation

  • 1. Robin Vickers – CEO Digital Life Sciences (Technology Partner to Modality Partnership) At Scale Transformation of Healthcare through Technology Modality Partnership and Digital Life Sciences Case Study
  • 2. 2 Robin Vickers – CEO Digital Life Sciences • Aerospace Engineer; • Still recovering Big 4 Management Consultant; • Strategy and Business Transformation Specialist; • Enterprise Technology Architect; • Healthcare Technology Advisor; • Serial Start-Up Entrepreneur; • Founding Director at Digital Life Sciences; • Motorcycle Addict; • Wife, 2 kids; • Birmingham born and bred; • Will play with anything that involves a ball; • Does a bit of climbing….because his wife is seriously in to it!
  • 4. 4 DIGITAL HEALTHCARE = PERSONALISED + TRANSACTIONAL + DISRUPTIVE
  • 5. But why do this at scale in health? Reasons 1. Better for patients Technology enabling improvements in access, enabling patients to take control and improve own health 2. Better for clinicians and practice staff Fundamental shift in waiting room culture and the way clinicians are supported 3. Better for NHS Working together at scale, using resources more effectively and efficiently enabled by technology
  • 6. 6 • Started in 2009 as Vitality, the Modality Partnership serves 70,000 patients across 15 locations in and around Birmingham. • Consistently good quality and patient service satisfaction ratings against CCG and National benchmarks. • On track to expand footprint to 170,000 patients next 12 months. Patient Growth Our journey so far
  • 7. An ideal environment for testing combination of old and new approaches together So we changed our access model by: • Offering different ways supporting patient choice • Seamless service • Giving patients choice of service locations • Patients taking more control of their health • Creating more capacity in the day to meet demand *Trialled in different ways/populations What patients were saying.. We have been a pioneer in our approach as we discovered a new clinical model for primary care ‘at scale’
  • 8. We know people and their relationship with technology has changed…. 82% of UK population using broadband to transact Less than 1% of patients using the internet to interact with clinicians Birmingham has highest Smartphone use in the U.K….nearly 30% more than London..
  • 9. Adopting a scalable, multi-channel operating model for primary care
  • 10. Service Improvement Easy access – ABC (Ask, Book, Consult) 1. Ask - Patients contact the HUB by phone, app or our website 2. Book - The HUB verifies identity and books a same-day telephone or Skype consultation with their clinician, at their surgery 3. Consult - The clinician completes the phone or Skype consultation; If the patient needs to be seen face to face, the clinician invites them to the surgery that day.
  • 11. Existing Service improvement : response improved quality and quantity • Up to 1,300 calls answered every day, serving over 46,000 patients • Average call waiting time is 40 seconds • Average call duration has reduced from 10 minutes down to 2 minutes • Demand for appointments has stabilised throughout the day, reducing the morning rush • Patients call their surgery number Our Clinical Contact Centre DNA (Did Not Attend) Rate reduced by 72% Clinical capacity increased by 10%
  • 12. Existing Service improvement: Patient Choice for Access Giving patients access wherever they are.. Online – new website In person Wherever you are Via Skype By Phone
  • 13. Digital engagement – growing our reach What are we using social media for? • Family and Friends Test results • Patient feedback • Practice news • Health stories • Walk-in clinic availability • Early closures Increasing month on month We receive as many as 135 requests a day New service: Skype • Patients with computer, no phone • Conditions that benefit from being looked at • Need for interpreter • Involvement of families/friends/carers 0 20 40 60 80 100 120 140 160 Online requests -2015 Total Phone Total Skype
  • 14. Service Improvement: We have a real time picture Data dashboard – managing resources A live data dashboard was created to support intuitive planning, resourcing, management and evaluation.
  • 15. Service improvement: local control & influence • Allows daily tracking of clinical capacity and demand • Real time figures and Family Friends Test feedback • Resilience built in to support surgeries in case of problems e.g. Staffing or IT issues •Following evaluation, only 33% of patients require a face to face appointment
  • 16. Modality Primary Care Model has Re-engineered in-day services • 72% reduction in DNAs....equates to an annualised cost saving of approximately £210k across the whole business • 10% increase in new within day activity – meeting unmet demand within the resources already available • 67% of patients are consistently being dealt with remotely, without having to come in to practice • Average consultation time reduced to under 5 mins (for the remote consultations) • 70% of patients say that the new access system is better than before • Reduction in A&E attendances of between 5-10% So far this has meant that…
  • 17. So has it made a difference….already? Marjorie our former receptionist at Handsworth Wood Medical Centre who now runs Clinical Contact Centre at Enki “I wasn’t sure about the changes when we started but now my job and the patient experience is so different. The queues are gone and I feel much more in control of how we manage appointments – its much less stressful and so much better for patients. They get to choose how and when they see their doctor – and they love the new service”.
  • 18. How do we scale this up technically for the Vanguard? HERE’S OUR INTEGRATED DIGITAL ARCHITECTURE

Editor's Notes

  1. MP started as VP in 2009 and is a single general practice partnership covering now 70,000 pts over 15 sites with 32 partners in Birmingham and Sandwell. We pride ourselves in continually delivering high quality for our patients and in local and national benchmarks. Due to expand to 170,000 pts in 12 months
  2. MP started as VP in 2009 and is a single general practice partnership covering now 70,000 pts over 15 sites with 32 partners in Birmingham and Sandwell. We pride ourselves in continually delivering high quality for our patients and in local and national benchmarks. Due to expand to 170,000 pts in 12 months
  3. MP started as VP in 2009 and is a single general practice partnership covering now 70,000 pts over 15 sites with 32 partners in Birmingham and Sandwell. We pride ourselves in continually delivering high quality for our patients and in local and national benchmarks. Due to expand to 170,000 pts in 12 months
  4. Thank you for inviting us to present today 3 reasons why we are worthy of this award.
  5. MP started as VP in 2009 and is a single general practice partnership covering now 70,000 pts over 15 sites with 32 partners in Birmingham and Sandwell. We pride ourselves in continually delivering high quality for our patients and in local and national benchmarks. Due to expand to 170,000 pts in 12 months
  6. Entered into a piece of work 2y ago with Digital Life Sciences to create our new model of primary care. Patients nationally say that: It is getting harder to get through on the phone They are more dissatisfied with opening hours They are waiting longer for appointments or cant get an appt at all. When they do get to surgery they wait longer to be seen.
  7. We worked with our staff and patients to design our model. We created technologies bespoke for our population. We used a tight system of close monitoring and change to create the most relevant efficient and effective system we could This was a culture change throughout our organization and all staff were supported with training to enable this.
  8. What does access look like for the patient? We have created a central clinical contact centre for our patient population called the HUB.. All of our access is delivered same day. If you want an appointment next Thursday you call up on the day. In 4 clicks on the app your surgery will call you back, in 3 clicks it will call you straight through by phone to us or plan your route to where your surgery.
  9. Clinical staff work to set days and the website is updated on a daily basis so patients can see who is accessible. We advertise this in surgery. Patients are encouraged to recontact on set days for continuity of clinician if needed. Patients are offered a choice of clinician or speed of response. (Over 70% choose speed of response) Future booking is delivered on the day by managing supply. All follow ups are by phone or skype where possible
  10. How patients access us has changed. Used to have 200 pts on a Monday am. Now 5. Our website offers the same functionality for access as the app but more information Register on line Access our 45 modality video guides Automatically translation function via Google Translate. Communicate through my communities Find information about your practice or your services Can create your own Long Term Conditions Care Plan.
  11. Now we have over 130 app / web requests / day. Over 5000 online requests so far Where possible, we make contact with the patient to resolve any issues Patients are engaging with us on Twitter and Facebook. 179 followers on Twitter 2,306 reach since launch of Facebook page Alternatively, we ask patients to get in touch via the website to protect identity
  12. We are constantly evaluating what we are doing. Automatically populated by call system and we add in website and app information. For the first time we really understand patient demand. Spikes represent Mondays.
  13. Because we now understand our demand we can now match our supply
  14. Compared to CCG figures we were showing a 5-10% reduction in A+E attendance figures