The document summarizes the Nebraska Department of Roads' (NDOR) Transit Managers' Workshop that took place from June 23-25, 2015. It discusses several transit-related topics including the National Transit Database, sponsored services, financial desktop reviews, the reasonable accommodation rule, and statewide transit initiatives. NDOR staff provided updates on online reimbursements, applications, training records, and information migration as well as procurement, grant administration, and site visit compliance. The presentation aims to inform transit managers of NDOR's programs and help ensure compliance with federal requirements.

1. NDOR UPDATES
Nebraska Transit Managers’ Workshop
June 23-25, 2015

2. ABE ANSHASI
NDOR PUBLIC TRANSPORTATION ENGINEER
 Welcome

3. KARI RUSE
NDOR TRANSIT MANAGER
 National Transit Database, Sponsored
Services
 Financial Desktop Review
 Reasonable Accommodation Rule
 Progress Updates
 What’s Next?
402-479-4694
kari.ruse@nebraska.gov

4. NATIONAL TRANSIT DATABASE

5. SPONSORED SERVICES UPT

6. Sponsored service is a
public transportation
service paid, in whole or
in part, directly to the
transit provider by a third
party.
 Veterans Administration
 Medicare
 Medicaid
 Assisted Living Centers
 Head Start Programs
SPONSORED SERVICES PASSENGER
BOARDINGS

7. Beginning July 1st

8. FINANCIAL DESKTOP REVIEW

9. FTA REASONABLE MODIFICATION RULE
March 2015
To provide reasonable accommodations by
making changes to policies, practices and
procedures if needed by an individual with a
disability to enable him or her to participate in
the recipient’s program or activity.

10. EXCEPTIONS TO THE RULE
 Cause a direct threat to the health or safety of
others
 Fundamental alteration of the service
 Undue financial burden

11. WHAT DOES THIS MEAN FOR YOU?
 All policies will be updated to include new
language and complaint procedures
 Make complaint procedures readily accessible
 Designate responsible employee to accept
complaints and make decisions

12. NDOR ACTIONS
 Develop policy language
 Create a complaint/application template
 Translate the template in required languages
 Revise driver training
 Add requirements to site visit checklist

13. PRECISION COMPLIANCE
 Updated policies
 Site visits
 Workshops

14. 1. Statewide Mobility Management Implementation
2. Needs Assessment
3. FTA Title VI Compliance
4. Rural Transit Driver Training
5. Technology
STATEWIDE TRANSIT INITIATIVE

15. ONLINE REIMBURSEMENT INVOICE

16. ONLINE OPERATING ASSISTANCE APPLICATION

20. INFORMATION MIGRATION

21. NO
MORE
PAPE
R!

22. DRIVER TRAINING
RECORDS
REPORTS
TITLE IV
ONLINE TRAINING

24. WAYNE MASEK
PROCUREMENT SPECIALIST, 5310 COMPLIANCE
 Vehicle file organization
 Vehicle disposal
402-479-4369
wayne.masek@nebraska.gov

25. VEHICLE FILES
 File name by Vehicle Identification Number (VIN),
Make and Year it was purchased
 Copy of vehicle title and proof of insurance
 Pre-trip inspections
 Preventative maintenance records (including receipts)
 Preventative maintenance records for wheelchair lift
(if applicable)
 Vehicle manufacturer maintenance schedule
 Mechanic’s inspection sheets
 Documentation for warranty claims and recalls

26. USETHEMOSTCURRENT
FORM!

27. QUESTIONS ABOUT VEHICLES?
Refer to the Manual Online

29. FRANK FAUGHN
GRANT ADMINISTRATOR
 RTAP Reimbursement
 EFT Auto Deposits
402-479-3680
frank.faughn@nebraska.gov

30. RTAP REIMBURSEMENTS
Who can submit the form?
• Transit System Employees (Transit
Managers and Drivers)
What are the qualified activities?
• NATP and NDOR sponsored events
 Driver Training
 Title VI Workshops

31. RTAP REIMBURSEMENTS
What are allowable expenses?
• Mileage
• Registration Fees
• Lodging (if not direct billed)
• Meals
• Wages (for drivers to attend required
training)
• Airfare
• Misc. Travel Expenses

32. RTAP REIMBURSEMENTS
How do I submit the form?
• Forward the form and supporting documents to
Connie Trautwein (contact info on form)
Why can’t I include the expenses on my
regular monthly invoice?
• RTAP is 100% reimbursement
• Does not reduce your federal and state operating
assistance funds

33. RTAP REIMBURSEMENTS

34. USETHEMOSTCURRENT
FORM!

35. QUESTIONS ABOUT RTAP REIMBURSEMENT?
 Instructions have been posted online
 Contact our office

36. ELECTRONIC FUNDS TRANSFER (EFT) DEPOSITS
All subrecipients are
strongly encouraged to
enroll!

37. EMAILUSFORALINKTOTHE
FORM

38. The Power Point presentation will be available on the Transit Section web
page.

39. GEORGE GALLARDO
5311 COMPLIANCE, IT
 Site Visit Reports, Follow-up and Close-Out
402-479-4368
george.gallardo@nebraska.gov

40. COMMON ISSUES IDENTIFIED
 Title VI
 Drug and Alcohol
Testing
 Maintenance Records

41. Please send us
the requested
documentation
for review.

42. The Power Point presentation will be available on the Transit Section web
page.