MS WORD 2013

7/10/2017
MS WORD
MS OFFICE
ASSIGNED BY SIR AFAQUE MANZOOR SOOMRO

`SUKKUR IBA UNIVERSITY
Assigned by Sir Afaque Manzoor Soomro
Mohsin Gulab Tanwari
B.E Electrical Engineering Semester 1
1
Contents
INTRODUCTION TO MS OFFICE....................................................................3
MS Word............................................................................................................3
How to open WinWord/MS Word ....................................................................3
Some Short Cut Keys.......................................................................................5
TABS.............................................................................................................7
HOME TAB .................................................................................................8
Clipboard......................................................................................................8
Font..............................................................................................................9
Paragraph Ribbon........................................................................................10
Style Ribbon...............................................................................................12
Editing Ribbon............................................................................................12
INSERT TAB.............................................................................................13
Pages..........................................................................................................14
Table..........................................................................................................15
ILLUSTRATION RIBBON.........................................................................16
MEDIA RIBBON .......................................................................................19
LINK RIBBON...........................................................................................19
COMMENT RIBBON ................................................................................20
TEXT.........................................................................................................21
SYMBOLS RIBBON..................................................................................23
DESIGN TAB ...............................................................................................24
Document formatting Ribbon ......................................................................24
Page Background Ribbon............................................................................26

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PAGE LAYOUT TAB...................................................................................27
Page Setup Ribbon......................................................................................27
Paragraph Ribbon........................................................................................30
Arrange Ribbon ..........................................................................................30
REFERENCE TAB........................................................................................31
Table of Contents Ribbon............................................................................31
MAILING TAB.............................................................................................33
Proofing Ribbon..........................................................................................34

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INTRODUCTION TO MS OFFICE:
It is an application software developed by the Microsoft Company, it is
suitcase of application software which are used for office purpose. There are ten
applications in this suitcase, but mostly used of these applications
 MS Word
 MS Excel
 Power Point
MS Word
This application used for writing Paragraphs, Essays, Letters and Applications.
This is best application of MS. Teachers share notes they are typed on WinWord.
MS Word also known as WinWord.
How to open WinWord/MS Word
It has two methods to open.
Method No.1
 Click on Start button click on Run Option.
 Type “WinWord”.

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 Press Enter button
Window button + R = Run Option
Method No 2
 Click on Start Button
 Type Word
 Then You click on

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Now Click on Black Page and open it
Some Short Cut Keys
Key Function
Ctrl + C Copy
Ctrl + V Paste
Ctrl + E Center Alignment
Ctrl + X Cut
Ctrl + Z Undo

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Ctrl + Y Redo
Ctrl + N New blank page
Ctrl + O Open doc
Ctrl + P Print
F12 Save as
Ctrl + F Find
Ctrl + H Replace
Ctrl + B Bold
Ctrl + I Italic letter
Ctrl + U Underline
Quick access Bar
This access bar known as quick access bar becausewith the help of this we access
option quickly. We can add or remove option from access bar.
Save Undo redo other options
Save
 In this option we can save the
document.
 How save a document.
 Click on file option
 A box come across you

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 On the right side a bar is shown
select the save option.
 Select the location where you want
to save
 Type the with you want to save
 Press save button
Save as
This option save the doc duplicate with
different names
This also same as save option
TABS
1. File
2. Home
3. Insert
4. Design
5. Page Layout
6. Reference
7. Mailings
8. Review
9. View
THE TABS ARE DIVIDED INTO GROUPS

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HOME TAB
In Home tab there are five groups divided. Groups also known as Ribbon
1. Clipboard
2. Font
3. Paragraph
4. Styles
5. Editing
But Ribbons Consist of Different options.
Clipboard
In this ribbon all options related with each other in which we can copy paste.
There are four options in this ribbon
1. Cut
2. Paste
a. Special Paste
b. Default Paste
3. Copy
4. Format Painter
Cut
In this option we can move
data (in the form of letter or
any other thing) from one place to another place. Its short cut key is (CTRL + X
= Cut)
Copy
In this option we can make duplicate of one thing and same data transfer
everywhere. Its short cut key is (CTRL + C = Copy)

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Paste
Any data which is copied or cut from one place then we require this option. It’s
shortcut key is (CTRL+V=Paste)
Font
In this ribbon all fonts but all options are related with them
1. Font Style
2. Font Size
3. Behavior of Font
4. Subscript
5. Superscript
6. Word art
7. Change case
8. Font Color
9. High lighter
Font Style
In this option we can change the style of writing.
Font Size
In this option we can decrease or increase the size of
alphabets
 Select the word which you want increase or decrease.
 Then select the size of font
Font Behavior
In this option we can italic and bold the letters
 Select the word which you want
 Then click on given symbols as B and I
Subscript
In this option we can give the baseof any term for example logx
 Select the word which you want to write in base
 Click on as x2 this symbol

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Superscript
In this option we can give the power of any tem for example in sukkur there are
350 Centigrade.
 Select the word which you want to write in power
 Click on as x2 this symbol
Word Art
In this option we can write logos like writing for example
 Click on A which is mentioned on ribbon
Change Case
In this option we can write in capital form small form
 Then click on Aa symbolwhich is mentioned above
Font Color
In this option we can change the
color of fonts
 Select the word which you
want
 Click on this symbol
which is mentioned in
ribbon.
 Select the color you want
High lighter
In this option you can high light the word
 Click on this symbol
Paragraph Ribbon
It is ribbon in which all things are related with paragraph.
Options:-

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Bullets
Intends
Alignments
Line spacing
Background of selected paragraph
Borders
Bullet
In this option we can show the new point with different way.
 Starting of the line click on
There are many bullets
Intends
In this option we can leave space either left or right.
These two signs indicates that left or right
Alignments
In this option we can write from left to right or from right to left or from center.
Line Spacing
In this option we used the spacebetween the lines in a paragraph
 Select the Paragraph which you want.
 Click on this sign and change the spaceas you want

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Background of the paragraph
In this option we giving the color to the background. As you want
 Select the Paragraph which you want.
 Click on this sign and select the color.
Border
This option used for bordering the page. Either any side or all sides.
 Click on this option
 And select the borders as you want
Style Ribbon
In this ribbon all are related with style of heading. As we have created
the table of content this is all about the style.
Editing
Ribbon
In this ribbon all about searching and replacing
Find
In this option we can use to find the words or symbols. Its
shortcut is (Ctrl + F)
 Click on find option
 Write anything you want to search
 Click on enter button

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Replace
In this option we can replace a word or symbol in a document. Its shortcut key is
(Ctrl + H)
 Click on replace option
 Write word you want to
replace in find
 Write word you want to
replace by
 Click on replace all
Select
In this option we can select the data by alphabetical, by word and all.
 Click on select option
 Choosethe option you want
Now you cut delete or copyat the same time whole data
INSERT TAB
RIBBONS
1. Pages
2. Tables

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3. Illustrations
4. Apps
5. Media
6. Comments
7. Header and Footer
8. Text Symbols
Pages
In this ribbon all about the screen page of doc.
There are three options in this ribbon
1. Cover Page
2. Blank Page
3. Page Break
Cover Page
In this option the page cover is already made like temptation which you want you
edit it and use it for your purposewe also added in this doc
 Click on cover page
 Select the page which you want
 Click the page
 Now edit it
Blank Page
In this option we can add new blank page in same document.
 Click on Blank page and you will see a new blank page
Page Break
In this option we can break the page of given document.
 Click on break page option

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Table
In this ribbon one option is found it is table.
In the table option we can insert table, delete table and draw
table options found.
Insert Table
In this option we can insert table of selected numbers.
 Click on table option
 Click on insert table
 Now write specified columns and rows
 And press enter
Draw Table
In this option we can draw a table with the help of mouse (drag and draw).
 Click on draw table
 Drag the mouse to draw table
Excel Spreadsheet
In this option we can take table from excel by using this option.
 Now click on Excel Spreadsheet
Quick tables
In this option we can take a table as temptation in which can edit it.
 Click on quick tables option
 Select table as per required

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ILLUSTRATION RIBBON
In this ribbon all options are related with
pictures
Pictures
Online Pictures
Shapes
Smart Art
Chart
Screen Shot
Pictures
In this option we can select picture in the document. Which is in computer.
 Click on pictures option signed as
 Browse picture as you want
It also present special paste
Online Pictures
In this option we can select picture from internet from any search engine.
 Click on online picture
 Type the name of pic you want search
 Now select the picture

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Shapes
In this option we can draw any type of shape as triangle, square,
rectangle etc
 Click on shapes option
 Select the shape as you want
 Drag the mouse in document
Smart Art
In this option we can draw the shapes in cycle way.
 Click on Smart Art option
 Select the chain
 And write the name on each box
Chart
In this option we can show the data in graphically.

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For example Population of Pakistan shown in Pie Chart
Sindh
23%
Balochistan
6%
KPK
15%
Punjab
53%
Isalmabad
1%
AJK
2%
PAKISTAN
Sindh Balochistan KPK Punjab Isalmabad AJK Gilgit

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Screenshot
In this option we can take shot of picture screen (document)
 Click on screen shot
 Select the picture you want to shot
MEDIA RIBBON
In this ribbon we can select online video.
In this ribbon only one option
Online Video
In this option we can search online video and put in document.
 Click on online video option
 Type the name and search
 Select video as you want
LINK RIBBON
In this ribbon there are three options
Hyper Link
In this option we link two files (document, picture etc) each other. For example if
we have two documents in computer but we don’twant to close the first doc and
open second doc. Forthis it is used

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 Click on hyper link option
 Select the document/picture and press enter
Book Mark
This option use for indication how pages I have read. It show which page or line
I’m reading.
 Click on bookmark option
 Give the name for reference as show you
 Click on ok button
COMMENT RIBBON
In this ribbon only one option.
Comment
In this option create comment on some points.
 Click on comment option
 Put your comment on that point
HEADER AND FOOTER RIBBON
In this ribbon consist of three options
Header
In this option we add title, page numbers, or dates to every
page in a document using headers. Headers are areas in the top, and side margins
of each page in a document. As we have added in header the logo of Sukkur IBA
University.
 ChooseInsert and select Header.
 Select any built in format for your header. After you choosea format, the
header area is shown in your document.

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 Type the text you want in the header
 Double click on document screen.
Footer
In this option we page numbers in bottomusing
footer option. As we have added in this document.
 ChooseInsert and select footer
 Select any built in format for your footer. After
you choosea format, the footer area is shown
in your document.
 Type the text you want in the header
 Double click on document screen.
We can add or cut the header and footer same process as giving footer to document
Page Number
Add basic page numbering to a Word document
by using the Page Number button.
 Click on Page Number.
 Choosea location, such as Top of
Page or Bottom of Page, and then pick a
style in the gallery. Word automatically
numbers every page.
 When you’re done, choose Close Header
and Footer, or double-click anywhere
outside the header and footer area.
TEXT
In this ribbon all about the text
Text Box
In this option we can add quotes in the
document.

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 Click the text box.
 Choosetext box as you want
 Click on ok button
 Then drag as much you want
Drop Cap
n this option we can add a big letter or symbol
In the sentence of first letter
 click the Add a Drop Cap button
 click the drop cap style you want to apply
as we know that when we reading the dawn newspaper then there you saw the
main page it is written as there first letter is big and other letters small.
Signature Line
In this option we add the line for signature.
When we making statement with someone he would have to signature on the
page.
 Click on signature option
 Click on Microsoft office signature line
 In the Signature Setup dialog box, type
information that will appear beneath the
signature line
 The signer's full name.
 The signer's title, if any.
 The signer's e-mail address, if needed.
 Add instructions for the signer.
I

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X
Mohsin Gulab
Muzafar Ali
Date and Time
In this option we can put the current date and time.
 Click on date and time option
 Chooseyou want style of date and time
 Click on button
SYMBOLS RIBBON
In this ribbon we can and symbols and equation
Equation
In this option we can add any kind of equation this option.
 Click on equation option
 Select the equation model as you want
 Click enter button
 Write the equation
𝑎2
+ 𝑏2
= 𝑐2
Symbols
In this option we add any kind of symbol (Urdu, English and Arabic etc).
 Click on symbols option
 Select the symbolas you want if you want more then click on more
option
 Then insert them.
I have written by symbolical form

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DESIGN TAB
In this TAB we study all about the design of a page in document
Document formatting Ribbon
Themes
In this option we can give the theme to page.
 Click on the themes option
 Select theme as you want.
In this option we can make or search new theme from
internet.
Title
In this option we can change the title style into different form styles.

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Click on title type
 The color of title will be changed
Colors
In this option we can change the theme color.
 Click on colors
 Choosecolor as you want
In this option on the bottom option is custom its mean that we can make our
colors
Fonts
In this option we can change the font style of whole
document.
 Click on font option
 Click font as you want

Paragraph Spacing
In this option we can change spacebetween the
paragraphs. This option divided into sub option
No paragraph spacing
Compact
Tight
Open
Relaxed
Double
These options shows the functions by their names.
 Select this text you want to paragraph spacing
 Select option as you want

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Effects
You can change the look of your text by changing its fill,
changing its outline, or adding effects, such as shadows,
reflections, or glows.
 Click on effects option
 Select effect as you want
Page Background Ribbon
In this ribbon all about the background
Water Mark
In this option we can write in the background of page.
Either it can be picture or text.
FOR TEXT
 Click on water mark option
 Select water mark as you want
FOR PICTURE
 click on custom option
 Click on picture water mark option
 Click on select picture
 Press ok button

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Page Color
In this option we can change the background color of page.
 Click on color page option
 Chooseas you want
Page Border
In this option we can give the borderto the page.
Click on page border
Select the page borderas you want
In this we can give borderfrom one side or two
side or all sides.
 Click on border option
 Chooseborderas you want
In this some borderare as an art
 Click on art option
 Chooseoption art border as you want
PAGE LAYOUT TAB
Page Setup Ribbon
In this all about the page

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Margins
In this option we can adjust the margins of the page
In margin option there are other margins are given
Normal
Narrow
Moderate
Wide
We can adjust it by using custom option and set the
margin as we want.
Orientation
In this option we can change the type of page
There are two kinds of orientations

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Page Size
Select Size and click the icon that represents the page size that you
want. Forexample, click Letter (Portrait) 8.5 x 11". If you don’t
see the size you want, either click More PresetPage Sizes or
click Create New Page Size to create a custompage size.
Columns
 In this option we can make the columns in page. When we
reading the articles then it is use.
 Click on columns option
 Select how much you want columns
 Press enter
Breaks
PAGE BREAK
In this option mark the point at which one page end and
next page begins.
 Click on break option
 Click on page break
COLUMN BREAK
In this option it indicates that the text following the column
break will begin in the next column.
 Click on column break
TEXT WRAPPING
In this option separate the text around objects on web
pages, such as caption text from bodytext
 Click on text wrapping option

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Paragraph Ribbon
In this ribbon all about the paragraph
Indent
In this option we leave the spacefor an
application right side or left side.
 Click on left or right intend (Same time)
 Decrease or increase the intent from left or right
Arrange Ribbon
In this ribbon all about arrangement of text
and pictures
Position
In this option we can change the position of image.
 Click on picture
 Click on position
 Arrange the position as you want.
Wrap Text
In this wrap text option it appears on multiple lines in a doc. You
can format the line so the text wraps
automatically, or enter a manual line break.
 Select the image you want to wrap
text around
 Click the Wrap Text
 Hover the mouse over the
various text-wrapping options

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REFERENCE TAB
Table of Contents Ribbon
Table of Contents
In this option we can make the table for topics in whole
documents. We have used this option in this document.
We giving heading to them which is in home tab.
.
 Click on table of content option
 Choosethe table as you want
Update table
In this option we can update the content
table which we have made.
 Click on update table option
 Select update page numbers
only/update entire table

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 Click on ok option

Footnotes
In this option we write anything in the bottom of on that page where you are
applying.
 Click on footnote option
You will see line in the bottom of the page
Insert Endnote
In this option we can add line for note end of the paragraph
 Click on Insert Endnote
Insert Citation
Social sciences documents usually use the MLA or APA styles for
citations and sources.
Click at the end of the sentence or phrase that you want to cite. To add the
sourceinformation, click Add New Source, then begin to fill in the source
information by clicking the arrow next to Type of source. For example,
your sourcemight be a book, a report, or a Web site. To add a placeholder,
so that you can create a citation and fill in the sourceinformation
later, click Add New Placeholder. A question mark appears next to
placeholder sources in SourceManager Fill in the bibliography
information for the source.
Insert Caption

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The Insert Caption feature in Word does most of
the heavy lifting for you, when you want to add a
caption to a picture. For other Office apps, it’s a
little trickier and involves adding a text box and
then grouping the text box and picture. And if you
have multiple pictures in a series, you’ll have to
manually track and increase the numbers.
 Click the picture you want to add a caption to
 To use the default label (Figure), type your caption in the
Caption box.
MAILING TAB
In this tab has main function to send mail throughout MS word
Envelopes
In this option we can sent mail as envelope to someone.
Start Merge
In this option we can sent this document to many people throughout email.

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REVIEW TAB
Proofing Ribbon
Spelling & and Grammar
In this option we can correct the spelling. MS word by
suggesting the spelling mistakes and Grammar Mistakes.
Red color under line indicating for spelling error but blue
under line indicate grammatical error.
 Click on that word which indicating the color
 Click on option spelling and grammar
 Click on suggestion word
And other method is to right click to that which indicating the color there
suggestion also give selecting the correctoption.
Define
This option giving us definition of one word. It is like dictionary.
 Click define option
 Then in left side the box comes
 Type the word
 Click search option
Thesaurus
This option giving us synonym of the word
 Click on thesarus option
 A new table comes in front of search the word

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Word count
In this option it counts the letters
which you had written in whole
document
 Click on word count option
 A new option come across you
 It show all detail of
characteristics
Language Ribbon
Translate
In this option we can convert language of the written material in
document, selected sentences.
 Click on Translate option
 Choosewhich you want to convert
 Choosethe language in which you want convert
 Click on search button.
Comment Ribbon
In this we can give and delete and check
the comment where are they

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