M*Modal has developed a unique solution to capture accurate clinical data from physician dictations without requiring data entry. Their system uses speech recognition and natural language processing to automatically transform dictations into structured electronic records with tagged medical concepts and integrate this information into electronic health records. Key benefits include streamlining the physician workflow by allowing normal dictation practices, improving record sharing and decision support through structured data, and enhancing record accuracy and system performance through continuous learning from transcriptionist edits.

1. Two-Minute Guide to M*Modal
To learn more, visit www.mmodal.com or call 412.578.9700.
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What’s special?
Simultaneous speech recog-
nition and natural language
understanding build
structured and encoded
content automatically.
What’s special?
Contents of the EHR system
can integrate with Mean-
ingful Clinical Documents to
make them more complete
and detailed without manual
effort.
What’s special?
Tagged content integrates
with the EHR to allow
advanced functions that
aren’t possible with
conventional transcribed
reports or scanned content.
RxRx
Shared information
Everyone who helps care for
the patient can have instant
access to the same informa-
tion, even different teams in
different places. The result is
safer treatment, fewer
repeated tests, and greater
continuity of care.
Administration support
Scheduling, billing, and other
operations can be streamlined
by having instant access to
clinical data that is captured in
the EHR system. As a result,
patients can get more timely
service, and the whole health
care delivery system can
operate more efficiently.
EHRM*Modal
Decision support
Software tools can use data
in the EHR system to add
reminders, prompts, and alerts
that guide caregivers toward
best practices, such as pro-
moting timely screenings and
identifying drug interactions.
The result can be better diag-
nosis and fewer treatment
mistakes.
Reporting
Information about entire
populations can be consoli-
dated from the electronic data
and shared with decision
makers without compromising
privacy. The result can be
better disease surveillance
and improved public health
insights, as well as data about
what practices produce the
best results and about the
performance of health care
providers.
Meaningful Clinical
Document™
What’s special?
Using the existing knowledge
and skills of transcriptionists
ensures accuracy of text and
tags while allowing the
transcriptionist to be far
more productive by editing
draft reports instead of typing
them from scratch.
What’s special?
Physicians use their familiar
dictation routine—no
special training, no special
tools.
1
Physician speaks
The doctor’s dictation is
captured, using whatever equip-
ment and process he or she is
familiar with—digital recorder,
telephone, or PC microphone.
The physician speaks in a
normal voice and doesn’t have
to spend time training the
system.
6
Sign off
Pre-approved documents are
transferred to the physician for
sign-off and then added to the
EHR system. Because what the
physician sees has been
pre-approved by the transcrip-
tionist, the approval process is
fast. Physicians also can elect to
review the validation display
immediately, without waiting for
a transcriptionist to review first.
Electronic health records (EHR) produce countless benefits and
promise to make health care better. The challenge is how to capture
accurate clinical data fast without requiring every physician to become
a data entry clerk. M*Modal has solved that problem with a unique
combination of technology and workflow. Here’s an overview.
2
Always Understanding™
M*Modal transforms the
dictation recording to electronic
text and at the same time
identifies meanings, based on
an extensive knowledge of
medical terminology and
phrases. The system adds
metadata tags to the content.
These tags allow the EHR
(Electronic Health Record)
system to recognize the meaning
of content and expand its
usefulness. Tagged
content
Transcript of
physician’s words
3
Meaningful Clinical Document™
M*Modal produces a special display
that includes a transcript of the
physician’s spoken words along with
values, terms, and phrases that have
been tagged as significant content.
7
Multiple formats
The final version of the
Meaningful Clinical Document
can be published in whatever
format is required. For EHR
systems, content can conform
to any XML-based standards,
such as HL7 CDA. Traditional
outputs are also available to
comply with the standards of
any practice, hospital,
network, or agency.
8
EHR system
Tagged content in the
Meaningful Clinical Document
unlocks valuable data that are
otherwise “lost” in conven-
tional transcribed reports or
scanned documents.
9
Data linked
M*Modal links related data in
the EHR system, like test results
or data from specialists, to the
physician’s clinical notes. This
allows facts from those sources
to appear in the clinical notes.
Example: “Allergies as
previously reported.”
5
Continuous learning
Any revisions made by the
transcriptionist or physician
are returned to M*Modal so
that the system can learn and
perform better the next time.
4
Medical language specialist
An experienced transcriptionist
edits the transformed text by
listening to the recording and
viewing the validation display.
Using extensive knowledge of
medical terminology, the
transcriptionist validates the
accuracy of the text and the tag
and makes corrections as
needed. The tagging logic is
easy to confirm because what
the doctor said is displayed
along with the resulting tags.