Misuse of Kerala Government Vehicles- Action initiated GO uploaded T James Joseph Adhikarathil

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2. GOARNMEN]' OF KDRALA
Ab8trtct
VEHrcLls or GovtiRNMENr/PuBLlc S$fl oR UNDERTAKINGS/LoC^L BoDrEs/
AumNoMous BoDtEs -- CLJRITNG or Msustr-MoDtfl EHiDERe-IssLrED
FINANCE (NSPECTION NT-D DEPARTMENT
(;0. CMS.I No. I llz0ol,l:d Dated T him'lnanthapurun 24th Februa!:ry'
ORDER
Government have issucd scverat orders to prevcnt the misuse of vehicles
of Govcrnmcnt Depanmcnts, Public Scctor Undertakings' Local/Autonomous
i.ar".
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*e issuancc of these ordon, it has come to the notice of
coternment tlat mlsuse of covemment vehicles is on the higher side ln the
Jove circumsrances covcmmcnt issue the following orden/guidelines to cuib
ii" *i"o." or cou"'n.ent vehicles These orders wilt be apPlicable to all
;;;;;;'i Departments includins Policc' Excise' For€st and rudicial
o"rt*.i ",
Semi OovemmcndPublic Sector Und€rtakingvAutonomous/Local
s.ii." -a i-.p*"i"" lnstitutions ctc , having anv control bv Government'
wlrh immediaoe efTecl
2. llvery vehicle or group of vehiclcs shall bc placcd under the charge^of a
**in.J..it'"rr,"g ofrier designared as such bv covemmentl!*9
"l +"
;;";;;;i;, any-orhcr nuthoritv aurhoriscd bv Govcrnmcnt/Head of the
n.i"f**i Tl'. .."".uing omccr shall be an officer of saztned rank if such an
oflicer is not available whete the conFol is located'
3. The
'Controlling
O$cer will be peNonally responsible for the ptoPer ule'
care and maintenance of the vehicles under his control'
4. lhe Controllrng Officct sball personallv chcck lhc invetrrory of
cquipments
"""ty.oo"itt
and arransc to recover anv loss arising out of
ncsliemcc or fault hom Oe persotrs concemed The fuel coffumptron t€st of
eaih vehicle under his control shall be corducled once in every vear'
GCPT. 4n12Z2012lO"lP

3. 'z
5. He should rcpon half yeady to his ncxr supcrior omcer the summary of
cxpenditure incun€d on accourt of fuel, mainrenancc ard irairs of cach v€hicles
und€r his control with his spccific rerna*s. Thc supponing billyvouchcn should
slso be turnished alon&with the repon.
6. He should €nsure that thc vchicles arc parkcd at rhe parking spaccs
allotted for the vehicles concerned.
7. 'The nane of Dsparrnen/hstitutiori' to which thc official vchiclc relatcs
ro lhould be l€gibly exhibit€d i! front and ar lhc rcar of thc vchicte in a namc
bo.rd not below the size of 40 cms tength and t0 cms widrh (Rcd background
atrd white letten in case of covernrnenr Dcpartmcnls and sky btue backgroud
ttrd bluc letters in the cas€ of odcrs.)
8. The name boar; ofthe office to which thc vchictc rctares ro shoutd nor
be concealed or covered or .emoved in any occasion. Rolh thc drivff and thc
controlling officer of the vchicle are pclsonally rcsponsiblc 10 cxhibit the name
board in lhe vehicle. Negligcncc in this rcgard witl bc vicwcd scriously.
'9. Use of vehiclcs:-
(i) All v€hiclcs arc Inrcnded ro bc uscd onty for SonaFrdc offrcral
purposes uithin the srate including rours of offic€rs who arc cnritlcd
to u!€ spccial corvelrnce and claim highcr road milcagc.
(O The CotrtrolliDg Oftrcer/thc officcr pcrfoming th€ joumey will be
peisonally responsible to cntcr rhc dctaits oi places of visir and
purpose of the jourdey in thc log book, bcfore the commenccment of
the joumey. In cas€ whcre the drivcr atone comrnences thc joumcy !o
pick up a! ofiicer, the drivcr should cnter rhc purpose ofjoumcy,
place etc., in the log book beforc rtc commencemenr of thc joumcy.
(iO Joumeys perfomed wirh thc prior sancdon (gcnual or spccial) of thc
Governmen/H€ad of the Deparhent or any officcr authoriscd in that
' behalf by covemment/Head of the Dcpartmcnt on the following
occasions may be tr€ated as official. In such cases, a copy of the
. sanctiotr otder permitting rhe jouhcy should be kepr in thc vchiclc al
_ the time of using rhe vchicle. CorcspoDding cnrry to Lhal cffccr
quoting the .uthority should also be madc in the log book bcfore thc
- comm€ncemert of such joumcys.

4. (a) Joumeys performed by omcers for att€nding ofrcial partiedreceptions
elc., for which invitatioos have been extended to dlsm by virtrre of their office and
which, in th€ir discretioD, tbcy dccide to auqd subjcct to a%ilability of vehicles.
(b) Joumeys pcrlormcd by on-officials who are ask€d to att€nd oficial
mecdngs in public intcrest. '
(c) Joumeys perfomed wben officeis have to be picked up from their
rcsidence or dropped back in cases whcn they arc required to attend meetings if
the mcedngs have been convened at places outside their normal duty points or
oubide normal working hours.
(d) Joumcys pcrformcd in cascs ol cmcrscncy whcn an officer on being
suddcnly taken seriously ill or on mecting wi.h an accident while on duty is
rcmoved from his office either to a hospital or to his residencc.
(e) Joumeys performed by Private SccretarievPenonal staff of a Minister
fton then residence or dle r€sidenff/office of then Minister in order to receive or
sec off thc Minisrer if $c joumcys arc undcrtakcn undcr tic instructions of the
Minislcr An entry 10 tiat effec1 should be madc in the log book by the Priva.e
Secretry.
(4 'Iouring Officers not under thc administraaive control of the
covernment who come to Thiruvgnanthapuram or any other place where
Covcmmcnt have vehiclc may bc allowed to use it for the limited purpose of
joumeF from AirporiRailway Station to place of halt or ofiic€.
(e) 'rouring Omcers under ihe administrative contlol of Govemmenr
may also be allowed to use vehicles subject to the condition that the officers
concemed will not &aw the mileage allowance for such joum€ys. They should
also sive a certificate along with then T. A. bill as to whether or not the vehiole
(h) Touring Omcers of the Government may be allowed at tle halting
station thc free use of vehiclca for omcial work wilhh a mdius of 8 lltrls or the
Municipal limits whichever is more distant subject to the condition that the
louring officets will not be entided .o cxchange daily allowanco for road nil€age.
As far as possible such touring offrcers will tmvel with officers sewins at lhc
station whcre the vchicle is available.

5. 4
(i) Th€ tuel c€ilins introduced vide G o (P) No. 233l2002trin datcd '
1'7-4-2002 for Secrctaries/Heads of Major Dcbartmcnts and thosc who arc
permitt€d to use vehicles on palment for pcrsonal usc will corninuc. Monthty
charges presc.ib;d therein should bc rcmit.od rcgularlv bv thc offic€rs'
without ftil-
(ii) No vehicle shall be exclusivclv placcd at the disposal of lhc touring
officers All loumcys should be propcrly loBscd bcfotc rhc Lom'n€nccmcnr of
the joumey.
10. The us€ of vehicles withoul propcr cntrv in thc log book bcforc thc
commencement ol the joumey shall not bc allowcd in anv occasron to anv
officer. Such joumeys shall be treated as non-dutv joumcvs and action lakctr
accordiogly.
I I . Vehicles of all oficers irr€spectivc of thcir gradc/catlre are liablc for
suprise inspection by Finance (Iffpection-N l) DeparEncnt or anv othcr ag€nov
to whom Government entrust such work
12. Non-stopping ot vehicles for surprisc inspcction or hcsitation to
co-operate witb such inspcction shall bc viewed soribuslv afld aclion lakcn
wifiout obtaining turther explanatlon.
13. The usc of official vehicles othcr thar cvcle or motor bike fbr th
conveyance of files or tappals between officc and rcsid€nce of anv ofiiccr is no
permissible except in €ase of emerg€ncics.
14. Officers in receipi of conveyance atlowance shall not normallv use
vehicles for journeys within his local jurisdiction lf he is permitlcd bv a
competent authority to use a vehicle for journoys wilhin his jurisdiction
proportionate reduction in th€ monthly rale of convcyanc€ allowancc will be
made for such joume)€.
15. Retatives/frien& of offioers shall nor bc pcrmiltcd to usc vchicles.
The above condition is applicatle also to thc vehicles aUottcd under thc ordcrs
ol Govcnlnent for the p€rsonal use of a Psnicular ofncer a.s pan of ihe terms of
his Scnicc or rnurc.
16. A Govemmcnt lebjcle shall bc driven only by fic dnvcr allodcd ro;e -
vehicle. No other person shall be pcrmittcd to drivc thc vehiclc cxccpt ir thc '
following cases and circumstances:-'
(l) During tlrc testing, servicing and rcpairs of vchicles by individuals
who are suthorised to do so.

6. (2) In an emergency if the drivcr of $c vchicle is not readily available
or incapacitated by fatigue of illness or other r€asons to manage
the vehicle the Controlling Officcr or the Govemment Servant
travclling in the vehicle and who has a valid licence lo ddve the
particular lype of vehiclc may drive the vehiclc himself or engagc
another competent person in ordcr to overcome the dificulty.
(3) Wtlen ary person othcr than the driver attached to the v€hicl€ has
to drivc a vehicle under the exceptional conditions mentioned
above, a record of the facts and the action taken will immediately
be made in the log book.
17. Monthly ceiling oftuel has ro be frxed for each and every vehicle
taking the average of tuel consumed for the last six months i.e. ftom Apnl to
Septembe..
18. If atly vehicle is found misused for any purpose othor than those
spccificd in this order and also by olncers oth€r than those specified !r ihe list
ann€xed to this ordcr shall attract stringcnt disciplinary action includiB recoverv
of 50% of the cost of tuel consumed during a month from the Controlling
officer/the Officer found using the vehicle. For this, the month during thc
calcndar year vhich records the maximum consumption of fuel slFuld be taken
19. Furthq clarifioatiols, if any, regarding the use of vehicle shall be had
ftorn Finanoc (Inspection-Nl) Departm€nt.
By order of th€ Govemor,
V S. SENrmL,
Sect etary (FinanL e Expenditure ).
The Principal Accountart General (Audit), Kerala, Thiruvananthapumm
The Accountant Gencral (A&E), K€rata, Thiruvananthapuram.
All Principal Secretarieysecr€tarieyspecial Secretaries to Government.
All Head of Deparbrenttoffices
The Public Relations Departrnent
slock File/Ofice Copy

7. .-
6
ANNF]xURD
List of officerc permitted to use thc ofEcial vchicles for limitcd pu4'oses
such ar joumeys betreen ofnce and residence or from Railway/Bus Srarion ro
office and visev€Isa. fhe journey is limited lo two trips in a day and thc
distance as per th€ pmvtuions of K.S-R.
l. Thc Principal Secretaries/Secretaricvspccial S€creraries ro covcmmcnt.
2 Comoissioners of Commissioncmtcs.
3. The District Colleriors.
4 Judictul Ofrcel8 of and abovc thc rank of l)isrnct Judgcs.
t Police Officers of atrd above the rark of Commissioncrs/SupcrintcDdq{
in Home Depaftment.
6 Ofncer8 of and_above lhe rank of Conscrvator of forest.
7 Rcgfutrar of Co-opentive Societies.
& Labour Commissioner.
9. Chi€f Engineen.
lO AU Major Heads of Departnent.
ll. Chief Executives of Public Sector llndcrtakings, Ueads ofAutonomous
Bodies, €tc.

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