A word processor is software that enables users to create, edit, and print documents, offering features like text formatting, spell check, and support for graphics. Microsoft Word, a popular word processor, includes desktop publishing capabilities, templates, and advanced text organization options. Additional functionalities include mail merging, keyboard shortcuts, and various formatting tools to enhance document presentation.

1. End user Applications

2. Word Processors

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• A word processor is software or a
device that allows users to create,
edit, and print documents.
• It enables you to write text, store it
electronically, display it on a
screen, modify it by entering
commands and characters from the
keyboard, and print it.
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Word Processor

4. MS Word

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• Desktop Publishing Features
• Insert graphics
• Insert colors and shading
• Insert tables
• Insert text boxes
• Insert drawn figures
• Insert automatic headers,
footers, and pagination
• Support Features
• Use templates
• Offer voice recognition
• Merge text with data files.
• Basic Features
• Store documents for later use
• Store in multiple formats
• Erase and insert text
• Search and replace
• Move or copy text
• Allow word wraparound
• Language Features
• Suggest words
• Check and correct spelling
• Check grammar and usage
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Features of Standard Word Processors

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The Interface

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Views
Read Mode
Print Layout
Web Layout
Zoom
No of Pages
No of Words

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Open a new MS Word file

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Open a Recent File

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Open an Existing File

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Saving a document

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Protect a document

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Print a document

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Add a footer 14
Home Ribbon Components

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Font Attributes
Styles
Size
Preview
Font
Color
Special Effects

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Font Attributes cont.

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• Scale – adjusts the height and width by a percentage of the object’s size.
• Spacing – horizontal spacing between characters
• Expanded – stretch the words
• Condensed – squeezes the text closer together so that you can prevent one
word wrapping to another line.
• Position – raises or lowers text from the baseline without creating a
superscript.
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Character Spacing Attributes

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Character Spacing Attributes cont.
Advanced
Normal /
Raised /
Lowered

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Change Text Case
Change Case

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Text Highlighting
Highlight colors

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• Bullets and Numbering
• Alignment
• Indentation
• Tab stops
• Line spacing
• Pagination
• Borders
• Shading
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Paragraph Formatting

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• Helps to organize the contents of a document.
• Bulleted Lists – used in the lists where the items do not have to be in a
sequence.
• Numbered Lists – used for a sequence list.
• Multilevel Lists – an extension of the numbered list and enables to provide
levels within the numbered list
• An advantage of creating lists in Word is that when you make
adjustments to the list, the numbering is automatically updated
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Bullets and Numbering

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Bullets and Numbering cont.
Numbering
Multilevel lists
Bullets
New Bullets

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Bullets and Numbering cont.
Number
Options
New Number
Format

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Alignments
• Left Align
• Center
• Right Align
• Justify

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• Specify the position for aligning text and adding organization to a
document
• Default tab markers are left aligned
• As you press Tab, the insertion point moves to the right
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Tabs
Tab Icon Type
Left tab
Right tab
Center tab
Decimal tab
Bar tab

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Setting Tabs

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Leaders Characters
Open Settings
Leader Types
Leaders

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Page Border
Design
Tabs
Page Borders
Settings

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Shading
Color
Style
Preview

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Drop Cap
Drop Cap

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Styles
Styles Pane
Quick Styles
More Styles

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Modify Styles
Change Case

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Add a footer 34
Editing

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Insert Ribbon

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Cover Pages

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Page Breaks
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Formatting Tables

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Inserting Graphical Objects
• Graphics, such as clip art, photographs, drawings, and symbols,
enhance your documents and make them more audience friendly.
• Insert tab → Click the type of graphic you wish to insert from the
Illustrations group
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Graphical Objects
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Sizing handles
Original size graphic
Size group
Scale
Lock proportions

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Text Wrapping
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Wrap Text

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Picture Quick Styles
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Pictures Styles More arrow
Original
Soft Edge Oval

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Cropping
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Cropping handles
Portion to discard Original photograph
Crop

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Inserting Links
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• Hyperlinks
• Bookmarks

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Page Numbers
Format Page
Numbers
Placement Options
Previews

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Page Numbers cont.
Click to display
formats
Customize the
starting Number

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Header & Footer
Display options
Fields to insert
Positioning
Header Area
Footer Area

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Text Boxes

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Word Art

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Inserting Date and Time

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Design Ribbon

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Watermarks
Insert → Watermark

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Page Colour

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Page Borders

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Layout Ribbon

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• Page Setup in Word lets you change the structure and layout of pages in a
Microsoft Word document.
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Page Setup

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Margins

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Orientation

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Size

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• Columns make text somewhat easier to read, by shortening the length
of the lines
• Microsoft Word calculates the width of the columns on the page based
on the margins and the spacing between the columns
• Page Layout tab → Columns → More Columns
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Columns

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Columns cont.
More
Presets
Preview

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Reference Ribbon

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Report Formatting
a) Table of Contents

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Report Formatting Cont.
b) Referencing and Bibliography

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Report Formatting Cont.
b) Referencing and Bibliography

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Mailing Ribbon

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Mail Merge
This allows you to create multiple documents at
once, such as letters, saving you the time and
effort of retyping the same letter over and over.

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Shortcut Moves Insertion Point
Ctrl + N Creates a new document
Ctrl + B Makes the marked text bold
Ctrl + I Makes the marked text italic
Ctrl + U Makes the marked text underline
Ctrl + C Copy a selected text
Ctrl + V Pastes a copied text
Ctrl + Z Undo the last move
Ctrl + S Saves the changes
Ctrl + P Opens the print view
Ctrl + O Navigates to the Open window
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Keyboard Shortcuts

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Keys Moves Insertion Point
Left arrow One character left
Right arrow One character right
Up arrow Up one line
Down arrow Down one line
Home Beginning of the line
End End of line
PgUp Up to the previous page
PgDn Down to the next page
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Other Useful Keys