The document provides meeting minutes from 9 meetings of a film production team. It outlines the dates, times, locations, attendees and agendas of each meeting. The agendas covered delegating roles, creating schedules, discussing strengths/weaknesses, brainstorming ideas, creating marketing materials, filming, editing, adding sound/graphics, finalizing the film, and marketing strategies. The goal was to produce a horror film for a class project.

1. Meeting Minutes
By Jaspreet Hanspal

2. Meeting 1
• Date: 19/09/11
• Time: 11.15am
• Location: Oaks Park High School, Media
Department Room: A29
• Present: Jaspreet Hanspal, Ahmed Khan, Sahir
Ahmed
• Minutes taken by: Jaspreet Hanspal

3. Agenda
• This meeting’s Agenda was to delegate roles, create the production
schedule, and discuss each team member’s strengths and weaknesses.
• Ahmed first pointed out he would like to take on the role of editor, as he
has had previous experience with editing video game footage for
youtube, and would be able to use this skill towards the production. I
pointed out I would be good with handling organisation and would be a
good director, as I am able to delegate roles confidently and also voice my
opinions too. Sahir has had prior experience with technology e.g.
Cameras, as he has previously worked for a technology retailer, and has
good experience with cameras. After roles were delegated, we wrote
down possible names for our production company, and I came up with
‘Spine Chiller Productions’ alongside Ahmed, as we looked up synonyms
for ‘horror’ in the thesaurus. We then began writing our names down
according to the appropriate task for our role in the production
schedule, and then posted to our blog. Agenda for the rest of the week
was to complete al the work that had to be completed on the blog for that
week, create the logo, and become familiar with blogspot.

4. Meeting 2
• Date:26/09/11
• Time: 11.15am
• Location: Oaks Park High School, Media
Department Room: A29
• Present: Jaspreet Hanspal, Ahmed Khan, Sahir
Ahmed
• Minutes taken by: Jaspreet Hanspal

5. Agenda
• This week’s agenda was to look over work done the previous
week, and examine all research done e.g. 180 degree rule, and
discuss how we would apply this to the production.
• We also brainstormed rough ideas for the film, and I was
responsible for completing the brainstorm. I also put together the
plot of the film, and we began discussing our USP.
• Sahir went ahead and created social networking groups e.g.
YouTube, Facebook and Twitter. Ahmed began looking at the
narrative theory behind filmmaking.
• Decisions were made on the shooting location, and I
recommended a few actors I have worked with in Drama GCSE. We
decided we would go forward with the Horror genre.
• Came to a group agreement the BBFC would be 12A, depending on
the content, which was researched further by Ahmed

6. Meeting 3
• Date: 03/10/11
• Time: 11.15am
• Location: Oaks Park High School, Media
Department Room: A29
• Present: Jaspreet Hanspal, Ahmed Khan, Sahir
Ahmed
• Minutes taken by: Jaspreet Hanspal

7. Agenda
• Examined production schedule, and discussed what
tasks had to be completed by next week, and collated
work that was done week before
• Prepared for conducting a pre-questionnaire, which
was delegated to Ahmed
• Target Audience was discussed and researched by me
• Referred back to 2 minute outline and created script
• Sahir was allocated role to maintain blog, however I
have also contributed to this myself
• Collected work done week before

8. Meeting 4
• Date: 10/10/11
• Time: 11.15am
• Location: Oaks Park High School, Media
Department Room: A29
• Present: Jaspreet Hanspal, Ahmed Khan, Sahir
Ahmed
• Minutes taken by: Jaspreet Hanspal

9. Agenda
• Examined production schedule and posted all completed work onto
blog. Delegated new work for this week, and discussed any queries
team member may have.
• Ahmed was to complete shooting script, as script for production
was completed, he required assistance, so I sat down with him and
we discussed what I wanted to happen in the script, and used those
ideas and included them in the shooting script.
• Target: to film next week or week after
• To organise and prepare for production, e.g. Get call sheet
prepared, costumes, makeup, location permission and actor
permission. Collect prop and other additional items
• Consider our inspiration for our film- decided on SAW, and The
Exorcist.

10. Meeting 5
• Date: 17/10/11
• Time: 11.am
• Location: Oaks Park High School, Media
Department Room: A29
• Present: Jaspreet Hanspal, Ahmed Khan, Sahir
Ahmed
• Minutes taken by: Jaspreet Hanspal

11. Agenda
• Filming week: Gather all equipment and store
in cupboard ready for use on the 19th, and
begin creating post-questionnaire
• Collect all actors and team, and conduct a
quick run through of the filming session to be
done on Wednesday evening
• Complete all work due for this week and next
week on production schedule for after half-
term

12. Meeting 6
• Date: 1/11/11
• Time: 3.10pm
• Location: Oaks Park High School, Media
Department Room: A29
• Present: Jaspreet Hanspal, Ahmed Khan, Sahir
Ahmed
• Minutes taken by: Jaspreet Hanspal

13. Agenda
- Collect equipment, props, costume and actors
- Prepare for filming: set up the classroom, hair &
makeup for actors, put on costumes, set up
camera, and brief all team members and actors
on what is going to happen
- Film footage required
- Take still images after filming
- Take Recce pictures whilst filming
- Begin writing and collating thoughts for individual
journals

14. Meeting 7
• Date: 31/10/11
• Time: 11.15am
• Location: Oaks Park High School, Media
Department Room: A29
• Present: Jaspreet Hanspal, Ahmed Khan, Sahir
Ahmed
• Minutes taken by: Jaspreet Hanspal

15. Agenda
• Due to failure to film on 19th, we have decided a
new date- 1st November 2011
• Prepare for filming, and leave equipment in
cupboard
• Collect actors and team members
• Collect equipment
• Make sure there is no failure of absence of
props, actors or equipment
• Prepare for worst scenario beforehand e.g. Have
plan B actors, props and equipment

16. Meeting 7
• Date: 7/11/11
• Time: 11.15
• Location: Oaks Park High School, Media
Department Room: A29
• Present: Jaspreet Hanspal, Ahmed Khan, Sahir
Ahmed
• Minutes taken by: Jaspreet Hanspal

17. Agenda
• Start editing, getting the rough outline of the film using
clear and impactful shots, varying the shot types
• Start collection of sound, and have it completed by end of
the week
• Catch up with work on the production schedule and post
on the blog
• Complete post-questionnaire
• Post 1st draft of video onto blog
• Discuss what has been completed, and what has yet to be
completed
• Post all completed work on blog
• Discuss blog maintenance

18. Meeting 8
• Date: 14/11/11
• Time: 11.15am
• Location: Oaks Park High School, Media
Department Room: A29
• Present: Jaspreet Hanspal, Ahmed Khan, Sahir
Ahmed
• Minutes taken by: Jaspreet Hanspal

19. Agenda
• Configure graphs for questionnaire previously
conducted, discuss weaknesses and strengths
raised, and how we can improve our video
• Look for new sound, e.g. Footsteps, neck turning
sound, door sound, crying sound and tricycle sound
• Complete and discuss log-rushes
• Make final decisions on improvements of the video
• Upload all completed work onto blog
• Discuss blog maintenance

20. Meeting 9
• Date: 21/11/11
• Time: 11.15am
• Location: Oaks Park High School, Media
Department Room: A29
• Present: Jaspreet Hanspal, Ahmed Khan, Sahir
Ahmed
• Minutes taken by: Jaspreet Hanspal

21. Agenda
• Final meeting:
• Discuss new changes on video, upload to YouTube
• Finalise all work, and add correct labels
• Change BBFC to 15- as the film has now become more
intense and daunting, may not be suitable for younger
teens. Re-evaluating our thoughts on age certificate
• Marketing strategies discussion- how are we going to
market our product?
• Check production schedule and date all work back, to
check if it has been submitted on time
• Finish all tasks and production