The document outlines the purpose and structure of meetings, emphasizing the importance of clearly defining the meeting's purpose and having the appropriate participants. It details a code of conduct for attendees, including punctuality, agenda dissemination, and engagement during the meeting. Additionally, it stresses the need for clearly defined roles to encourage participation and input from all invitees.

1. Meeting Attendance
Before the meeting
What’s the purpose of the meeting?
This can have an impact on the way we structure and plan the
meeting. The meeting purpose should also be reflected in the
participants present. For instance…
• General creative brainstorm on new project
• Decision critical meeting on next step
• Informative meeting regarding project-status etc.
• and so on…
Code of conduct
• Everyone is expected to be on time – not 5 min. before/after!
• All meetings should be made through the shared calendar
• If meetings should be postponed, advise the invitees by e-mail
• Send out agenda prior to the meeting
• Dedicate responsibilities for each participant, if such exists
• Mobile phones not allowed or muted
• Laptops should only be used for related work during meeting
• Be prepared
• Don’t leave the meeting before it ends
• Conclude and evaluate meeting and next step responsibilities
Roles and responsibilities
By dedicating roles/responsibilities for each participant, we
encourage and request engagement from all people involved in the
meeting/project.
All invitees should come to the table with input and information and
this way get involved in the particular project.
Thanks!