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Time Saving
                                 Tournament Ideas

                              Sean Rose - Marketing Director
                                    September 14, 2011




Wednesday, September 14, 11
Session Overview

                          Part 1: Pre-Tournament

                          Part 2: During the Tournament

                          Part 3: Future Tournaments

                          Follow us on Twitter

                          Like us on Facebook



Wednesday, September 14, 11
Pre-Tournament:
                      Your Best Opportunity

                          Think clearly

                          Less stress

                          More automated
                          processes




Wednesday, September 14, 11
Done it before? Clone!
Wednesday, September 14, 11
Mass Communication


                          Pre-write multiple types of messages:

                              Procedural Reminders

                              Waiting List Updates

                              Potential Changes




Wednesday, September 14, 11
Don’t Repeat History
Wednesday, September 14, 11
Answer Questions in Advance!
Wednesday, September 14, 11
FAQ Section of Website

                          Preemptively via email/phone




Wednesday, September 14, 11
Delegate Effectively


                          One person cannot be
                          everywhere!

                          Pre-train your
                          volunteers.




Wednesday, September 14, 11
Game Schedule Planning

                          Consider combinations you can accept.

                              For example, 5, 6, 8 team divisions

                          Finalize tie patterns long before actually
                          needed.

                          Manage small tweaks as event draws near.



Wednesday, September 14, 11
During the Tournament


                          Rely on your pre-
                          established processes

                          Take careful notes




Wednesday, September 14, 11
Use PhoneItIn™
                          Report Scores via...

                              Phone Call

                              iPhone®/Android™

                          Utilize more than one
                          person!

                              Maybe 1 per field
                              or site?


Wednesday, September 14, 11
Manage The Transition

                          Wrap Up can be a blur

                          Have a pre-set list of objectives so items
                          don’t linger.

                              Award Distribution

                              Logging money & materials

                              Lost & Found


Wednesday, September 14, 11
Future Tournaments

                          Review your event
                          notes

                          Gather data from
                          others

                          Usually the biggest
                          missed opportunity




Wednesday, September 14, 11
Ongoing Resources


                          National Association of Tournament Directors

                          Your State Association

                          OK help guide




Wednesday, September 14, 11
Wrap Up

                          Questions? support@demosphere.com

                          Subscribe to the Demosphere Blog for...
                              Industry News

                              Product Features

                              Best Practices

                              ... and more!




Wednesday, September 14, 11
Sean Rose
                              srose@demosphere.com




Wednesday, September 14, 11

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Maximize Demosphere XXX - Time Saving Tournament Management Ideas

  • 1. Time Saving Tournament Ideas Sean Rose - Marketing Director September 14, 2011 Wednesday, September 14, 11
  • 2. Session Overview Part 1: Pre-Tournament Part 2: During the Tournament Part 3: Future Tournaments Follow us on Twitter Like us on Facebook Wednesday, September 14, 11
  • 3. Pre-Tournament: Your Best Opportunity Think clearly Less stress More automated processes Wednesday, September 14, 11
  • 4. Done it before? Clone! Wednesday, September 14, 11
  • 5. Mass Communication Pre-write multiple types of messages: Procedural Reminders Waiting List Updates Potential Changes Wednesday, September 14, 11
  • 7. Answer Questions in Advance! Wednesday, September 14, 11
  • 8. FAQ Section of Website Preemptively via email/phone Wednesday, September 14, 11
  • 9. Delegate Effectively One person cannot be everywhere! Pre-train your volunteers. Wednesday, September 14, 11
  • 10. Game Schedule Planning Consider combinations you can accept. For example, 5, 6, 8 team divisions Finalize tie patterns long before actually needed. Manage small tweaks as event draws near. Wednesday, September 14, 11
  • 11. During the Tournament Rely on your pre- established processes Take careful notes Wednesday, September 14, 11
  • 12. Use PhoneItIn™ Report Scores via... Phone Call iPhone®/Android™ Utilize more than one person! Maybe 1 per field or site? Wednesday, September 14, 11
  • 13. Manage The Transition Wrap Up can be a blur Have a pre-set list of objectives so items don’t linger. Award Distribution Logging money & materials Lost & Found Wednesday, September 14, 11
  • 14. Future Tournaments Review your event notes Gather data from others Usually the biggest missed opportunity Wednesday, September 14, 11
  • 15. Ongoing Resources National Association of Tournament Directors Your State Association OK help guide Wednesday, September 14, 11
  • 16. Wrap Up Questions? support@demosphere.com Subscribe to the Demosphere Blog for... Industry News Product Features Best Practices ... and more! Wednesday, September 14, 11
  • 17. Sean Rose srose@demosphere.com Wednesday, September 14, 11