Mark Richardson is highly regarded as a pioneer in developing standards of professionalism in the construction industry. Join Mark as he reviews his new book and how roofing and remodeling professionals can improve their time management. Highlights: - Why it’s important to understand time today - The differences in being efficient & effective, and proactive vs. reactive time - How to establish a time mastery system that allows you to take control of your day, so your day doesn’t control you - Time-tested tactics that help you avoid common mistakes that cost you time

1. Mark Richardson Presents:
Control Your Day Before it Controls You
marketing@surefirelocal.com

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3. 3SurefireLocal.com
Today’s Speaker!
Mark Richardson
Author, Speaker, Thought Leader
in the Remodeling Industry

4. Control Your Day
Before It Controls You
Mark G. Richardson
mrichardson@mgrichardson.com
301.275.0208

5. To better understand time
To share strategies to control better your time
To introduce you to a Time Mastery Tool
Webinar Goals

6. Understanding Time

7. Technology optional
Time built value
“Free time”
Return calls next day
Dependent on Technology
“Office hours”
24 hours in a day
Time is not on your side
Time is not “Free”
Return calls that hour
24/7
24 hours in a day
20 YEARS AGO TODAY
How Has Time Changed?

8. Quotes About Time
“Time is Money” Ben Franklin
“Work expands as to fill the time available
for its completion” Cyril Parkinson
“Time has no meaning in itself unless we
choose to give it significance” Leo
Buscaglia

9. Translate Time
1 Hr = 6 Mile Run or $100
2 Hrs = Watch a movie or $200 or a date
3 Hrs = Drive to the Beach or $300
4 Hrs = Fly from DC to California or $400
8 Hrs = Build a small deck or $800 or ???
Save 10 min a day = 60 hours(yr.) = a week’s = vacation = or?
8 am 10am 12pm 2 pm 4pm
Make time more concrete and meaningful!

10. Efficient = Doing things with the least
resources in the shortest amount of
time.
Effective = Accomplishing the desired
goal or outcome in the best way.
Effective vs. Efficient

11. Proactive vs. Reactive

12. How much of your day is reactive (others control)
vs. proactive (you control)?
_______% reactive vs. _______% proactive
The primary sources of reactive activities are?
#1 Clients
#2 Team
#3 Family
Proactive vs. Reactive

13. WHY?

14. Do you want to…
Reduces stress (overwhelm)?
Accomplish more?
Invest “time” to improve?
Keep promises?
Exceed expectations?
Think more clearly?
Achieve medium & long term goals?
Why is Being in Control of Your Day Important?
BOTTOM LINE: FEEL BETTER & MORE FULFILLED!

15. Taking
Inventory

16. The Numbers Don’t Lie

17. The Time Blends

18. What % of your time do you spend on ...
Short term ( this week )?
Medium Term ( 1 to 4 week )?
Longer term ( 4 week + )?
Time Blend %

19. Top 5 to 7 categories of your time?
What % of your time per week do you
spend in each?
What is the ideal % of each ?
Time Blend %

20. What would an ideal day look like?
What would an ideal week look like ?
What would an ideal month look like ?
Time Inventory

21. Time Skills

22. Success
80% Science 20% Art

23. Make Time Visual if you can see it you get it
8:00
10:00
12:00
2:00
4:00
6:00
__________
__________

24. Estimating Time

25. You Can’t Eat an
Elephant in One Bite

26. ➢Break activities into parts
➢Write it down
➢Use ranges ( 60 to 90 min or 60 to 65 min )
➢Guess then measure it
➢Make it visual
➢Practice
➢Make it fun
Estimating Tips

27. As Mark has mentioned, we
have access to advanced
copies of his new book
We’d love to give this to you as
a gift. It takes today’s webinar
information to the next level!
SurefireLocal.com 27

28. Time Mastery
System

29. Step 1 Set Up (Preparation)
Step 2 “Brain Dump” (“To Do List”)
Step 3 “Time out” (Reflect)
Step 4 Attach proper time to activities (# of min)
Step 5 Time line set up (Create a plan)
Step 6Analysis of “Brain Dump” (add up min)
Step 7 Block out events
Step 8Incorporate activities into time line
Step 9Launch “A”
Step 10 Monitor, Monitor, Monitor (every 60 to 90 mins)
The Time Mastery Process

30. 30 day min. commitment (forms a habit)
1st. Week will be very tough
Follow techniques 100%
You must invest min. 30 minutes a day (am)
Include professional and personal activities
Try to be disciplined but not obsessed!
Framework for 30 Days

31. You must be in a Quiet Place
Start at least 60 min before first scheduled activity
Try to be in a consistent place (adjust to environment that day)
Have all your data/notes/tools/computer in front of you
Turn your cell phone off!
SET UP(am)

32. Lunch
Set...BM/JH/JA/MK
Call John - Velux Training
JS mtg. sales profile system
Meeting with Smith
MK Card
BM one on one
Call GM… lease, trip, agenda
Miller contract review
ME B-Day
Call Jim
Set PM (Kit. Mtg.)
Call Tom K (Oregon)
CK w/WJFK schedule
Call TB sales/vm/temp
Reactive time (Misc.)
New Training
Concept
Set JR Lunch
D
A
C
D
B
F
E
C
A
F
C
C
F
A
F
F
F
• Brain
Dump
80
90
85
80
60
160
Wed. 9/6/16 … “balance”
20
20
30
60
90
15
60
30
30
10
5
20
35
30
60
120
30
10
675 minutes / 60 = 11.25 hrs.
• Time out
• Attach
time to
activities
• Time line
set up
• Incorporate
activities
into time
line
• Analysis of
“Brain Dump”
• Launch “A”
• Monitor,
Monitor, Monitor
____________________
__________
__________
A
B
C
D
E
F
Planning 6:30
7:00
8:30
10:00
12:30
2:00
3:00
6:00
• Block out
events

33. ➢Force 14 hours into a 10 hour day
➢Activities ( Brain Dump ) too general
➢Doing only a 15 min plan
➢Not being in a quiet place to plan
➢Getting Creative in the process
➢Not monitoring every 60 to 90 min.
➢Giving up on the time system too soon.
Common Mistakes

34. ➢Should I do this over on the weekend?
➢Can I use another type of notebook?
➢When should I return emails/calls?
➢Can I do the planning the night before?
➢What if my brain dump does not add up to the time
allowed in the day?
➢Can I make changes to the plan during the day?
➢What happens if my day crashes and burns?
FAQ

35. Success
is a
Verb

36. The road to hell
is paved with
good intentions

37. Thank You
Mark G. Richardson
mrichardson@mgrichardson.com
301.275.0208

38. As Mark has mentioned, we
have access to advanced
copies of his new book
We’d love to give this to you as
a gift. It takes today’s webinar
information to the next level!
SurefireLocal.com 38

39. 39
See More - like what you’re spending, where
it’s going, and how much business it’s
bringing back
Do More - by making all your online
marketing activities work harder, and all
from a single login - from your website to
Facebook and everything in between
Get More Help - by partnering with seasonal
marketing experts who actually know your
industry and your business
Get Marketing
Back to Work
Hardworking Marketing for Hardworking People
Learn specific ways that could
make your own marketing
work a lot harder!
Call
(888) 804-8685
Email
marketing@surefirelocal.com
...and get a Google Chromecast just for chatting!
SurefireLocal.com

40. www.SurefireLocal.com marketing@surefirelocal.com