How best to efficiently qualify and manage vendors or suppliers in an ISO 9001:2015 environment. ISO 9001 compliant tool used to establish criteria for selection, evaluation and re-evaluation of suppliers.

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Business
Systems
SBS Vendor Management™
Features
Benefits
Set-up
Use

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ISO 9001:2008 Purchasing Requirements
The SBS Vendor Management DB makes it easy to comply with
the ISO 9001 requirements:
7.4.1 Purchasing Process
 The organization shall ensure that purchased product conforms to specified
purchase requirements.
 The type and extent of control applied to the supplier…shall be dependent
upon the effect of the purchased product on…the final product.
 The organization shall evaluate and select suppliers based on their ability
to supply product in accordance with the organization's requirements.
 Criteria for selection, evaluation and re-evaluation shall be
established.
 Records of the results of evaluations and any necessary actions arising from
the evaluation shall be maintained.

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Traditional Methods
Excel Spreadsheets
Paper files filled with
 Vendor Surveys,
 performance data
 On-time delivery reports
 Non-conformance reports
 Return to vendor
Problems
 Time consuming
 Requires large storage area
 Difficult to manage
 Difficult to audit

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SBS Vendor Management
Easy to use, menu driven
Tracks detailed vendor information
 General contact information
 Allows multiple contacts for each vendor
 Vendor Type
 Vendor Status
Define unique Qualification plans
 Different vendors may have different plans
Record Qualification results
Track re-certification status
Full set of reports
 Email reports directly
 Export data to Excel for analysis
Built using Microsoft Access
 Runtime version of Access is included
 No need to purchase Microsoft Access separately

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Preparation
Vendors
 Develop a list of vendors
 Classify each as critical or non-critical
 (you may also create a new vendor type)
Define the list of tasks required to qualify each vendor
 For example
 Must maintain a valid ISO 9001 registration
 Must maintain on time delivery of >90% each quarter
 Must maintain fewer than 1% nonconformance rate
 Must complete the vendor survey

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Login Screen
The login process limits access to the database features
The Demo version includes dummy data and employees
 Admin is the default login for demo versions (unregistered)
 Admin has full Database privileges
 Employee: Admin
 Password: admin
 All other employees password = pw

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Database Set-up and Configuration

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Easy Installation
Download the demo database
Save or copy the VendorMgmt.accde or VendorMgmt.mde file to a
designated folder on your Network File Server
Once purchased, register the demo database (enter the Product Key)
Ensure all Workstations have
 Microsoft Access or the free Runtime version of Microsoft Access
 Read and write privileges to the designated folder on the Network File Server
Note: The above graphic is for stand alone Access databases - SQL configurations are different

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Database Set-up
Enter Company information
Preferred freight carriers
The vendor types
Vendor status
Vendor qualification plans
 Create qualification tasks
 Build a qualification plan from the list of tasks
Enter Employees
 Define Employee specific training requirements
 Enter vendor details

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General Set-up Parameters
Set-up parameters
are organized into
multiple tabs

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Set-up Parameters
List all preferred
carriers
Special vendor
types cannot be
changed
Special vendor
Status’s cannot
be changed

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Qualification Plans
The qualification plan is a list of tasks
Create a list of
TasksBuild the qualification
plan by selecting
each task from the
drop down list

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Using the Database
Enter General Vendor details
Key Vendor
management
parameters
Allows multiple
contacts for a single
vendor
Yellow background
indicates a required
field

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Using the Database
Manage the qualification process
 Record complete Qualification history
 Define recertification dates
 Define due dates for individual tasks
 Scan and link supporting documents
Record complete
Qualification history
Define
recertification dates
Define due dates for
individual tasks
Scan and link
supporting documents

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Utilize the toolbar to improve efficiency
Print
Print
Preview
Email report as
attachment
Find a record
Sort Records
alphabetically
Filter form by
selection
Advanced
Filter Remove
Filter
For additional time saving techniques,
See “Access Tips and Tricks”
(download from www.SundayBizSys.com)

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Configurable Reports

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Summary
The SBS Vendor Management is a cost effective tool to
Ensure effective training compliance with
 ISO 9001:2000
 AS 9100
 TS 16949
 OHSAS 18001
 ISO 14001
Develop and execute qualification plans
Maintain paperless quality records
Analyze performance and develop improvement strategies
Save time and effort
Customization is available
 Talk to us about customizing the software to meet your needs!

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About SBS
Sunday Business Systems is engaged in software sales and consulting
services.
Applies Lean manufacturing principles to Quality Management Systems
Sells software solutions to small businesses which help them implement
ISO9001:2008 compliant systems for
 Corrective and Preventive Actions
 Employee Training
 Control of calibrated equipment
 Customer Satisfaction Surveys
 Communication / Continual improvement
 Shop Floor Control
Will customize the software for a particular Customer
Offers full Training services customized to individual needs

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About SBS – Consulting Services
Custom Database Solutions
 solutions for
 shop floor control/order processing
 bar code solutions
 Quality management systems
 Integrating quality management software with standard ERP software
 Database programming
 MS Access
 SQL
Contact SBS for additional details
 Sales@SundayBizSys.com

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