Maintenance is key to the sustainability of water and wastewater systems. A preventive maintenance program combined with good operational practices reduces the need for corrective or emergency maintenance. Maintenance includes repairs, replacement of equipment, and excludes capital improvements. Failures from lack of maintenance can risk public health and safety and result in regulatory action. Maintenance programs require equipment inventories, maintenance task lists, record keeping, training, and properly budgeting for staffing, materials, and equipment replacement.
Standard operating procedure(sop)assignmentJinendra Jain
The document discusses standard operating procedures (SOPs) and quality systems. It provides definitions and guidelines for developing effective SOPs, including describing their purpose, required contents, formats, types of documents, and procedures for review and revision. It emphasizes that SOPs should be written clearly and provide step-by-step instructions to ensure processes are followed consistently and comply with regulations. Training users and obtaining feedback on SOPs is also highlighted as important for proper implementation.
Planned Preventive Ambulance Medical Equipment MaintenanceAshendu Pandey
The document outlines guidelines for establishing an effective planned preventive maintenance system for medical equipment, including taking an inventory of all equipment, defining maintenance tasks, establishing maintenance intervals, assigning personnel responsibilities, and developing a reminder system to ensure equipment is properly maintained. It also discusses the types of test equipment that should be available to technicians to test and calibrate medical devices.
The document discusses various challenges faced by hospitals in achieving NABH accreditation. Some of the key challenges mentioned are: lack of a team approach and proper project planning for accreditation; incorrect gap analysis of NABH standards; dealing with inertia from clinicians and staff; inconsistent processes due to lack of SOPs and training; and unsafe facility environment issues like blocked fire exits and improper electrical safety. The document provides suggestions on addressing these challenges through measures like decentralizing accreditation tasks, conducting proper gap analysis, developing SOPs and training programs, and ensuring staff involvement and buy-in for quality improvement.
Hospital device and equipment safety pptRebecka David
Hospital devices and equipment require safety protocols to ensure proper functioning and protect patients and medical professionals. Key stakeholders in safety include manufacturers, vendors, and users. Manufacturers must design and test devices to safety standards, vendors must ensure compliant products and provide training, and users need proper qualifications and training. A hospital's equipment safety program involves planning, management, implementation including inspection, preventative maintenance and corrective actions, and monitoring. The goal is optimized and cost-effective care through reliable equipment and hazard prevention.
The document provides an overview of the Joint Commission International (JCI) accreditation process for hospitals. It describes what accreditation is, its benefits, and timeline. The standards are organized around important hospital functions and patient care. During an on-site survey, surveyors use various methods like document review, interviews, patient tracers, and facility tours to evaluate hospitals' compliance with JCI standards. Scoring guidelines are provided to assess standards as fully met, partially met, not met, or not applicable.
Good Document Control Practices and Procedures: ISO 9001:2015Qualsys Ltd
Read More: quality.eqms.co.uk/eqms-governance-risk-compliance-software-datasheets
Once upon a time, records lived in lever arch-files, filing cabinets and in cardboard boxes. All key documents and records were strictly guarded under lock-and-key by those who knew the rules, and applied them assiduously.
Nowadays, records exist all over the business, well beyond the reach of the traditional warden. With everything digital, records are stored on desktops or mobile devices, on clouds or on servers, on intranets or on social media.
But what impact has this decentralisation of records had on organisations?
In this fast paced, mobile world, documentation is created at break-neck pace.
Not only has the internet, remote working and globalisation completely changed the way documents are created, it has transformed how records are exchanged, viewed, interrogated and collaborated upon.
Despite the issues with lost company records, only a third of organisations feel their document control procedures are integrated enterprise-wide, according to an AIIM Industry Report.
Two in three organisations feel they have failed to integrate document control procedures across the organisation, or have little or no document control policy at all.
Not only do these companies risk litigation costs, loosing customer confidence, bad publicity and loosing confidential customer information, they are failing to exploit important knowledge resources.
EQMS Document Manager helps you to keep control of records. EQMS enables you to:
control access and usage of documented information, as well as the distribution and retrieval of documents.
Follow a systematic approach: e.g. follow the Plan > Do > Check > Act cycle.
Retain records: have documents to prove that you have done what you said you would do.
This supports organisations to meet the requirements of ISO 9001:2015 and other management standards.
ISO 14001:2015 managment system manual sample Tim Matthews
ISO 14001:2015 Management system manual.
Final draft to be completed once the FDIS of ISO14001 is completed. This manual will then be available for download shortly via www.complianceresourcelibrary.co.uk with all associated significant aspects register, objectives and targets and operational procedures. The documentation is available for download in word format and will require minimal input to tailor to you organisation
The expected cost of the whole package will be in the region of £1700 a significant reduction from normal consultancy costs.
This document outlines a clinical audit project to prevent ventilator-associated pneumonia (VAP) at KSMC ICU. The audit team is led by Dr. Abdul-Rahman Al-Harthy and includes ICU consultants and fellows. The objectives are to meet guidelines-based criteria to reduce VAP, including elevating patient head, oral chlorhexidine, hand hygiene, ventilator circuit changes only when needed, daily sedation review and weaning assessment, and use of subglottic secretion drainage for long-term patients. Data will be collected from patient charts and observations from March 1 to April 30, 2014 on 88 patients and analyzed to measure compliance with the criteria and standards.
Standard operating procedure(sop)assignmentJinendra Jain
The document discusses standard operating procedures (SOPs) and quality systems. It provides definitions and guidelines for developing effective SOPs, including describing their purpose, required contents, formats, types of documents, and procedures for review and revision. It emphasizes that SOPs should be written clearly and provide step-by-step instructions to ensure processes are followed consistently and comply with regulations. Training users and obtaining feedback on SOPs is also highlighted as important for proper implementation.
Planned Preventive Ambulance Medical Equipment MaintenanceAshendu Pandey
The document outlines guidelines for establishing an effective planned preventive maintenance system for medical equipment, including taking an inventory of all equipment, defining maintenance tasks, establishing maintenance intervals, assigning personnel responsibilities, and developing a reminder system to ensure equipment is properly maintained. It also discusses the types of test equipment that should be available to technicians to test and calibrate medical devices.
The document discusses various challenges faced by hospitals in achieving NABH accreditation. Some of the key challenges mentioned are: lack of a team approach and proper project planning for accreditation; incorrect gap analysis of NABH standards; dealing with inertia from clinicians and staff; inconsistent processes due to lack of SOPs and training; and unsafe facility environment issues like blocked fire exits and improper electrical safety. The document provides suggestions on addressing these challenges through measures like decentralizing accreditation tasks, conducting proper gap analysis, developing SOPs and training programs, and ensuring staff involvement and buy-in for quality improvement.
Hospital device and equipment safety pptRebecka David
Hospital devices and equipment require safety protocols to ensure proper functioning and protect patients and medical professionals. Key stakeholders in safety include manufacturers, vendors, and users. Manufacturers must design and test devices to safety standards, vendors must ensure compliant products and provide training, and users need proper qualifications and training. A hospital's equipment safety program involves planning, management, implementation including inspection, preventative maintenance and corrective actions, and monitoring. The goal is optimized and cost-effective care through reliable equipment and hazard prevention.
The document provides an overview of the Joint Commission International (JCI) accreditation process for hospitals. It describes what accreditation is, its benefits, and timeline. The standards are organized around important hospital functions and patient care. During an on-site survey, surveyors use various methods like document review, interviews, patient tracers, and facility tours to evaluate hospitals' compliance with JCI standards. Scoring guidelines are provided to assess standards as fully met, partially met, not met, or not applicable.
Good Document Control Practices and Procedures: ISO 9001:2015Qualsys Ltd
Read More: quality.eqms.co.uk/eqms-governance-risk-compliance-software-datasheets
Once upon a time, records lived in lever arch-files, filing cabinets and in cardboard boxes. All key documents and records were strictly guarded under lock-and-key by those who knew the rules, and applied them assiduously.
Nowadays, records exist all over the business, well beyond the reach of the traditional warden. With everything digital, records are stored on desktops or mobile devices, on clouds or on servers, on intranets or on social media.
But what impact has this decentralisation of records had on organisations?
In this fast paced, mobile world, documentation is created at break-neck pace.
Not only has the internet, remote working and globalisation completely changed the way documents are created, it has transformed how records are exchanged, viewed, interrogated and collaborated upon.
Despite the issues with lost company records, only a third of organisations feel their document control procedures are integrated enterprise-wide, according to an AIIM Industry Report.
Two in three organisations feel they have failed to integrate document control procedures across the organisation, or have little or no document control policy at all.
Not only do these companies risk litigation costs, loosing customer confidence, bad publicity and loosing confidential customer information, they are failing to exploit important knowledge resources.
EQMS Document Manager helps you to keep control of records. EQMS enables you to:
control access and usage of documented information, as well as the distribution and retrieval of documents.
Follow a systematic approach: e.g. follow the Plan > Do > Check > Act cycle.
Retain records: have documents to prove that you have done what you said you would do.
This supports organisations to meet the requirements of ISO 9001:2015 and other management standards.
ISO 14001:2015 managment system manual sample Tim Matthews
ISO 14001:2015 Management system manual.
Final draft to be completed once the FDIS of ISO14001 is completed. This manual will then be available for download shortly via www.complianceresourcelibrary.co.uk with all associated significant aspects register, objectives and targets and operational procedures. The documentation is available for download in word format and will require minimal input to tailor to you organisation
The expected cost of the whole package will be in the region of £1700 a significant reduction from normal consultancy costs.
This document outlines a clinical audit project to prevent ventilator-associated pneumonia (VAP) at KSMC ICU. The audit team is led by Dr. Abdul-Rahman Al-Harthy and includes ICU consultants and fellows. The objectives are to meet guidelines-based criteria to reduce VAP, including elevating patient head, oral chlorhexidine, hand hygiene, ventilator circuit changes only when needed, daily sedation review and weaning assessment, and use of subglottic secretion drainage for long-term patients. Data will be collected from patient charts and observations from March 1 to April 30, 2014 on 88 patients and analyzed to measure compliance with the criteria and standards.
The document discusses the requirements of ISO/IEC 17025, the standard that specifies the general requirements for the competence of testing and calibration laboratories. It covers the management system requirements including documents and records control, customer service, audits and reviews. The technical requirements include personnel, test methods, equipment, measurement traceability and reporting of results. The standard aims to ensure laboratories produce precise and accurate test and calibration data.
This document is a fire extinguisher inspection record for contract number 098-C58 at the EPC of JIC Cooling Plant project site. It was inspected by Salman Khyder on May 2nd, 2015 and contains information on 34 fire extinguishers such as their type, condition, and inspection details. The inspection was reviewed by the safety officer.
A presentation about NFPA diamonds and MSDSs. Highly modified off of one I found on the internet here -- http://www.nisd.net/communicationsarts/pages/chem/ppt/safety_pres.ppt
This document contains a checklist of required medical equipment for different types of road ambulances in India according to industry standards. It lists equipment categories from patient handling to communication devices. Under each category, specific required equipment for basic life support (Type C), advanced life support (Type D), and other ambulance types are identified. The checklist requires ambulance owners to declare they will comply with industry standards for medical equipment and obtain recommendations upon inspection.
This document provides guidelines for hospitals regarding accreditation standards for access, assessment, and continuity of care. It outlines 14 standards for patient registration, admission, initial and ongoing assessment, laboratory and imaging services, multidisciplinary care, and discharge processes. Hospitals must define the services they provide, have well-defined registration and admission procedures, and ensure continuity of care through transfer and discharge protocols.
The document discusses various types of biomedical equipment used in medical settings. It defines medical equipment as devices designed to aid in diagnosis, monitoring, or treatment of medical conditions. It then proceeds to describe several pieces of equipment in 1-2 paragraphs each, including their purposes and basic functions. The equipment discussed includes cervical traction, syringe drives, pulse oximetry, electrosurgical units, laser microtomes, anemostats, cardiopulmonary bypass machines, aesthesiometers, home ultrasounds, nasogastric intubation, lung counters, dermatomes, Hirtz compasses, rhinoscopes, and plethysmographs.
The document provides solutions to an examination paper for an Occupational Health and Safety Management Systems Auditor training course. It includes sample answers and guidance for markers on sections covering topics like the responsibilities of lead auditors, how auditors should respond to issues found during audits, and the corrective action process as outlined in ISO 45001. The solutions describe essential elements auditors should examine and parties responsible at different stages of the corrective action process.
This document analyzes wait times in hospital emergency departments. It finds that the average wait time has increased from 46.5 minutes in 2003 to 98.7 minutes in 2013 based on data from 54 hospitals. The goal of the project is to reduce wait times by 50% annually to reach a six sigma quality level. Various factors that influence wait times are examined, including patient urgency, hospital location, and ambulance use. Solutions proposed include implementing a breakthrough team system based on lean manufacturing to streamline workflows and potentially increasing doctor staffing levels. The new process aims to reduce the wait time to 30 minutes or less.
Good Practices in QC Lab in Pharma industriesDr. Amsavel A
The document provides definitions and guidelines for quality control laboratory management. It discusses definitions of key terms, requirements for quality control documentation and records, personnel qualifications, sample management, use of reagents and reference standards, instrument calibration, analytical methods, and data review. The document emphasizes that quality control laboratories must meet regulatory requirements and operate according to good practices and management systems to ensure the quality of pharmaceutical products.
1. Human error is a leading cause of deviations in pharmaceutical companies, accounting for 25-60% of incidents.
2. Regulators expect thorough investigations of deviations to determine the most likely root cause, ensuring process, procedural or system errors are not overlooked before attributing a cause to human error.
3. Common ways of currently handling human errors, such as blaming employees or limited retraining, are ineffective; more robust corrective actions addressing underlying systems and processes are needed.
Topic presentation on quality assureancedeepakkv1991
This document discusses quality assurance in healthcare and the role of nurses. It defines quality and quality assurance, and outlines some models for quality assurance programs. Key points include:
- Quality assurance aims to systematically review, analyze, and evaluate compliance with standards to ensure quality of care.
- Components of quality healthcare include professionalism, efficient resource use, low patient risk, patient satisfaction, and positive health outcomes.
- Nurses play an important role in quality assurance through participation in quality improvement teams, monitoring care effectiveness, innovation, patient safety initiatives, education, and research.
- Common models for quality assurance programs include the system model, ANA model, JCAHO model, and ISO model. These aim
Musa Abu Sbeih outlines his responsibilities as the Project Coordinator for commissioning a new regional hospital. He serves as the liaison between various teams and ensures end user input is incorporated into design plans. His key duties include overseeing equipment delivery and installation, staff training programs, and coordinating the transfer of patients and services from the existing hospital to the new facility. He provides detailed guidelines for committees to safely and efficiently complete tasks related to medical equipment, staff orientation, cleaning, catering, security, and receiving supplies.
The document compares regulatory frameworks and GMP requirements between the EU and US. Some key differences include:
- EU GMP requirements are outlined in regulations, directives and guides while US requirements are in the CFR which has legal binding force.
- In the EU, the EMA and national competent authorities oversee drug approvals and inspections while in the US the FDA fulfills these roles.
- Process validation approaches have been expanded in the EU to include continuous and hybrid methods in addition to traditional approaches.
- The EU places greater emphasis on quality systems, process monitoring and product quality reviews over the lifetime of the product.
- Collaboration initiatives between the EU and US aim to further harmonize regulations and inspection processes
Systematic, independent and documented process for obtaining audit evidence and evaluating it objectively to determine the extent to which audit criteria are fulfilled
Measurement & calibration of medical equipmentsJumaan AlAmri
This document discusses the roles of biomedical equipment technicians (BMETs) and clinical engineers. It provides definitions for key terms in metrology and instrumentation. BMETs are responsible for preventative maintenance, repairs, and calibrations of medical devices, though some complex equipment require certification. Clinical engineers apply engineering skills to healthcare technology including managing equipment calibration/repair and ensuring regulatory compliance. Documentation protocols are also established to record equipment details, maintenance, and quality assurance processes. The conclusion emphasizes the need for BMETs to receive specialized training from manufacturers to safely service advanced medical technology.
Safe Materials Handling and Machine Safety Training Powerpoint by ECTCAtlantic Training, LLC.
This document provides an overview of safe materials handling and machine safety. It discusses that 25% of all injuries are related to material handling, with 80% affecting the lower back due to incorrect lifting techniques. Proper lifting rules and use of lifting equipment can help prevent injuries when handling materials. The document also covers powered industrial vehicles and requirements for operator training to ensure safe operation and prevent accidents. Training programs must be implemented before new operators are permitted to use powered industrial trucks.
Introducing the Next-Gen Patient Safety OrganizationHealth Catalyst
Eliminating avoidable harm is a problem that we can and should solve. The journey to become highly reliable at producing meaningful and sustainable outcomes improvements requires organizations to maximize their investments in safety.
Safety improvements are the result of people, and process changes with data-driven insights as the underlying secret ingredient, but most PSOs are missing this tight integration between the three. Does your PSO?
View this webinar announcing the next generation Health Catalyst Patient Safety Organization (HC PSO) and learn why coupling it with the Health Catalyst Patient Safety Monitor™ Suite—built by patient safety experts for patient safety experts—is such an important differentiator. Leading in this product announcement are two experts in patient safety, Michael Barton and Elaine St. James. In this webinar they share the following:
- Importance of active safety surveillance and analysis to discover safety vulnerabilities that are often overlooked.
- Operational efficiency and organizational risk avoidance available by hosting together the safety analytics and HC PSO.
- Effective safety governance and application of safety best practices that will improve outcomes in a measurable, and sustainable way.
- Integration of analytics, and benchmarking from a health care Data Operating System (DOS).
Implementation of an active trigger surveillance tool into your existing system is just one step on your safety journey. Eliminating preventable harm requires commitment to change, organizational buy-in and a number of key components that will be discussed in this webinar. We hope that you will view the webinar.
Process Validation & Verification (V&V) for Medical DevicesRina Nir
This document is a presentation on process validation and verification. It discusses six focus areas for ensuring a consistent and controlled process from prototype to finished product: getting CEO commitment, establishing an interdisciplinary team, starting early in product development, knowing suppliers and subcontractors, mapping processes, and understanding sources of variability. It provides examples and advice for each area, such as creating a multidisciplinary team to understand all factors that could affect variability, developing a quality agreement with suppliers, and process mapping to get consensus on how processes are actually performed. The overarching message is that effective process validation requires a holistic and systematic approach across the entire organization.
What are the moral, legal and financial reason to manage safety in an organiz...vigneshm817927
Occupational health and safety is important for moral, legal, social, financial, and economic reasons. Morally, employers have a duty to protect workers from harm. Legally, most countries have laws establishing health and safety standards based on International Labor Organization conventions. Financially, accidents and illnesses result in direct and indirect costs to businesses. Ensuring worker safety makes moral, legal, and economic sense.
This document discusses the importance of planned maintenance in industries. It states that planned maintenance helps prolong the life of machines and reduces unexpected breakdowns. It then describes different types of maintenance systems like planned, preventive, scheduled, corrective, and emergency maintenance. The main focus is on planned maintenance. The document outlines the steps to establish a planned maintenance program, including creating an asset register, maintenance records, technician guidance notes, planning schedules, work tasks, work dockets, and a yearly visual aid plan. This helps schedule maintenance tasks and monitor the performance of the planned maintenance system.
Types of maintenance include corrective, preventive, and predictive maintenance. Corrective maintenance repairs equipment after failure and includes locating causes, replacing parts, and adjusting controls. Preventive maintenance is scheduled prior to failure to prevent faults and extend equipment life. Predictive maintenance uses measurements to accurately diagnose equipment condition and anticipate failures. Regular maintenance is needed to keep instruments operating properly, maximize efficiency, prevent breakdowns, ensure safety, and increase reliability.
The document discusses the requirements of ISO/IEC 17025, the standard that specifies the general requirements for the competence of testing and calibration laboratories. It covers the management system requirements including documents and records control, customer service, audits and reviews. The technical requirements include personnel, test methods, equipment, measurement traceability and reporting of results. The standard aims to ensure laboratories produce precise and accurate test and calibration data.
This document is a fire extinguisher inspection record for contract number 098-C58 at the EPC of JIC Cooling Plant project site. It was inspected by Salman Khyder on May 2nd, 2015 and contains information on 34 fire extinguishers such as their type, condition, and inspection details. The inspection was reviewed by the safety officer.
A presentation about NFPA diamonds and MSDSs. Highly modified off of one I found on the internet here -- http://www.nisd.net/communicationsarts/pages/chem/ppt/safety_pres.ppt
This document contains a checklist of required medical equipment for different types of road ambulances in India according to industry standards. It lists equipment categories from patient handling to communication devices. Under each category, specific required equipment for basic life support (Type C), advanced life support (Type D), and other ambulance types are identified. The checklist requires ambulance owners to declare they will comply with industry standards for medical equipment and obtain recommendations upon inspection.
This document provides guidelines for hospitals regarding accreditation standards for access, assessment, and continuity of care. It outlines 14 standards for patient registration, admission, initial and ongoing assessment, laboratory and imaging services, multidisciplinary care, and discharge processes. Hospitals must define the services they provide, have well-defined registration and admission procedures, and ensure continuity of care through transfer and discharge protocols.
The document discusses various types of biomedical equipment used in medical settings. It defines medical equipment as devices designed to aid in diagnosis, monitoring, or treatment of medical conditions. It then proceeds to describe several pieces of equipment in 1-2 paragraphs each, including their purposes and basic functions. The equipment discussed includes cervical traction, syringe drives, pulse oximetry, electrosurgical units, laser microtomes, anemostats, cardiopulmonary bypass machines, aesthesiometers, home ultrasounds, nasogastric intubation, lung counters, dermatomes, Hirtz compasses, rhinoscopes, and plethysmographs.
The document provides solutions to an examination paper for an Occupational Health and Safety Management Systems Auditor training course. It includes sample answers and guidance for markers on sections covering topics like the responsibilities of lead auditors, how auditors should respond to issues found during audits, and the corrective action process as outlined in ISO 45001. The solutions describe essential elements auditors should examine and parties responsible at different stages of the corrective action process.
This document analyzes wait times in hospital emergency departments. It finds that the average wait time has increased from 46.5 minutes in 2003 to 98.7 minutes in 2013 based on data from 54 hospitals. The goal of the project is to reduce wait times by 50% annually to reach a six sigma quality level. Various factors that influence wait times are examined, including patient urgency, hospital location, and ambulance use. Solutions proposed include implementing a breakthrough team system based on lean manufacturing to streamline workflows and potentially increasing doctor staffing levels. The new process aims to reduce the wait time to 30 minutes or less.
Good Practices in QC Lab in Pharma industriesDr. Amsavel A
The document provides definitions and guidelines for quality control laboratory management. It discusses definitions of key terms, requirements for quality control documentation and records, personnel qualifications, sample management, use of reagents and reference standards, instrument calibration, analytical methods, and data review. The document emphasizes that quality control laboratories must meet regulatory requirements and operate according to good practices and management systems to ensure the quality of pharmaceutical products.
1. Human error is a leading cause of deviations in pharmaceutical companies, accounting for 25-60% of incidents.
2. Regulators expect thorough investigations of deviations to determine the most likely root cause, ensuring process, procedural or system errors are not overlooked before attributing a cause to human error.
3. Common ways of currently handling human errors, such as blaming employees or limited retraining, are ineffective; more robust corrective actions addressing underlying systems and processes are needed.
Topic presentation on quality assureancedeepakkv1991
This document discusses quality assurance in healthcare and the role of nurses. It defines quality and quality assurance, and outlines some models for quality assurance programs. Key points include:
- Quality assurance aims to systematically review, analyze, and evaluate compliance with standards to ensure quality of care.
- Components of quality healthcare include professionalism, efficient resource use, low patient risk, patient satisfaction, and positive health outcomes.
- Nurses play an important role in quality assurance through participation in quality improvement teams, monitoring care effectiveness, innovation, patient safety initiatives, education, and research.
- Common models for quality assurance programs include the system model, ANA model, JCAHO model, and ISO model. These aim
Musa Abu Sbeih outlines his responsibilities as the Project Coordinator for commissioning a new regional hospital. He serves as the liaison between various teams and ensures end user input is incorporated into design plans. His key duties include overseeing equipment delivery and installation, staff training programs, and coordinating the transfer of patients and services from the existing hospital to the new facility. He provides detailed guidelines for committees to safely and efficiently complete tasks related to medical equipment, staff orientation, cleaning, catering, security, and receiving supplies.
The document compares regulatory frameworks and GMP requirements between the EU and US. Some key differences include:
- EU GMP requirements are outlined in regulations, directives and guides while US requirements are in the CFR which has legal binding force.
- In the EU, the EMA and national competent authorities oversee drug approvals and inspections while in the US the FDA fulfills these roles.
- Process validation approaches have been expanded in the EU to include continuous and hybrid methods in addition to traditional approaches.
- The EU places greater emphasis on quality systems, process monitoring and product quality reviews over the lifetime of the product.
- Collaboration initiatives between the EU and US aim to further harmonize regulations and inspection processes
Systematic, independent and documented process for obtaining audit evidence and evaluating it objectively to determine the extent to which audit criteria are fulfilled
Measurement & calibration of medical equipmentsJumaan AlAmri
This document discusses the roles of biomedical equipment technicians (BMETs) and clinical engineers. It provides definitions for key terms in metrology and instrumentation. BMETs are responsible for preventative maintenance, repairs, and calibrations of medical devices, though some complex equipment require certification. Clinical engineers apply engineering skills to healthcare technology including managing equipment calibration/repair and ensuring regulatory compliance. Documentation protocols are also established to record equipment details, maintenance, and quality assurance processes. The conclusion emphasizes the need for BMETs to receive specialized training from manufacturers to safely service advanced medical technology.
Safe Materials Handling and Machine Safety Training Powerpoint by ECTCAtlantic Training, LLC.
This document provides an overview of safe materials handling and machine safety. It discusses that 25% of all injuries are related to material handling, with 80% affecting the lower back due to incorrect lifting techniques. Proper lifting rules and use of lifting equipment can help prevent injuries when handling materials. The document also covers powered industrial vehicles and requirements for operator training to ensure safe operation and prevent accidents. Training programs must be implemented before new operators are permitted to use powered industrial trucks.
Introducing the Next-Gen Patient Safety OrganizationHealth Catalyst
Eliminating avoidable harm is a problem that we can and should solve. The journey to become highly reliable at producing meaningful and sustainable outcomes improvements requires organizations to maximize their investments in safety.
Safety improvements are the result of people, and process changes with data-driven insights as the underlying secret ingredient, but most PSOs are missing this tight integration between the three. Does your PSO?
View this webinar announcing the next generation Health Catalyst Patient Safety Organization (HC PSO) and learn why coupling it with the Health Catalyst Patient Safety Monitor™ Suite—built by patient safety experts for patient safety experts—is such an important differentiator. Leading in this product announcement are two experts in patient safety, Michael Barton and Elaine St. James. In this webinar they share the following:
- Importance of active safety surveillance and analysis to discover safety vulnerabilities that are often overlooked.
- Operational efficiency and organizational risk avoidance available by hosting together the safety analytics and HC PSO.
- Effective safety governance and application of safety best practices that will improve outcomes in a measurable, and sustainable way.
- Integration of analytics, and benchmarking from a health care Data Operating System (DOS).
Implementation of an active trigger surveillance tool into your existing system is just one step on your safety journey. Eliminating preventable harm requires commitment to change, organizational buy-in and a number of key components that will be discussed in this webinar. We hope that you will view the webinar.
Process Validation & Verification (V&V) for Medical DevicesRina Nir
This document is a presentation on process validation and verification. It discusses six focus areas for ensuring a consistent and controlled process from prototype to finished product: getting CEO commitment, establishing an interdisciplinary team, starting early in product development, knowing suppliers and subcontractors, mapping processes, and understanding sources of variability. It provides examples and advice for each area, such as creating a multidisciplinary team to understand all factors that could affect variability, developing a quality agreement with suppliers, and process mapping to get consensus on how processes are actually performed. The overarching message is that effective process validation requires a holistic and systematic approach across the entire organization.
What are the moral, legal and financial reason to manage safety in an organiz...vigneshm817927
Occupational health and safety is important for moral, legal, social, financial, and economic reasons. Morally, employers have a duty to protect workers from harm. Legally, most countries have laws establishing health and safety standards based on International Labor Organization conventions. Financially, accidents and illnesses result in direct and indirect costs to businesses. Ensuring worker safety makes moral, legal, and economic sense.
This document discusses the importance of planned maintenance in industries. It states that planned maintenance helps prolong the life of machines and reduces unexpected breakdowns. It then describes different types of maintenance systems like planned, preventive, scheduled, corrective, and emergency maintenance. The main focus is on planned maintenance. The document outlines the steps to establish a planned maintenance program, including creating an asset register, maintenance records, technician guidance notes, planning schedules, work tasks, work dockets, and a yearly visual aid plan. This helps schedule maintenance tasks and monitor the performance of the planned maintenance system.
Types of maintenance include corrective, preventive, and predictive maintenance. Corrective maintenance repairs equipment after failure and includes locating causes, replacing parts, and adjusting controls. Preventive maintenance is scheduled prior to failure to prevent faults and extend equipment life. Predictive maintenance uses measurements to accurately diagnose equipment condition and anticipate failures. Regular maintenance is needed to keep instruments operating properly, maximize efficiency, prevent breakdowns, ensure safety, and increase reliability.
Maintenance Lecture Notes for senior classNegash Alemu
The document provides an overview of maintenance engineering. It discusses different types of maintenance including preventive maintenance, which aims to avoid breakdowns by performing maintenance before issues occur. Corrective maintenance repairs equipment after a failure. The document outlines the objectives of maintenance as maximizing equipment performance, preventing failures, and minimizing downtime to increase production. Overall, the document introduces the key concepts and objectives of maintenance engineering.
Maintenance management involves planning and coordinating resources to ensure industrial equipment operates effectively at specified availability levels. It aims to minimize downtime and production losses through planned repair and preventative maintenance. There are different types of maintenance systems like corrective, preventative, and predictive maintenance. The bathtub curve model describes failure rates over equipment lifespan from initial high failure through useful life of constant rate to increasing wear out failures. Key activities involve scheduling maintenance, repairs, inspections, budgeting, and developing maintenance procedures, records, and staff training.
The document discusses various maintenance strategies including reactive, preventive, predictive, proactive, and reliability centered maintenance. Reactive maintenance involves repair after failure, while preventive maintenance uses scheduled inspections and repairs. Predictive maintenance utilizes condition monitoring to detect failures before they occur. Proactive maintenance focuses on identifying and correcting abnormal causes of failure. The goal is to preserve asset functions throughout their lives in the most cost effective way.
The document discusses intelligent maintenance strategies using Siemens' SIMATIC PCS 7 Maintenance Station software. It describes how the software provides a centralized interface for maintenance personnel to monitor asset status across an entire automated plant and process chain. Key information on components is standardized and organized hierarchically for easy access. This allows maintenance to move from a reactive to proactive approach of preventing issues before failures occur to improve productivity and availability.
The document discusses various aspects of equipment maintenance including:
1. The importance of maintenance in maintaining operational efficiency and reducing breakdowns. Common types of maintenance include planned, corrective, and predictive maintenance.
2. Planned maintenance aims to prevent failures and includes running, scheduled, and shutdown maintenance. Corrective maintenance repairs equipment after failure while predictive maintenance predicts failures.
3. A effective maintenance program involves identifying equipment, scheduling inspections, documenting history, specifying jobs, and incorporating feedback to improve planning. Total productive maintenance strives to increase production through improved maintenance practices.
The document discusses plant maintenance procedures. It defines maintenance as finding faults in equipment before or after breakdown to maintain operational efficiency. The objectives of maintenance are to increase reliability, maximize equipment life, maximize production capacity, and minimize costs and interruptions. Maintenance types include planned (preventive, corrective, predictive), and unplanned. Key steps in preventive maintenance procedures are identifying equipment, creating schedules, history cards, job specifications, programming, inspections, and applying feedback.
Operations and maintenance of solar PV systems is important to maximize uptime over the system's 25+ year lifetime. Proper maintenance can increase performance by 10-30% and is needed to prevent downtime that negatively impacts return on investment. Effective O&M requires qualified personnel, preventative maintenance according to manufacturer recommendations, corrective maintenance to repair failures, and condition-based maintenance using monitoring data to anticipate issues. Incorporating weather monitoring, module-level monitoring, and SCADA systems allows more efficient O&M by monitoring system performance and identifying potential problems.
The document discusses maintenance management. It defines maintenance as keeping equipment operational or repairing it. The objectives of maintenance are increased availability, safety, and optimized costs. Maintenance management involves managing maintenance functions. Common maintenance strategies discussed are breakdown, preventive, predictive, opportunity, and design-out maintenance. Functions of the maintenance department include maintaining equipment, installations, preventive maintenance, condition monitoring, modifications, inventory management, and record keeping. Elements of effective maintenance management discussed are maintenance policy, materials control, work orders, job planning, data recording, and performance measurement.
The document discusses equipment maintenance, providing details on why it is important, its objectives and scope. It describes the key components of an effective maintenance program, including planning, management, implementation and performance monitoring. Planning involves inventorying equipment, determining necessary resources and selecting appropriate maintenance methods. Management covers financial, personnel and operational aspects. Implementation focuses on inspections, preventive maintenance, corrective maintenance and addressing environmental and safety factors. Performance is monitored through key metrics to identify opportunities for improvement. The overall goal is to keep medical equipment reliable, safe and available through all stages from procurement to disposal.
Preventive Maintenance Strategies for Power Distribution Systems- Charles AlvisSchneider Electric
As presented at AIST 2014, A comprehensive, routine preventive maintenance and testing program is the way to ensure your facility's electrical equipment and components operate properly and for as long as possible. "Preventive Maintenance Strategies for Power Distribution Systems" will present how to implement an effective program at your facility. The presentation will also show you how regularly scheduled preventive maintenance can improve operational safety and energy efficiency within your organization.
Maintenance of facilities and equipment is important to achieve high quality, reliability, and efficient operations. There are various types of maintenance including planned, preventive, corrective, and breakdown maintenance. The objectives of maintenance are to maximize equipment life, minimize costs, and ensure safety. An effective approach is condition-based maintenance which uses sensors and monitoring to predict failures before they occur. This improves system availability while reducing downtime and maintenance costs. Finally, proper planning and scheduling of maintenance jobs is important to efficiently execute repairs.
Maintenance of facilities and equipment is important to achieve high quality, reliability, and efficient operations. There are different types of maintenance including preventive maintenance, which helps keep equipment in good working condition, and breakdown maintenance, which is reactive repair when equipment fails. The objectives of maintenance are to maximize equipment life, minimize costs, and ensure safety. An effective approach is condition-based maintenance using sensors to monitor equipment condition and predict failures so they can be addressed before causing downtime.
Maintenance of facilities and equipment is important to achieve quality, reliability and efficiency. The objectives of plant maintenance are to increase reliability, maximize equipment life, minimize costs, and enhance safety. Preventive maintenance helps reduce downtime costs which usually exceed costs of inspection and service. An effective maintenance program requires trained staff, regular inspection and service, and record keeping. The goal is to prevent failures through planned activities rather than relying on expensive emergency repairs after breakdowns.
In the Nanoprecise, industrial preventative maintenance is a crucial aspect of ensuring the smooth operation and longevity of your machinery. Finally, by investing in proper preventive maintenance, you can save money in the long run while increasing overall production output. So don't wait any longer; start implementing these tips today!
Nanoprecise Data Services Pvt. Ltd.IndiQube- Edge Service CentreKhatha No. 571/630/6/4,(Sy No.6/4), Ambalipura Village,Outer Ring Road, Varthur Hobli,Bangalore-560103
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Photovoltaic Training Course - Module 4.1 - Importance of maintenanceLeonardo ENERGY
This document discusses maintenance of photovoltaic systems. It outlines three types of maintenance: predictive, preventive, and corrective. Predictive maintenance is based on performance predictions to prevent issues, while preventive maintenance ensures efficient performance through regular checks. Corrective maintenance repairs broken or underperforming parts. The document also discusses establishing maintenance priorities based on plant size, responsible parties, monitoring and control systems, staffing needs, and cost control measures like spare parts and consumables management, surveillance, and insurance. Annual operation and maintenance costs are typically 1-1.3% of total revenues.
The document discusses key concepts in maintenance engineering including:
1. Definitions of maintenance, reliability, failure rate, mean time to failure, mean time between failures, and mean time to repair.
2. The main types of reliability are inherent and achievable reliability.
3. Planned maintenance approaches include preventive maintenance, predictive maintenance, condition-based maintenance, corrective maintenance, and reliability-centered maintenance.
4. Total productive maintenance aims to increase production while improving employee morale through a newly defined maintenance program.
This document provides information about operational maintenance of machines and equipment. It discusses predictive maintenance, including its definition, objectives, characteristics, procedures and methods. Predictive maintenance aims to identify potential issues before failure occurs using monitoring techniques like vibration analysis, thermography, ultrasonic testing and more. This helps reduce unexpected breakdowns and downtime, extending equipment lifespan while lowering maintenance costs. The benefits of predictive maintenance include eliminating repetitive problems, increasing equipment uptime and reliability, and optimizing the overall production process.
The document provides an overview of MSHA's Part 46 training requirements, including who must be trained, required training plans, types of required training (new miner, annual refresher, etc.), who can conduct training, and how training should be delivered. It reviews topics that must be covered like hazard recognition, emergency response, and equipment operation. The presentation also examines MSHA data on metal and nonmetal mining fatalities from 2005 to identify root causes and risk areas to focus training content.
This document is a handbook for local officials on drinking water and wastewater management. It was produced through a cooperative effort between several state environmental agencies and the US Environmental Protection Agency. The handbook provides guidance to local officials on key topics related to operating and managing drinking water and wastewater systems, including regulatory requirements, legal responsibilities, operations, maintenance, personnel management, financial management, and resources for additional information. It aims to assist local officials in meeting federal and state standards for providing safe drinking water and properly treating wastewater.
Local officials are responsible for the success of their community's water and wastewater systems. This handbook provides an overview of legal requirements, operations, maintenance, financial management, and other essential information to help officials properly manage these critical systems. It explains regulations, liability, plant optimization, personnel management, public relations, and financial resources. Sections provide need-to-know information for officials, with additional resources in the bibliography and glossary to learn more.
Three key federal laws regulate water and wastewater treatment:
1. The Clean Water Act establishes water quality standards and regulates discharges into surface waters through the National Pollutant Discharge Elimination System permitting program. It also requires the establishment of Total Maximum Daily Loads for impaired waters.
2. The Safe Drinking Water Act regulates public water systems and establishes maximum contaminant levels for over 100 drinking water contaminants. It requires water systems to monitor contaminant levels and report results.
3. States are primarily responsible for enforcing these laws and must adopt regulations that are at least as stringent as the federal standards. Compliance involves obtaining proper permits, meeting discharge limits, monitoring and reporting water quality data, ensuring treatment
Elected officials have legal responsibilities and potential liability when managing water and wastewater treatment. Two case studies are described where municipalities were held criminally and civilly liable for incidents that polluted water sources and harmed public health. These cases illustrate that elected officials can be held responsible by courts and regulators for safely operating water and wastewater systems and protecting public health. Ongoing education is important for understanding legal responsibilities in this highly regulated field.
This document discusses water treatment and distribution. It explains that as populations grew, natural water sources became polluted, requiring treatment of water for human consumption. Modern water treatment involves screening, coagulation, sedimentation, filtration and disinfection to remove contaminants and kill pathogens. Access to safe drinking water is a priority, with the Safe Drinking Water Act passed to ensure water is safe. Water sources can be surface water or groundwater, each requiring consideration of potential contaminants. Proper treatment is essential to produce safe drinking water at a reasonable cost.
Personnel management is crucial for the cost-effective operation of water and wastewater systems. Developing an adequate staffing plan with the right number of well-trained staff is necessary to provide cost-effective maintenance and ensure regulatory compliance. The staffing plan should include developing an organizational chart, conducting a task analysis, determining staffing requirements, and creating job descriptions. Providing training opportunities and supporting certification is also important for developing a well-trained staff.
The document discusses several key aspects of public relations for water and wastewater utilities:
1) It is important for utilities to develop positive relationships with the public and local officials to gain trust and support for water and wastewater services. Utilities must ensure safe drinking water, wastewater treatment, and quality service at a fair price.
2) Utilities must educate the public on the complex operations of water and wastewater systems and provide opportunities for meaningful public input. This includes public education programs and processes for public participation.
3) Utilities must establish fair and responsible user rate structures that allow for proper operations, maintenance, equipment replacement and improvements while not being unreasonably high for customers. Rates
Local water and wastewater utilities must balance financing new infrastructure with affordable rates for customers. They develop long-term capital improvement plans to identify needed projects over 20 years and financing options. The plan's first 5 years become the capital budget. Utilities use various funding sources like debt, grants, and system development charges to pay for improvements while keeping debt below 30% of the annual budget.
This document provides a bibliography listing over 50 references related to water and wastewater treatment systems, utilities management, financing, regulations, and more. The references include books, manuals, reports, and guides published by organizations like the EPA, Water Environment Federation, American Water Works Association, and California State University.
This document provides contact information for environmental protection agencies and programs at the federal, state, and local levels. At the federal level, it lists the address and phone number for the EPA headquarters and Region 3 office. It then provides listings of contact information for the state environmental agencies and programs of DE, DC, MD, PA, VA, and WV. This includes addresses, phone numbers, and links to websites for departments related to drinking water, water quality, and environmental regulation. It also includes emergency phone numbers for reporting pollution issues in some states. Finally, it lists additional resources for environmental information from organizations like the Water and Waste Management Association and state environmental training centers.
This document is a sample monthly reporting form for a plant superintendent to report information to local officials. It includes sections for the superintendent to summarize maintenance work done and planned, energy usage at the plant, wastewater treatment goals and capacity levels, water production goals and capacity levels, any violations, staff training, technical assistance received, upcoming cash needs, new hires, and any other news from the plant for the month. The form is designed to improve communication between the plant and local officials to help manage, plan and budget for the utility system.
This document provides definitions for terms related to water and wastewater treatment. It includes a glossary section with over 100 definitions of technical terms. The document also notes that the definitions are copyrighted and reproduced with permission from the Office of Water Programs at California State University, Sacramento. Contact information is provided for those seeking the original source documents containing these definitions.
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Maintenance
1. Maintenance
Maintenance is key to the sustainability of every water and wastewater
system. A preventive maintenance program, combined with good operational
practices, will reduce the need for much corrective or emergency mainte-
nance. A good preventive maintenance program will service not only me-
chanical and electrical equipment, but also the distribution and collection
systems, as well as grounds and buildings.
All maintenance must be performed so that equipment and systems operate
In this chapter: efficiently and effectively. Improper maintenance and repairs can lead to
S Maintenance
unsafe conditions and reduced system performance. It is far better to perform
program maintenance and repairs right the first time than to risk the consequences of
elements a mediocre approach. Failures caused by a lack of, or improper, maintenance
S Spare parts
can result in significant risks to public health and safety, as well as potential
inventory regulatory action. Failures in the water supply system can cause interruption
S Budgeting
to service or even delivery of partially-treated water, with potential health
S Scheduling and
risks throughout the service area. Failure within the wastewater management
monitoring system can cause the discharge of raw or partially-treated sewage at any point
maintenance in the system, including into residences or businesses or into surface waters.
S Reporting and
In addition to the public health risks associated with the treatment failures,
record keeping significant fines and even jail terms could be imposed under federal and local
S Life cycle planning
regulatory programs.
Maintenance includes all functions required to keep a facility operating in
accordance with its original design capacities and performance. Maintenance
includes repairs to broken, damaged, or worn-out equipment (emergency
maintenance), and the periodic replacement of equipment and facilities that
have reached the end of their design life (corrective or replacement mainte-
nance). Maintenance does not include capital improvements to facilities to
increase performance, capacity, or capability.
Warning Maintenance Program Elements
Failures caused by a
lack of, or improper, Many of the individual components of a comprehensive preventive mainte-
maintenance can nance program are listed below, along with brief descriptions.
result in significant
risks to public
health and safety, as
Equipment and Component Inventory
well as potential
The backbone of any preventive maintenance program is a comprehensive
regulatory action.
listing or inventory of all system components and equipment. This listing
applies a name and code number to every part of the system. The name
should be both unique and descriptive as to the function or nature of the
item. The coding system can be used to provide details about the use and
type of equipment. The coding system may include fields or descriptors
associated with the equipment type, location in the system, original installa-
tion date, life expectancy, etc. The equipment and component inventory
serves as the basis for the accumulation of all other information on each
system component.
Maintenance E–1
2. Manufacturer’s Literature
For each piece of equipment or component identified in the inventory,
manufacturer’s literature should be obtained and compiled. For a new or
upgraded facility, it is often the contractor’s responsibility to provide
manufacturer’s information for all installed equipment. When contractors
provide this literature, it is best to request multiple copies so that copies can
be kept at the facility, elsewhere in a separate permanent file, and perhaps
with the system design engineer.
For mechanical and electrical equipment, manufacturer’s support literature
will generally be quite detailed, including installation instructions, spare parts
lists, parts ordering information, preventive maintenance instructions and
schedules, and required supplies, such as lubricants. For many minor or less
complicated components of the system, the manufacturer’s literature may be
very limited. When nothing else is available, even a catalog listing for the
component can help, by providing contact information for the manufacturer
or supplier.
Preventive Maintenance Task List
Once all of the equipment and components have been itemized and the
manufacturer’s literature has been collected, it is time to develop the compre-
hensive list of preventive maintenance tasks and to schedule them. Working
systematically through each component of the facility, and remembering to
address additional areas such as building and grounds maintenance, all
preventive maintenance tasks must be identified and a frequency for schedul-
ing should be assigned.
While many of the preventive maintenance tasks can be determined by the
review of manufacturer’s literature, other tasks can be identified based on the
experience of the operations staff and the guidance derived from outside
sources.
Records of Maintenance Performed
Records must be kept indicating which maintenance tasks have been per-
formed and when. This is helpful for two reasons. First, it is imperative to
verify the completion of each maintenance task. If for some reason a particu-
lar maintenance task is not performed at its scheduled time, then that must
be documented to ensure that it is rescheduled as soon as possible. Second, to
schedule future maintenance activities or to verify the condition of certain
equipment, it is always helpful to be able to refer back to the record of past
maintenance performed.
Technical Resources
Manufacturer’s maintenance specifications do not always provide complete
information on all maintenance tasks. Certain general maintenance tasks are
not covered in detail in manufacturer’s maintenance manuals, and many
E–2 Local Officials Handbook
3. general maintenance tasks are not addressed in manufacturer’s information at
all.
Often the experience of good maintenance personnel can address gaps in
manufacturer’s information. But even experienced maintenance personnel
will have certain limitations in their knowledge of specific areas, or even
have incorrect information, or follow erroneous procedures, based on their
“experience.” Good technical manuals on maintenance topics should be
available for reference and continued learning by maintenance personnel.
Tools and Equipment
Every water and wastewater system must have suitable tools and the required
specialized equipment available to perform maintenance. These tools and
equipment should be of good quality, because they are likely to be used for
many years. In addition, tools and equipment must be maintained in good
working order, so that they are available for use at any time. This requires
organized storage and prompt replacement of lost or broken items.
Helpful Guidance
Maintenance Spare Parts Inventory
personnel should
be encouraged to As noted later in this chapter, it is important to maintain an inventory of
obtain additional spare parts required for preventive maintenance, as well as for corrective and
training in emergency maintenance. The initial inventory must be developed based on
maintenance and the requirements of each preventive maintenance task. Procedures also
related activities should be implemented to make sure that parts are replaced in the inventory
through programs as they are used. Database management of spare parts inventories is usually
such as those necessary in larger utilities.
provided by local
community colleges,
technical schools,
Personnel Training
professional
organizations, state Even a well-developed maintenance program with a full staff for implementa-
environmental tion will not be able to complete the required work unless the staff is trained
training centers, or both in how to carry out the maintenance program and in the precise skills
in-house training required to perform specific maintenance tasks. If the maintenance program
programs. has not been developed internally, the consultant or entity that developed it
should be required to provide training in its implementation.
Similarly, on new equipment, manufacturer’s representatives are often
available to train personnel and may be required to train them as a condition
of sales agreements. It may be necessary to make arrangements for new staff
to obtain specialized maintenance training on particular equipment. In
addition, maintenance personnel should be encouraged to obtain additional
training in maintenance and related activities through programs such as
those provided by local community colleges, technical schools, professional
organizations, state environmental training centers, or in-house training
programs.
Maintenance E–3
4. Importance of Maintaining a Spare Parts
Inventory
A spare parts inventory is essential to the timely and efficient operation of
any preventive maintenance program. The rapid availability of required parts
and materials is also necessary to avoid costly and disruptive downtime
during emergency repairs.
The size of the spare parts inventory must be appropriate to the real-world
need. Overstocking spare parts and maintenance materials can lead to
deterioration during storage, which might reduce the life of the parts or
supplies or even make them unusable. Oversupply of potentially hazardous
chemicals (lubricants, solvents, paints, etc.) used for plant operations can
lead to increased danger associated with their handling, storage, and disposal.
Larger operations with multiple unit processes may find it more efficient to
maintain a complete supply of spare parts and maintenance equipment, while
smaller utility operations often find it more effective to maintain a spare parts
inventory only for certain critical equipment or facilities. Alternatively, these
smaller systems may be able to develop a cooperative relationship with other
nearby facilities or local suppliers to ensure that spare parts are readily
available when emergencies occur.
Proposed Inventory System
Warning
To develop an inventory system for spare parts and maintenance equipment Oversupply of
or supplies, start with a thorough overview of the facility on a component-by- potentially
component basis, including major and minor mechanical equipment, ancil- hazardous
lary facilities, controls, structural components, buildings and grounds, and chemicals
collection and distribution systems. (lubricants, solvents,
paints, etc.) used
After an initial spare parts inventory has been developed, it is necessary to for plant operations
have a control system to ensure that inventory is maintained. An inventory can lead to
control system must include: inventory item description; manufacturer’s stock increased danger
number and internal stock number; storage location; supplier information for associated with
reorder; minimum required and maximum desirable on-hand quantities; and their handling,
actual number on-hand. storage, and
disposal.
Inventory control must also include proper storage facilities for the spare
parts, maintenance equipment, and supplies. Storage facilities must be kept
neat and secure, to protect materials and guard them against theft.
A good inventory control system will provide for both periodic and as-needed
inventory resupply. Periodic inventory resupply consists of a thorough review
of current stock levels and procurement to bring the inventory to the original
or minimum required on-hand quantity. The frequency of periodic resupply
will, of course, depend on the size of the facility and its spare parts needs.
Large facilities may need to restock as frequently as weekly, and such facilities
should rarely find themselves having to order on an as-needed basis. Periodic
resupply at smaller facilities should be less frequent. Regardless of the size of
E–4 Local Officials Handbook
5. the facility, the spare parts inventory should be reviewed and restocked at
least annually. The utility’s budget makers must consider carefully the budget-
ary implications of timely and adequate restocking.
Even with periodic restocking, some spare parts or maintenance supplies may
fall below the minimum needed stock levels prior to the planned restocking
interval. Regardless of the inventory control system used, there must be some
way to assure that minimum stocking levels are always maintained and that a
triggering mechanism will reorder critical parts before they are required for an
emergency repair. Inventory control systems can be fairly simple operations
Money Matters using a manual card file or similar system, or can be automated with a com-
The utility’s budget puterized system for control and ordering.
makers must
consider carefully
the budgetary Budgeting for Maintenance
implications of
timely and adequate
Budgeting for maintenance will require that sufficient funding is available for
restocking.
the following:
S Preventive Maintenance—Operating budget
Labor (staff time, person hours)
Parts and supplies
Equipment
S Emergency Maintenance—Operations reserve account
Labor (overtime)
Materials, parts, supplies
Replacement equipment
Contractors
S Equipment Replacement—Capital reserve account
Evaluation and design
Labor
Equipment cost
Contractors
Temporary or by-pass facilities
Timely
Reminder
Regardless of the
Estimating Staff Hours for Various Maintenance Functions
inventory control (Task Analysis)
system used, there
must be some way Sufficient labor must be available, and funded, for preventive maintenance
to assure that functions. A good preventive maintenance program will document the
minimum stocking schedule and work plan for each maintenance function (see Scheduling and
levels are always Monitoring Maintenance Functions). This schedule serves as the basis for
maintained and that estimating the labor requirements for preventive maintenance.
a triggering
mechanism will To determine trade and person-hour requirements for each preventive
reorder critical maintenance function, the function should be broken down into tasks. The
parts before they tasks can then be analyzed further to determine person-hours required for the
are required for an specific maintenance function and the specific trades needed. A general
emergency repair. summary of the activities associated with each maintenance task follows.
Maintenance E–5
6. It is important to emphasize the need for using trained and experienced
individuals to perform maintenance functions. In larger systems, individuals
who are specialized in each trade will in all likelihood be available to service
specific maintenance requirements. In smaller systems, however, it may be
necessary to contract out for specialty maintenance work, such as electrical
control panel repair or generator maintenance.
Task analysis of preventive maintenance functions includes:
S Preparation
Assemble required staff, equipment, and materials
Complete safety activities: confined space permits, lockout/tagout, etc.
Place stand-by (substitute) equipment into service
Take equipment to receive maintenance out of service
S Service
Access equipment and diagnose condition
Complete required service
Reassemble and test
S Completion
Place equipment back in service
Take stand-by equipment out of service
Return tools and unused materials
Complete maintenance service records
Restock parts inventory
Once the task analysis is complete, an estimate of the labor for each activity
should be made. A complete task analysis of all maintenance functions will
allow plant management to determine the staffing requirements and person-
hours needed for annual preventive maintenance.
Staffing requirements can be further refined by grouping similar maintenance
functions into maintenance function groups (e.g., electrical). This helps to
Warning
prevent duplication of efforts in preparing and completing tasks, and in
Unforeseen
issuing maintenance contracts to specialists, and should be considered when
conditions,
scheduling preventive maintenance functions.
defective equipment
and materials, and
Setting Up Reserve Accounts for Emergency Maintenance acts of nature make
and Scheduled Equipment Replacement it certain that some
emergency
Development of an annual budget for maintenance is relatively easy and maintenance will
straightforward, if emergency maintenance and equipment replacement are always be a fact of
routinely and sufficiently funded as annual reserve account contributions. life.
Emergency maintenance is perhaps the most difficult function to address
when trying to anticipate the funding requirements for an emergency repair
reserve account. A good preventive maintenance program will cut down on
emergency maintenance requirements. Unfortunately, unforeseen conditions,
defective equipment and materials, and acts of nature make it certain that
some emergency maintenance will always be a fact of life.
A sufficiently funded reserve account within the operations budget will
ensure that emergency situations can be addressed when required, without
putting undue stress on other budgets. The actual level of funding needed for
E–6 Local Officials Handbook
7. emergency maintenance should be determined by the age of equipment, the
relative size of the facility, and past experience. One simple formula is to
budget the average spent over the last five years for emergency repairs, plus
10 percent, plus 100 percent of the cost of replacing the single most costly
capital item, such as a well, main pumping station, elevated storage tank, or
filter.
The emergency reserve fund should contain sufficient funds to meet the
maximum anticipated annual emergency expenses and should be funded
annually. In smaller communities, emergency reserve funds do not need to be
held separately for water and sewer facilities, but may be developed for all
local government functions that might require emergency expenditures. This
Money Matters can help to balance the emergency reserve account fund level. However, the
A sufficiently portion to be dedicated to water and sewer should be funded from revenues,
funded reserve not taxes.
account within the
operations budget Capital funding for major equipment replacement is a more straightforward
will ensure that process. All equipment has some life span. For water and sewer facilities this
emergency span can vary from five years for some mechanical equipment to 100+ years
situations can be for some structures and physical facilities. A capital equipment replacement
addressed when reserve account should be developed by annually projecting equipment
required, without replacement needs at least five years into the future. Based on this schedule
putting undue for equipment replacement, a required level of capital reserve funding can be
stress on other determined.
budgets.
Scheduling and Monitoring Maintenance
Functions
The preventive maintenance program for drinking water and wastewater
treatment facilities is an integral part of utility operation. It must be designed
to provide all required functions in an efficient and cost-effective manner. In
addition to proper design, the preventive maintenance program must be well
implemented.
Devising Management Systems to Ensure Timely and Cost-
Effective Maintenance
Many operator and management references, such as the Water Environment
Federation (WEF) Manual of Practice 11, Operation of Municipal Wastewater
Treatment Plants and the American Water Works Association (AWWA)
Maintenance Management, provide a good overview of how to develop a
preventive maintenance record system.
Like the spare parts inventory system, basic preventive maintenance and
record keeping systems are typically card systems that can be adapted to the
complexity of the facility being served. Simple single card systems use one
card for each piece of equipment, with the front detailing the equipment and
its maintenance requirements and the back used for recording maintenance
performed (see the Sample Equipment Maintenance Card). Multiple card
Maintenance E–7
8. systems are similar, but use separate cards for equipment information, mainte-
nance requirements, and records of maintenance performed.
Sample Equipment Maintenance Card
Front
Equipment Inventory #:
Description:
Manufacturer: Serial #:
Supplier:
Address:
Phone:
Maintenance To Be Performed Frequency
Back
Maintenance Performed Date Initials
Many utilities are moving away from card systems, using instead one of the
many software programs developed specifically for scheduling and tracking
preventive maintenance. These are useful tools for water and wastewater
facilities.
Regardless of the type of system used for preventive maintenance manage-
ment, it is critical that experienced staff provide input in the early stages of
development. Also, the initial system must be continuously updated to delete
equipment taken out of service and add equipment newly brought on line.
A very important part of the preventive maintenance program development
and improvement is appropriate scheduling of maintenance activities.
Preventive maintenance schedules must consider variations in plant and
equipment utilization. In wastewater systems, this may involve, for example,
scheduling to accommodate seasonal wet weather flows or intermittent
industrial discharges. In water systems, maintenance should be scheduled to
reduce downtime of critical equipment during periods of high water demand.
Because equipment must be available when most needed, preventive mainte-
nance must be scheduled for that period when equipment can be taken out of
service with the least disruption of utility operations.
Scheduling should consider weather and its effect on maintenance activities
and personnel. Whenever possible, outdoor maintenance activities should be
scheduled when favorable seasonal weather conditions can be expected.
Indoor preventive maintenance should be scheduled when inclement
weather is expected. Such considerations will improve both efficiency and
safety.
E–8 Local Officials Handbook
9. As previously discussed, preventive maintenance scheduling should also
consider the most efficient grouping of maintenance activities. Grouping of
preventive maintenance activities should assure the performance of similar
types of service at the same time for the sake of efficiency such as lubrication,
valve exercising, and line cleaning. Additionally, contract services should be
grouped to allow, for example, an electrical contractor to do multiple tasks
while at the plant.
Maintenance Reporting and Record Keeping
Once maintenance is performed, it must be properly recorded in a timely
fashion, usually on the same day as performed. Preventive maintenance tasks
are not complete until their accompanying paperwork is done.
Whatever system is used to schedule preventive maintenance, the system
must also highlight and reschedule maintenance tasks that remain undone
past schedule. Many legitimate factors can cause properly scheduled preven-
tive maintenance activities to be postponed or to go undone, including
reduced staffing, emergency maintenance, and changes in priorities. Preven-
tive maintenance schedules must have sufficient flexibility so that all preven-
tive maintenance can be performed in a timely manner given these consider-
ations.
Life Cycle Planning for Major Equipment
Replacement
As discussed in the section on the development of reserve accounts for
equipment replacement, all equipment has some identifiable life span. For
water and sewer facilities this can vary from five years for some mechanical
equipment to 100+ years for some structures and physical facilities. Life cycle
planning for the replacement of equipment will allow for the development of
an equipment replacement capital budget which is based on a five-year
projection of equipment replacement needs.
Replacement life for most mechanical equipment is a function of times
started and stopped, operating time, and life in years. While some equipment
in water and sewer systems is designed to operate continuously, much equip-
ment usage is intermittent. Intermittent service is often a function of produc-
tion levels. To determine expected life of equipment used intermittently, it is
often necessary first to project future growth in hydraulic demand.
An orderly equipment replacement program provides an excellent opportu-
nity to make improvements in the efficiency of performance and/or energy
utilization. In both water and wastewater systems, improvements in technol-
ogy continuously enhance the operational performance of process equipment,
particularly pumps, motors, valves, and meters. During routine equipment
replacement, a plant’s performance or capacity can often be improved by
taking advantage of technical improvements.
Maintenance E–9
10. Increased energy efficiency also can play an important role in choosing
replacement equipment. For example, evaluation of the improved energy
efficiency of some newer pumping equipment may show that an accelerated
replacement schedule can actually save money.
Summary
Clearly, maintenance is necessary. However, only through the development
of a proper preventive maintenance program is maintenance likely to be
performed in the complete and consistent manner required to realize its
greatest benefits. A good preventive maintenance program must include
sufficient planning, budgets, record keeping, staffing, and resources to get the
job done. A strong preventive maintenance program can help in reducing the
frequency of emergency maintenance and helps utility managers be aware of,
and plan for, capital equipment replacement. With this in mind, the well-run
maintenance system should provide significant benefits in terms of perfor-
mance, longevity, and operating cost control.
E–10 Local Officials Handbook